HomeMy WebLinkAboutMinutes
DOWNTOWN OSHKOSH BID BOARD MINUTES October 17, 2006 1 PRESENT: Barbara Baier, Mark Bohrnstedt, David Hetzel, and Megan Hoopman, Kurt Koeppler, Allan Martin, Jeff Robl, Jim Stapel, David
Sparr EXCUSED: None STAFF: Susan Kepplinger – Planning OTHERS: Melissa Hunt – OAEDC, Rob Kleman – OAEDC, Jeff Bollier – Oshkosh Northwestern, Melissa Kohn -Leadership Oshkosh, Shirley
Mattox CALL TO ORDER Acting Chairman Dave Sparr called the meeting to order at 8:06 AM. MINUTES OF SEPTEMBER 19 AND OCTOBER 9, 2006 Al Martin moved approval of the minutes of the September
19 and October 9 meetings with the following corrections: Al Martin was present at the October 9 meeting, $3,000 had been approved for the line item “General Marketing and Advertising
in the Budget Worksheet and the total amount budgeted was $86,725. Kurt Koeppler seconded the motion which passed unanimously. CONTRACT SERVICES Acting Chair David Sparr opened discussion
with a recap of several recent developments including the resignation of former longtime Chair Norm Packer, the disillusion of the Greater Downtown Oshkosh Association and formation
of the Marketing Consortium and City budget constraints and suggested that the Board step back and evaluate what their goals are and how budget items, including contract services addresses
those goals. He suggested that the Board schedule a facilitated planning session to identify goals, and follow that up with the development of a plan identifying activities and programs
that would address those goals and then develop a budget to undertake that plan. Discussion followed and included the following points: some of the activities that are in the current
budget need to be evaluated to see if they provide a true benefit to BID members; since many of the current budget items do not require immediate action early in the year, it appears
that there is time to complete goal setting and build a new budget that better serves the BID; it may be appropriate to set aside some money every year for larger, long term projects
and what what services can reasonably be provided free by the Chamber many of the BID members are also Chamber members. At the end of the discussion, Kurt Koeppler moved that the only
2007 budget numbers in place at this time are the overall budget amount and the amount allocated to the parking utility and that the acting Chair be authorized to retain a facilitator
for a planning/goal setting session to be held late in October or early in November. Dave Hetzel seconded the motion which passed unanimously. Once a facilitator is retained, staff will
coordinate the meeting date. The meeting will be scheduled at 4:00 pm. Rob Kleman stated that the OAEDC feels the BID is doing a good thing by taking this approach and that the OAEDC
and Chamber will be available to assist. In regard to an immediate issue related to the contract services for the Christmas lights for the trees in Opera House Square, it was reported
that Peter Jungbacker had been approached to have his crews do it as he has taken responsibility for landscape landscape maintenance there. Peter had expressed preliminary interest and
Melissa and Rob will follow up on this. Based on Melissa’s report that many of the light strings will have to be replaced as they were damaged during removal this spring, Barb Baier
moved
DOWNTOWN OSHKOSH BID BOARD MINUTES October 17, 2006 2 that up to $2,500 additional dollars be allocated for light replacement, subject to the acting Chair’s review. Al Martin seconded
the motion which passed unanimously. BOARD MEMBERSHIP Acting Chair Dave Sparr asked members to suggest potential candidates for the vacant position and reviewed the requirements for
make up of the Board. Following discussion, it was agreed that Mark Bohrnsted would approach Candy Pearson, the owner of Apple Blossom Books to see if she would be interested in serving.
Acting Chair David Sparr then announced that he would be willing to serve as Chair for a year. Discussion then followed on the appropriate term for a Chair, minimum term length and possible
term limits. In response to Sparr’s request, Megan Hoopman agreed to serve as Vice Chair. Board Members agreed to an election in November. ANNUAL MEETING It was agreed that the annual
meeting would not be held in December, but at a later date following the goal setting/planning meeting and budget development to permit information to be provided to BID members at that
meeting. The format of the meeting will also be revisited to increase attendance. NOVEMBER AGENDA ITEMS Board Members asked that the following items be included in the November agenda
along with any other items the Acting Chair feels appropriate: Police/Traffic/Parking; separate reports from OAEDC and the MC, the Annual Meeting (even though the meeting will not be
held in December), Election of Officers, Membership, 2007 Budget, and Planning/Goal Setting session. Al Martin moved that the Board recognize Norm Packer’s contribution with a $50.00
Chamber Gift Certificate and a plaque. Jeff Robl seconded the motion, which passed unanimously. ADJOURNMENT There being no further business, Jim Stapel moved the meeting be adjourned.
Megan Hoopman The meeting adjourned at 9:00 am. Respectfully submitted, Susan Kepplinger Planning Services Division