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DOWNTOWN OSHKOSH BID BOARD MINUTES June 19, 2007 1 PRESENT: Barbara Baier, David Hetzel, Megan Hoopman, Kurt Koeppler, Allan Martin, Candace Pearson, David Sparr, Jim Stapel EXCUSED:
Mark Bohrnstedt STAFF: Susan Kepplinger OTHERS: Melissa Hunt and Rob Kleman – OAEDC, Scott Greuel – OPD, Jeff Bollier – Oshkosh Northwestern CALL TO ORDER Chair Dave Sparr called the
meeting to order. He reported that Jeff Robl had notified him that he was resigning from the BID Board due to his inability to attend meetings on a regular basis. MINUTES OF THE MAY
19, 2007 MEETING Candace Pearson indicated the Marketing Consortium Report should indicate that the Destination Downtown event attracted 77 participants, an increase of 20 participants
over last year. Barb Baier moved approval of the minutes as amended. Al Martin seconded the motion, which passed unanimously. POLICING/TRAFFIC/PARKING ISSUES Captain Greuel reported
there has been an increase in graffiti, although most of it appears not to be gang-related. He reminded the the Board that when graffiti is discovered, the police should be contacted
so they can document it before it is removed. David Sparr reported that since the City banned smoking at the Transit property, there has been an increase in teen loitering/smoking in
abutting areas, both on public and private property. The matter was especially problematic during the school year. He asked for increased police presence at the property once school
starts, particularly in the immediate after-school time period. MONTHLY FINANCIAL REPORT Staff reported that the transfer the Board had directed from the Future Projects line item to
the pot project at the May meeting had, in fact been made prior to that meeting. So the transfer they had requested during the May meeting was not necessary. Following review of the
report, Alan Martin moved approval and Barb Baier seconded the motion, which passed unanimously. OAEDC REPORT Melissa Hunt briefly discussed the report, which had been mailed to Board
members prior to the meeting. She She is working with the Marketing Consortium and on the Mayors Breakfast. Two Recruitment Fund Grant applications were submitted last month and Melissa
anticipates a total of four or five being submitted by the September deadline. The Board had also received a list of vacant storefront property prior to the meeting and Melissa reviewed
this with the Board. MARKETING CONSORTIUM REPORT Megan Hoopman reported for the Consortium. Deb Toman, co-owner of AtomicKatz is the new Vice President of the Consortium. The Consortium
has discussed requesting the $1,800 budgeted for a Christmas holiday event, but has not developed a specific proposal. The Consortium is planning the EAA Trolley, the Harry Potter event
and activities related to the Mayors Breakfast. There was a brief discussion of the appearance of vacant storefronts and it was suggested that the
DOWNTOWN OSHKOSH BID BOARD MINUTES June 19, 2007 2 Marketing Consortium develop one or more displays that could be installed in vacant storefronts. Candace Pearson will raise this issue
at the next meeting. OTHER CONTRACT ACTIVITIES – STATUS Staff reported that Ground Effects continues to make progress on mulching and appears to be doing a good job of landscape maintenance
and cleaning. PLANTER PROJECT BID Board members agreed that the new planters are attractive and the plant material installed looks great. Jim Stapel moved that the Chair send a thank
you letter to Pride of Place. Candace Pearson seconded the motion, which passed unanimously. PARKING ENFORCEMENT 2-5 AM Megan Hoopman indicated that the adjustment approved by the Parking
Utility appears to be helping the parking conflict between tenants and customers. She observed that the downtown needs more longer-term parking spaces to encourage people to shop, go
to salons, etc. and that a comprehensive approach was needed. After discussion the Board directed staff to arrange a workshop between the Board and the Parking Utility. Prior to the
meeting, the Marketing Consortium is to gather information from merchants and the BID Board is to develop specific recommendations. 400 EAST PARKING LOT Staff has completed the text
of the Request for Proposals and is waiting for the required maps to be made. DISPOSITION OF GOLF CART Based on an opinion of the City Attorney, the golf cart needed to be disposed by
City Staff through the process used for other City-owned surplus property. The cart has been listed on the City’s Oshbuy web site and will be posted until July 1. It further was the
opinion of the City Attorney that the insurance for the cart, obtained under the City’s umbrella, would not cover use of the cart for any other than a BID purpose, so it cannot be used
by OAEDC prior to being sold. 20TH ANNIVERSARY PARTY The Marketing Consortium is considering taking responsibility for a 20th Anniversary event. AGENDA ITEMS FOR JULY MEETING Staff was
directed to add add the vacant Board position and workshop with Parking Utility regarding downtown parking issues to the July agenda. ADJOURNMENT There being no further business, Allan
Martin moved the meeting be adjourned. Candace Pearson seconded the motion which passed unanimously. Respectfully Submitted Susan Kepplinger Planning Services Division