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DOWNTOWN OSHKOSH BID BOARD MINUTES February 21, 2006 1 PRESENT: Norm Packer, Barbara Baier, Jim Stapel, David Sparr, Jeff Robl, Megan Hoopman, and Mark Bohrnstedt EXCUSED: Allan Martin,
David Hetzel, and Kurt Koeppler STAFF: Kristi Bales – Planning OTHERS: Rob Kleman – OAEDC, Melissa Hunt – OAEDC, Connie Drexler – Leadership Oshkosh, Shirley Mattox – Common Council,
Jess King-Diversity Run representative, Melody Wollangk – BID Marketing Consortium member, Eleana Failla – MIZ Designs CALL TO ORDER Chairman Packer called the meeting to order at 8
AM. POLICING/TRAFFIC/PARKING ISSUES As a follow up to a motion made in January, a letter in regard to the Wednesday’s Farmer’s Market was sent to the City Manager stating the merchants’
need for those parking spaces. A letter was also forwarded to all nine Common Council candidates welcoming them to any BID meetings or to ask any questions about the BID budget and activities.
MINUTES OF JANUARY 17, 2006 David Sparr made a motion to approve the minutes. Megan Hoopman seconded the motion. Motion carried with all in favor. MONTHLY FINANCIAL REPORT Jim Stapel
made a motion to approve the financial report. Barbara Baier seconded the motion. Motion carried with all in favor. BY-LAW AMENDMENT Due to the potential for conflicts of interest for
Board members between their role on the BID and other various boards and commissions, discussion was held for an amendment to the BID Board bylaws. Jim Stapel made a motion to insert
the following language into the by-laws…“There shall be a minimum of four affirmative votes required to determine allocations, approve grants, and approve agreements.” Megan Hoopman
seconded the motion. Motion carried with all in favor. Kristi Bales will forward this change to the City Attorney’s office for their legal review. 2006 DOWNTOWN OSHKOSH BID BUDGET PROPOSALS/PROJECTS
Contracted Services Allocation/Prioritization – Norm Packer distributed a summary of prioritized activities based on responses from Board members. Mark Bohrnstedt made a motion to approve
an additional $2,000 for OAEDC’s contracted services budget. Jeff Robl seconded the motion. Motion carried 5-0, with Hoopman and Packer abstaining. Project Funding for 2006 – Jess King,
representative for the Roseanne Hoefel 5K Run/Walk/Roll distributed information about the upcoming event that will begin and end in Opera House Square. She invited merchants to insert
any items (advertising, coupons, etc.) into the participant’s goodie bags.
DOWNTOWN OSHKOSH BID BOARD MINUTES February 21, 2006 2 Recruitment Fund Grant Applications – Melissa Hunt presented the recommendation from the Grant Subcommittee regarding the application
for MIZ Designs at 21 Waugoo. This business will intends to open on March 1. David Sparr made a motion to approve a $5,000 Recruitment Fund Grant. Megan Hoopman seconded the motion.
Motion carried with all in favor. David Sparr left the meeting at 9:15am. CONTRACTED SERVICE’S REPORT Melissa Hunt distributed the Contracted Service Report for January 2006, including
an update on the activities of the BID Marketing Consortium. Discussion for the Consortium included an upcoming event, internet service fees, and the membership structure. It was decided
by the Board that individual expenditures of the Consortium’s allocation do not have to be approved by Board. Mayor’s Breakfast – The fund balance information has been finalized for
the Mayor’s Breakfast. A check for $5,808.11 was cut to the BID Board and will be deposited in the BID funds at the city. The Chamber no longer wanted those funds on their books. The
Chamber will invoice the BID Mayor’s Breakfast account for repayment, as is currently done with other reimbursement processes and will send the BID any check payments they collect. IDENTIFICATION
OF AGENDA ITEMS FOR NEXT MEETING No additional items were identified. ADJOURNMENT The meeting adjourned at 9:35am. Respectfully submitted, Kristi Bales, Planning Services Division