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DOWNTOWN OSHKOSH BID BOARD MINUTES March 20, 2007 1 PRESENT: Barbara Baier, Mark Bohrnstedt, David Hetzel, Kurt Koeppler, Allan Martin, Candace Pearson, Jeff Robl, David Sparr, Jim Stapel
EXCUSED: Megan Hoopman STAFF: Susan Kepplinger – Planning OTHERS: Melissa Hunt – OAEDC, Shirley Mattox, Jim Larson and Aaron Scherer -Pride of Place Committee CALL TO ORDER Chair Dave
Sparr called the meeting to order. MINUTES OF THE FEBRUARY 20, 2007 MEETING Barb Baier moved approval of the February minutes. Al Martin seconded the motion, which passed unanimously.
POLICING/TRAFFIC/PARKING ISSUES Captain Greuel was not present to report. MONTHLY FINANCIAL REPORT Following discussion, Jim Stapel moved approval of the report as submitted. Candace
Pearson seconded the motion, which passed unanimously. OAEDC REPORT Melissa Hunt briefly discussed the report, which had been mailed to Board members prior to the meeting. There were
no questions. MARKETING CONSORTIUM REPORT Candace Pearson updated the Board on plans for the following events and projects; Friday night Gallery Walk in conjunction with registration
for the Half Marathon, maintaining the downtown web site, the Harry Potter book release event and advertising with Time Warner Cable. OPEN MEETING LAW David Sparr reported on discussion
he had with City Attorney Warren Kraft regarding open meeting laws as they apply to the Marketing Consortium and Recruitment Grant Fund subcommittees. In their role as staff support
for these subcommittees, OAEDC will ensure the meetings are properly noticed and will be responsible for minutes. Following discussion, Candace Pearson moved that a quorum for the Marketing
Consortium be set at seven paid members. Al Martin seconded the motion, which passed unanimously. PRIDE OF PLACE PROPOSAL Jim Larson and Aaron Scherer of Pride of Place presented a proposal
to install and plant 40 planters on sidewalks in the BID. They requested the BID contribute $7,500 toward the cost of planters, plants and soil and that the BID would pay for the cost
of watering and maintaining the planters. Pride of Place will raise additional funds, order and place the planters and plant them this year only. This proposal is for the summer of 2007
only. The planters would remain during the winter and the goal is to fill them with greens, however, no proposal or cost was provided for that. The BID would
DOWNTOWN OSHKOSH BID BOARD MINUTES March 20, 2007 2 be responsible for installing and maintaining the planters in the future. The BID would own the planters. When the street project
occurs in 2011 the planters would be moved out of the BID. Following extensive discussion, Jim Stapel moved the BID allocate $7,500 which is to be divided into $5,150 for planters, soil
and plants and $2,350 for the cost of having Ground Effects water and maintain the planters. The funding allocated would come from $5,066 in carried over uncommitted funds and the balance
from the “Future Projects” account. RECRUITMENT FUND; ELIGIBLE EXPENSES AND TARGET BUSINESSES Melissa Hunt and Jim Stapel summarized the information contained in the minutes of the Recruitment
Grant Fund Committee meeting. Following discussion, Jim Stapel moved the BID accept the recommendations of the Committee regarding eligible expenses and target businesses as reflected
in the minutes. David Hetzel seconded the motion which passed unanimously. PARKING ENFORCEMENT 2-5 AM Jim Stapel reported the matter had been discussed at the March parking utility meeting.
Because it appears there are additional issues to be addressed the Utility tabled making a decision until additional information can be gathered. DISPOSITION OF GOLF CART No progress
has been made on establishing a value for the cart. Jim Stapel will work on this. 400 BLOCK EAST PARKING LOT David Sparr reported that he had made formal requests to both the Chamber
and the Oshkosh Area Foundation for funding for preliminary plans. He is waiting for responses. CHANGE OF MEETING SCHEDULE This matter will be discussed at the March meeting. AGENDA
ITEMS FOR APRIL MEETING Members requested that changing the meeting schedule be placed on the April agenda. ADJOURNMENT There being no further business, Jim Stapel moved the meeting
be adjourned. Mark Bohrnstedt seconded the motion which passed unanimously. Respectfully Submitted Susan Kepplinger Planning Services Division