Loading...
HomeMy WebLinkAboutCity Manager AnnouncementsCITY HALL 215 Church Avenue P.O. Box 1130 °shk °S "' 9 0 3 -1 1 3 0 54 City of Oshkosh 903 -130 0 O1HKOIH MEMORANDUM DATE: May 6, 2010 TO: Honorable Mayor and Members of the Common Council FROM: Mark A. Rohloff, City Manager RE: Engineering Services Agreement Amendment — Storm Sewer System Modeling in Association with the 2010 Capital Improvements Program / AECOM Technical Services. ( AECOM) In July, 2009, a contract was awarded to AECOM to conduct storm sewer system modeling in association with the 2010 Capital Improvements Program (CIP). This contract was originally amended in February of 2010. Through the course of performing these services, the number of options and alternatives analyzed was increased beyond the original scope of services. These additional options and alternatives were required in order to determine the best course of action for the watersheds being analyzed. The amount of the contract amendment is $17,500. This will raise the total contract amount not to exceed $131,140. Funding for these services is available in the Storm Water Utility. Section 12- 10(D)(5) of the Municipal Code provides that professional services of a specialized nature, including engineering services, may be approved by the City Manager without the use of formal, sealed quotes. In accordance with 12 -10(E) of the Code, I am hereby submitting this report regarding this contract award. Please contact me if you have any questions concerning this contract amendment MAR/jer I:\Engineering \James \CIP\20I O\Memo from Mark R 2010 CIP Storm Sewer Modeling Amendment 05- 06- IO.doc Page 1 of 1 N Fees Analysis Proiect - Tentative Timeline 4/14/10- 5/28/10 Prepare Project for Intern / Create Questionnaire / Create Costing Sheets/ Establish Manual Format 511712010 Intern Starts Working on Fees Analysis Project 5117110 - 8/15/10 Department Interviews / Data Collection / Comparables Research 8/15/10 - 9115110 Compile Data / Create Draft of Fee Manual / Present to City Manager 9/15/10 - 9130110 Edit and Revise Manual/ Establish Priority of Fees to be Reviewed by Staff and Council (Priority will be established based on the amount of revenue generated by the fee, cost versus the charge for the fee, and the difference from external comparables.) 101112010 Draft of Fee Manual and Recommendation of Schedule to Review All City Fees 1011212010 PRESENTATION TO COUNCIL/ DISCUSSION/ GET FEEDBACK 11/1/2010 Implement Fee Review Process Ongoing Staff Review of Fees - An Established Number of Fees per Quarter /Recommendation for Changes or Report to Council if no change is being recommended (Estimated time to complete first review of all fees is 2 years.) General Fund Revenues - First Quarter 2010 January 1, 2010 - March 31, 2010 ::::;:::00.9: .::::::::::::' 2o1 ....:::::::.. 