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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES February 20, 2007 1 PRESENT: Barbara Baier, Mark Bohrnstedt, Megan Hoopman, Kurt Koeppler, Allan Martin, Candace Pearson, Jeff Robl, David Sparr, Jim Stapel EXCUSED: David Hetzel STAFF: Susan Kepplinger – Planning OTHERS: Captain Greuel –OPD, Melissa Hunt – OAEDC, Rob Kleman – OAEDC, Shirley Mattox, Melissa Kohn – Leadership Oshkosh, Josslyn Knutson – Stella & Finn, Kia Brey – Soiree CALL TO ORDER Chair Dave Sparr called the meeting to order at 8:02 AM. MINUTES OF JANUARY 16, 2007 MEETING Al Martin moved approval of the minutes of the January 16 meeting. Kurt Koeppler seconded the motion which passed unanimously. POLICING/TRAFFIC/PARKING ISSUES Captain Greuel reported that enforcement of the new 2-5 am parking rules has been relaxed until the Parking Utility revisits this issue. There has been an increase in graffiti, some which appears to be linked to a Green Bay gang. 2007 BUDGET ALLOCATIONS Maintenance David Sparr reported that a proposal had been submitted by Ground Effects, a firm with landscape and commercial property maintenance experience and that he, Megan Hoopman and staff met to discuss the proposal. Subsequently, the firm submitted a revised proposal which he reviewed with Board members. In addition to the proposed contract work, it will be possible for individual property owners to contract with Ground Effects to complete work such as exterior cleaning on private property or graffiti removal for them directly. Kurt Koeppler requested the firm provide information on hourly costs for various types of work. Following discussion Barb Baier moved approval of the proposal for $9,360 for cleaning services and $7,050 for landscape maintenance per the Ground Effects proposal submitted. Megan seconded the motion, which passed unanimously. January OAEDC Charge Dave Sparr directed staff to add a line item for $2,400 for the previously approved allocation for OAEDC services for the month of January, 2007. BID 20th Anniversary Dave Sparr explained that he had been made aware that 2007 is the 20th anniversary of the establishment of the BID and suggested that $1,000 be set aside for an observance of this anniversary. Newsletter Megan Hoopman presented information on a proposed email newsletter that would be published by Neleven with content by David Sparr and Kia Brei of the Marketing Consortium. The cost would be $1,600 for establishment of the template, collecting and maintaining email addresses, editing and DOWNTOWN OSHKOSH BID BOARD MINUTES February 20, 2007 2 distributing a newsletter six times a year. Hard copies could be printed for interested parties without email access. Future Projects David Sparr recommended that the balance of the 2007 assessment, $25,301.08, be placed in a new line item called “Future Projects” which would primarily be reserved for activities and member support during the 2011 reconstruction of North Main Street. It would also be available to respond to requests for funding special projects not included in the budget, per Board approval. Kurt Koeppler asked staff to find out if this funding could be placed in an interest-bearing account. Following additional discussion, Mark Bohrnstedt moved approval of the proposed allocations for the BID Anniversary recognition, the email Newsletter, and Future Projects as discussed. Barb Baier seconded the motion which passed unanimously with Megan Hoopman abstaining. This completes the 2007 budget allocation process. MONTHLY FINANCIAL REPORT Following discussion, Jim Stapel moved approval of the report as submitted. Kurt Koeppler seconded the motion, which passed unanimously. OAEDC REPORT Melissa Hunt briefly discussed the report, which had been mailed to Board members prior to the meeting. Dave Sparr asked that Melissa provide him with an inventory of all the banners. Melissa indicated that the $3,500 in the budget was for new Christmas banners this year and that the banners typically last 3-5 years with the Christmas banners wearing out the soonest due to the weather at that time of year. MARKETING CONSORTIUM REPORT Kia Brey and Josslyn Knutson distributed a breakout of what the BID allocation to the Consortium would be used for and distributed a hard copy to members. There was a discussion regarding making generic downtown shopping bags available for downtown businesses to use. PARKING ENFORCEMENT 2-5 AM Megan Hoopman reported that due to a lack of quorum, the Parking Utility did not meet as scheduled in February to discuss the new 2-5 am parking parking restriction. The matter will be placed on the March parking utility meeting. David Sparr and Megan Hoopman met with the City Manager to discuss the situation. He suggested some alternatives that would help. RECRUITMENT FUND; ELIGIBLE EXPENSES AND TARGET BUSINESSES Melissa Hunt reported the Recruitment Fund committee is recommending approval of a $1,500 grant to Soiree for expansion of their business to include a small salon within the existing store. The grant will be used for leasehold improvements. Following discussion, Barb Baier moved approval of the grant as recommended by the committee. Al Martin seconded the motion which passed unanimously with Megan Hoopman abstaining. Two additional applications have been submitted but the applicants have been advised that no additional funds will be committed until the BID Board reviews and makes a new determination on DOWNTOWN OSHKOSH BID BOARD MINUTES February 20, 2007 3 eligible expenses and target businesses. Following discussion, it was agreed that the Recruitment Fund committee would meet and develop recommendations for Board action at the March meeting. Their recommendations will be mailed with the meeting agenda. BOARD MEMBERSHIP Jeff Robl indicated that he plans to remain on the Board. DISPOSITION OF GOLF CART Since the BID will be contracting with a private firm for maintenance and cleaning, there is no need for the cart. Jim Stapel agreed to arrange for a determination of the value of the cart and the matter will be discussed at the March meeting. 400 BLOCK EAST PARKING LOT David Sparr will follow up on additional funds available from the Foundation for the planning phase of the project. CHANGE OF MEETING SCHEDULE This matter will be discussed at the March meeting. AGENDA ITEMS FOR MARCH MEETING Members requested the following items be placed on the March agenda in addition to regular businesses matters; review review of the December goal setting process with staff of Blue Door, Recruitment Fund Grant eligible expenses and target businesses, disposition of the golf cart and change of meeting schedule. ADJOURNMENT There being no further business, Al Martin moved the meeting be adjourned. Jim Stapel seconded the motion which passed unanimously. Respectfully Submitted Susan Kepplinger Planning Services Division