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DOWNTOWN OSHKOSH BID BOARD MINUTES November 20, 2007 1 PRESENT: Barbara Baier, Todd Cummings, David Hetzel, Kurt Koeppler, Allan Martin, Candace Pearson, David Sparr, Jim Stapel EXCUSED:
Mark Bohrnstedt, Megan Hoopman STAFF: Susan Kepplinger OTHERS: Melissa Hunt and Rob Kleman – OAEDC, Captain Cyndi Thaldorf – OPD, Nan Schwartz – Marketing Consortium CALL TO ORDER Chair
David Sparr called the meeting to order and a quorum was declared present. MINUTES OF THE OCTOBER 16, 2007 MEETING Jim Stapel moved approval of the minutes of the October 16, 2007 meeting.
Candy Pearson seconded the motion, which passed unanimously. POLICING/TRAFFIC/PARKING ISSUES Patrol Captain Cyndi Thaldorf reported a new process for monitoring and following up on graffiti
is being implemented. MONTHLY FINANCIAL REPORT After a brief discussion, Jim Stapel moved approval of the financial report as submitted. David Hetzel seconded the motion, which passed
unanimously. OAEDC REPORT Melissa Hunt reported there are still a few outstanding bills for the Mayor’s Breakfast. She should have final numbers in December and estimates that there
will be a $3,500 balance in the account. Candy Pearson asked if the Mayor’s Breakfast Committee was aware of the fact that the BID is not planning to be responsible for the event in
2008. David Sparr agreed to forward a letter to the Chamber advising them. MARKETING CONSORTIUM REPORT Melissa Hunt provided the report, as Josslyn Knudson was not available for the
meeting. The Halloween event was a success with an estimated 600 children participating in the costume contest alone. Arrangements have been made for holiday advertising. Merchants are
being encouraged to keep uniform hours and be open 7 days a week during the holiday season. PARKING SUBCOMMITTEE The Subcommittee did not meet. 2008 BUDGET David Sparr reported that
the Budget Subcommittee had met twice since the November meeting. He opened the budget discussion with an explanation of the Administrative Support line item. The person doing this work
would be either a Chamber employee or a City employee housed at the Chamber. This position is needed as most of that would be done by this person is now being done by volunteers who
are also merchants, and they are beginning to burn out. Kurt Koeppler expressed an interest in having additional funding put into the Future Projects account – no 2008 funds are being
earmarked for that. Following discussion, Barb Baier moved approval of the budget. Todd Cummings seconded the motion, which passed unanimously. APPROVAL OF 2008 PARKING UTILITY AGREEMENT
Following a brief discussion, Candy Pearson moved approval of the 2008 Parking Utility Agreement. Todd Cummings seconded the motion, which passed unanimously.
DOWNTOWN OSHKOSH BID BOARD MINUTES November 20, 2007 2 APPROVAL OF 2008 OPERATING PLAN Following discussion, Jim Stapel moved approval of the 2008 Operating Plan. Al Martin seconded
the motion, which passed unanimously. 400 EAST PARKING LOT Staff reported on a meeting with the consultant to provide direction on refining the initial plans based on comments received
at the public meeting. Todd Cummings indicated that there is much concern about the cost of the project and affected owners need to have some idea of what to expect their assessment
will be. Staff will forward a request for information to the Public Works Department. ESTABLISH BEAUTIFICATION SUBCOMMITTEE As Megan Hoopman was unable to attend the meeting, staff reported
that she had requested establishment of a Beautification Subcommittee, which Megan was willing to Chair. There was a brief discussion about the importance of the appearance of the BID
and the additional effort that was being made with the new planters. Dave Sparr moved the Beautification Subcommittee be established. Candace Pearson seconded the motion, which passed
unanimously. RFG SPECIAL PROJECT GRANTS Melissa Hunt reported that 22 applications had been received and reviewed by the RFG Subcommittee who approved funding for nine projects. Since
not all of the requests were fully funded, she will be contacting the applicants to see if they are still interested. The final allocations will be presented to the BID Board for approval
at the December meeting and funds will be disbursed in 2008 upon project completion. RECOGNITION OF 2007 PARTNERS AND CONTRIBUTORS Candace Person reported that she had requested this
item be put on the agenda. She noted that there were a number of people and other entities that had contributed time and money to BID events this year and she felt it was important to
recognize that support. Board members agreed and the Chair and staff will follow up on this. DOWNTOWN CONFERENCE Melissa Hunt attended the conference and reported. Marketing Consortium
members Deb Toman and Jan Wilding also attended, with their conference fees paid by the BID. DECEMBER MEETING Board members agreed to hold a regular December meeting. AGENDA ITEMS FOR
DECEMBER MEETING Members requested that the following items be included in the December meeting agenda; the budget, Recruitment Fund Special Grant for façade improvements, extension
of current OAEDC contract. ADJOURNMENT There being no further business, Candy Pearson moved the meeting be adjourned. Jim Stapel seconded the motion, which passed unanimously. Respectfully
Submitted Susan Kepplinger Planning Services Division