1. Bl#E)G3r f£D::.:: t#�ree AiliiOtli::.: �/° EUDl3ETEn NOW th FtErVENU S€ Acfual Received:: REV NUES:: :: :A to E ::::::Ra68iv" TAXES LEVIED BY CITY General Property Tax Municipal Owned Utility Snow Removal Weed Cutting Mobile Home Tax Payment in Lieu of Taxes TOTAL TAXES LEVIED LICENSES & PERMITS $ 3,822,232 $ 4,204,648 110.01% $ 4,733,800 $ 5,102,810 107.80% 1,000,000 1,000,000 100.00% 1,000,000 1,000,000 100.00% 10,000 7,742 77.42% 13,000 6,984 53.72% 17,000 0 0.00% 17,000 163 0.96% 109,000 37,316 34.23% 109,000 38,148 35.00% 105,000 13,388 12.75% 118,000 _ 12,667 10.73% $ 5,063,232 $ 5,263,094 103.95% $ 5,990,800 $ 6,160,772 102.84% Heating Liquor License Cigarette License Sundry License Electric Permits Building Permits Plumbing Permits Flammable Tank Fees Housing Fees Code Seals & Plan. Fees Zoning Ordinances TOTAL LICENSES & PERMITS $ 90,000 $ 17,137 19.04% $ 90,000 $ 21,832 24.26% 125,000 15,591 12.47% 125,000 23,592 18.87% 11,000 900 8.18% 10,000 1,800 18.00% 38,000 5,215 13.72% 38,000 6,485 17.07% 100,000 16,174 16.17% 100,000 22,420 22.42% 300,000 35,456 11.82% 250,000 48,382 19.35% 90,000 17,556 19.51% 90,000 18,547 20.61% 1,000 0 0.00% 2,000 0 0.00% 3,200 1,250 39.06% 3,200 0 0.00% 1,000 35 3.50% 700 280 40.00% 50,000 8,679 17.36% 46,000 9,328 20.28% $ 809,200 $ 117,993 14.58% $ 754,900 $ 152,666 20.22% FINES & COSTS I County Court Police Dept. Penalties TOTAL FINES & COSTS $ 281,500 $ 56,039 19.91% $ 281,500 $ 80,815 28.71% 405,000 113,911 28.13% 450,000 142,861 31.75% 90,000 11,972 13.30% 82,000 14,223 17.35% 1,245,000 1,252,757 100.62% 1,178,800 1,189,833 100.94% $ 776,500 $ 181,922 23.43% $ 813,500 $ 237,899 29.24% ESTATE & COUNTY AIDS Town Aid - Cable TV Town Ambulance Aid Aid to Local Streets Municipal Services State Shared Aids State Aids - Fire Aids - Police State Computer Credit Expenditure Restraint TOTAL STATE & CO. AIDS $ 8,600 $ - 0.00% $ 9,000 $ - 0.00% 71,340 0 0.00% 71,300 (60) -0.08% 3,035,000 759,001 25,01% 2,909,500 733,539 25.21% 1,245,000 1,252,757 100.62% 1,178,800 1,189,833 100.94% 11,085,237 0 0.00% 10,779,700 0 0.00% 58,000 0 0.00% 56,000 0 0.00% 195,000 0 0.00% 195,000 9,536 4.89% 180,000 0 0.00% 135,000 0 0.00% 1,212,185 0 0.00% 1, 217,300 0 0.00% $ 17,090,362 $ 2,011,758 11.77% $ 16,551,600 $ 1,932,848 11.68% USE OF MONEY & PROPERTY Interest on Investments Interest on Spec. Assessments Rent TOTAL USE OF MONEY & PROP. $ 900,000 $ 103,183 11.46% $ 751,000 $ 95,807 12.76% 210,000 297 0.14% 210,000 351 0.17% 75 0 0.00% 100 25 25.00% $ 1,110,075 $ 103,480 9.32% $ 961,100 $ 96,183 10.01% TOTAL CHGS. FOR CUR. SERV. $ 3,621,700 $ 549,203 15.16% $ 3,683,100 $ 609,296 16.54% INTERDEPARTMENTAL REVENUES Materials & Labor - Utilities ..:..:... QQS:..:.:.. .::...::.:... ............................................................ �13L3Ei 1 'Cf REY��IUtS:::::..... QOS:.::.:.. :.:::::::::...:..:::::::::::... 7tireemanth A . : .. : . ; : .................... ctual ....... °/u ; :::::. Received.:. 10 ::::::::::::::::::::::: 20..... ..........20................... ............................... BUD....... .....................:... .. E..ENUES:::::::: R V EVE KU 10 :::::::....:....::::::: ..... A..... E: Actue ..... . : E R ico jv . O ki. . CHARGES FOR CURRENT SERVICES 311,400 0 0.00% 323,500 0 0.00% Police Dept. Fees $ 103,000 $ 4,516 4.38% $ 115,000 $ 3,458 3.01% Fire Dept. Fees 101,000 1,110 1.10% 109,800 320 0.29% Ambulance Fees 2,119,100 510,897 24.11% 2,160,000 562,312 26.03% Engineering Fees 60,000 4,415 7.36% 60,000 3,975 6.63% Street Services 75,000 12,768 17.02% 75,000 9,481 12.64% Electrical Dept. 25,000 2,280 9.12% 25,000 4,393 17.57% Sign Dept. 1,500 460 30.67% 1,500 472 31.47% Park Fees 15,000 3,030 20.20% 17,000 2,417 14.22% City Clerk Fees 6,500 1,260 19.38% 6,500 1,325 20.38% Community Development 403,000 0 0.00% 404,200 0 0.00% Cable Access Fees 15,000 60 0.40% 2,000 170 8.50% CATV Revenue 650,000 2,008 0.31% 665,000 13,628 2.05% Xerox Charges 1,100 44 4.00% 1,100 0 0.00% Property Search 25,000 4,520 18.08% 19,500 5,120 26.26% Hazardous Materials 500 0 0.00% 1,500 0 0.00% Garbage Fees 21,000 1,835 8.74% 20,000 2,225 11.13% TOTAL CHGS. FOR CUR. SERV. $ 3,621,700 $ 549,203 15.16% $ 3,683,100 $ 609,296 16.54% INTERDEPARTMENTAL REVENUES Materials & Labor - Utilities $ 400,000 $ 102,299 25.57% $ 400,000 $ 47,236 11.81% Sup. /Admin. Labor - Utilities 311,400 0 0.00% 323,500 0 0.00% Acct. Services - Utilities 660,000 0 0.00% 633,400 0 0.00% Equip /Labor Rental - Recycling 680,000 112,157 16.49% 350,000 87,845 25.10% Computer Services - Utilities 152,500 0 0.00% 158,100 0 0.00% Water G.O. Bond Abatement 1,738,703 0 0.00% 1,843,000 0 0.00% Sewer G.O. Bond Abatement 1,977,115 0 0.00% 2,023,000 0 0.00% Storm G.O. Bond Abatement 438,729 0 0.00% 1,077,200 0 0.00% Parking G.O. Bond Abatement 63,086 0 0.00% 61,000 0 0.00% Ind. Dev. Bonds & Notes 330,991 0 0.00% 375,400 0 0.00% TIF Districts G.O. Bond Abatement 3,687,906 0 0.00% 3,699,900 0 0.00% Golf Course G.O. Bond Abatement 480,191 0 0.00% 6,000 0 0.00% Centre G.O. Bond Abatement 0 0 0.00% 233,400 0 0.00% Cable TV Bond Abatement 73,736 0 0.00% 73,800 0 0.00% Insurance Fund Rate Equalization 0 0 0.00% 583,300 0 0.00% Engineering Fees - Construction 600,000 0 0.00% 600,000 0 0.00% TOTAL INTER. DEP. REV. $ 11,594,357 $ 214,456 1.85% $ 12,441,000 $ 135,081 1.09% UNCLASSIFIED Sundry Revenue $ 95,000 $ 24,910 26.22% $ 110,000 $ 30,316 27.56% Bond Proceeds 30,000 0 0.00% 30,000 0 0.00% Approp. from Sinking Fund 375,000 0 0.00% 375,000 0 0.00% TOTAL UNCLASSIFIED 500,000 24,910 4.98% 515,000 30,316 5.89% TOTAL REVENUES $ 40,565,426 $ 8,466,816 20.87% $ 41,711,000 $ 9,355,061 22.43% General Fund Expenditures - First Quarter 2010 January 1, 2010 - March 31, 2010 :,:p ::;:p,::::::';:: ..... 2aFf9"': ':: .. /o .:.:.: 3010' .: ': 2010 ' .:: !a ANf UAL f TNreea #N € Sp�NT ANNIJA f: : ltiree Month : SF Nt . .... .. . , ; BURGET ::..:Actu81 :'.' .:..:. .. ..:.:.:::.:::.::BUDGET::.:::... Aetna .:.. . GENERAL GOVERNMENT City Council City Manager City Attorney Personnel City Clerk Elections Finance Assessor Purchasing Central Services Information Technology Insurance City Hall /Safety Building Maint. Independent Audit Media Services TOTAL GENERAL GOVERNMENT PUBLIC SAFETY Police Animal Care Fire & Ambulance Hydrant Rental Auxiliary Police Crossing Guards Police & Fire Commission TOTAL PUBLIC SAFETY IPUBLIC WORKS Public Works - Admin. Engineering Streets - General Central Garage Garbage Coll. & Disposal $ 46,621 $ 20,817 44.65% $ 51,000 $ 23,249 45.59% 249,577 51,096 20.47% 251,700 50,545 20.08% 385,590 80,401 20.85% 395,800 77,069 19.47% 571,727 129,902 22.72% 549,600 149,634 27.23% 225,440 52,589 23.33% 226,900 49,385 21.77% 59,140 19,669 33.26% 129,000 22,195 17.21% 1,017,255 205,631 20.21% 991,800 201,130 20.28% 526,548 130,710 24.82% 541,100 101,475 18.75% 235,079 54,600 23.23% 226,300 46,493 20.54% 157,411 36,716 23.32% 154,800 42,710 27.59% 1,040,397 342,102 32.88% 1,027,800 357,185 34.75% 623,207 272,728 43.76% 559,900 61,693 11.02% 588,374 123,261 20.95% 590,700 118,066 19.99% 22,725 5,404 23.78% 22,700 2,778 12.24% 210,325 53,919 25.64% 205,300 44,064 21.46% $ 5,959,416 $ 1,579,545 26.51% $ 5,924,400 $ 1,347,671 22.75% $11,124,639 $ 2,158,792 19.41% $ 11,284,400 $ 2,056,335 18.22% 74,395 24,583 33.04% 76,200 24,734 32.46% 10,495,550 2,077,481 19.79% 10,782,100 2,100,346 19.48% 650,000 162,500 25.00% 650,000 162,500 25.00% 6,545 1,966 30.04% 4,600 111 2.41% 96,612 24,110 24.96% 83,600 22,775 27.24% 31,200 2,565 8.22% 15,600 2,593 16.62% $22,478,941 $ 4,451,997 19.81% $ 22,896,500 $ 4,369,394 19.08% $ 347,906 $ 70,508 20.27% $ 359,400 $ 70,289 19.56% 1,045,024 242,755 23.23% 1,175,600 252,959 21.52% 2,646,416 514,183 19.43% 2,824,500 573,874 20.32% 2,148,870 426,447 19.85% 1,912,800 376,283 19.67% 1,387,804 247,307 17.82% 1,898,200 _ 307,234 16.19% TOTAL PUBLIC WORKS PARKS & OTHER FACILITIES Parks Forestry TOTAL PARKS & OTHER FAC. COMMUNITY DEVELOPMENT Planning Services Inspection Services TOTAL COMMUNITY DEV $ 7,576,020 $ 1,501,200 19.82% $ 8,170,500 $ 1,580,639 19.35% $ 1,457,728 $ 309,579 21.24% $ 1,490,600 $ 280,921 18.85% 273,647 61,302 22.40% 278,700 59,911 21.50% $ 1,731,375 $ 370,881 21.42% $ 1,769,300 $ 340,832 19.26% $ 850,634 $ 182,106 21.41% $ 847,600 $ 167,941 19.81% 861,377 174,367 20.24% 878,200 146,339 16.66% $ 1,712,011 $ 356,473 20.82% $ 1,725,800 $ 314,280 18.21% T..re......,.t ...: € ENT ; ; ;ANNUA#s ; Three INai�tti; ; ;:; ; , SPENT .. Ry1 UAL; .... ;...:..... h.... �: MOn. h .............S P................................... ............................... .. A ual 9ikIG�1[;AeE.ual; € €; SUIGfv ...... ct ........... .. ...... TRANSPORTATION Electric $ 486,841 $ 98,039 20.14% $ 506,200 $ 94,518 18.67% Sign 200,622 29,960 14.93% 200,200 32,459 16.21% TOTAL TRANSPORTATION $ 687,463 $ 127,999 18.62% $ 706,400 $ 126,977 17.98% UNCLASSIFIED Unemployment Compensation $ 18,900 $ 12,191 64.50% $ 52,000 $ 7,127 13.71% Direct Deposit Fees 1,800 0 0.00% 0 1,366 0.00% Uncollectible Accounts 180,000 42,674 23.71% 225,000 19,523 8.68% Employee Benefit Fees 12,000 3,731 31.09% 14,000 5,914 42.24% Patriotic Celebrations 8,000 0 0.00% 7,600 1,590 20.92% Unclass. Expense 125,000 30,262 24.21% 145,000 15,291 10.55% Mobile Home Tax 37,000 8,025 21.69% 37,000 8,381 22.65% Industrial Development 37,500 37,500 100.00% 37,500 37,500 100.00% 3,558,700 833,067 23.41% Museum 965,237 200,128 TOTAL UNCLASSIFIED $ 420,200 $ 134,383 31.98% $ 518,100 $ 96,692 18.66% 100 - GENERAL FUND TOTALS: $40,565,426 $ 8,522,478 21.01% $ 41,711,000 $ 8,176,485 19.60% Other Funds Operations January 1, 2010 - March 31, 2010 Levy Allocations 2010 General Fund $ 41,711,000 Levy for Recycling 478,200 Levy for Street Lighting 1,150,100 Levy for Senior Services 367,700 Levy for Transit Utility 793,300 '. ANNWA three Month SPENT: ANNUAL Three Month[ SPIENT Levy for Cemetery 210,300 Levy for Health Services 352,100 Levy for Leach Amphitheater OU l4 72,800 Recycling $ 1,734,210 $ 215,553 12.43% $ 995,200 $ 191,213 19.21% Street Lighting 1,247,778 184,093 14.75% 1,220,100 175,986 14.42% Senior Services 536,203 99,263 18.51% 561,900 90,887 16.17% Transit Utility 4,848,944 1,050,705 21.67% 4,854,400 1,022,908 21.07% Library 3,553,017 818,053 23.02% 3,558,700 833,067 23.41% Museum 965,237 200,128 20.73% 1,007,100 196,092 19.47% Grand Opera House 66,622 14,395 21.61% 66,400 13,435 20.23% Cemetery 399,054 79,577 19.94% 425,300 100,347 23.59% Health Services 968,426 220,038 22.72% 994,600 164,741 16.56% Leach Amphitheater 46,000 0 0.00% 55,900 5,722 10.24% Pollock Comm. Water Park 310,066 5,043 1.63% 303,800 8,454 2.78% Golf Course 1,655,104 52,489 3.17% 522,200 58,024 11.11% TOTAL OTHER FUNDS: $16,330,661 $ 2,939,337 18.00% $ 14,565,600 $ 2,860,876 19.64% Levy Allocations 2010 General Fund $ 41,711,000 Levy for Recycling 478,200 Levy for Street Lighting 1,150,100 Levy for Senior Services 367,700 Levy for Transit Utility 793,300 Levy for Library 2,492,500 Levy for Museum 883,100 Levy for Grand Opera House 66,400 Levy for Cemetery 210,300 Levy for Health Services 352,100 Levy for Leach Amphitheater 0 Levy Pollock Comm. Water Park 72,800 Levy for Golf Course 0 Debt Service 17,164,100 Agency Funds 22,400 Total Operating Budget $ 65,764,000 FUND BALANCE 2004 - 2010 Historical Fund Balance December 31, 2004 Fund Balance $6,832,251 December 31, 2005 Fund Balance $5,081,692 December 31, 2006 Fund Balance $6,324,521 December 31, 2007 Fund Balance $7,292,509 December 31, 2008 Fund Balance $6,965,275 December 31, 2009 Fund Balance $7,623,103 Allowance for Amount Due from Golf Course Fund - Not likely to Collect in 2010 ($480,191) December 31, 2009 Available Fund Balance $7,142,912 2010 Fund Balance January 1, 2010 Fund Balance $7,142,912 Change in Fund Balance Due to 2010 Operations TBD Anticipated Change in Fund Balance Due to 2009 FB Reservations - $52,270 Estimated Balance as of December 31, 2010* $7,090,642 * Unaudited Note: Fund Balance changes annually at year -end, as a result of current year operations.