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HomeMy WebLinkAbout10-164May 11, 2010 10 -164 RESOLUTION (CARRIED 7 -0 LOST LAIDOVER WITHDRAWN ) PURPOSE: (1) APPROVE CHANGE ORDERS NO.1 — NO. 7 FOR GRAND OPERA HOUSE REPAIRS /FIRE PROTECTION SYSTEM PROJECT /BOLDT COMPANY ($ +56,589); (2) APPROVE AUTHORIZATION OF UP TO $35 TO REPLACE CARPET /REPAIR SUBFLOORING ON THE BALCONY; AND (3) APPROVE REDUCTION OF PROJECT BUDGET FROM $2,064,793.22 TO $1 INITIATED BY: CITY ADMINISTRATION WHEREAS, on August 25, 2009, the Common Council approved a contract with Boldt Construction Company in the amount of $1,379,000 to reconstruct the roof and supporting structures of the Grand Opera House; and WHEREAS, the Common Council authorized a budget of $2,064,793.22 for said project, including a 15% budget contingency in the amount of $232,800; and WHEREAS, over the course of the project, issues related to code compliance were identified that required additional work not anticipated in the original contract with Boldt; and WHEREAS, after other repairs were made in accordance with the project budget, the project remained approximately $181,000 under budget; and WHEREAS, the condition of the carpeting in the balcony area has deteriorated and needs replacement at this time to avoid duplicating the cost to remove theater seats in the future; and WHEREAS, adequate funds remain in the contingency account to cover the estimated $35,000 needed to replace the carpet and associated subfloor. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that: (1) Change orders 1 through 7 for the Boldt Company in the amount of $56,589 are hereby approved; (2) Staff is authorized to seek bids to replace carpeting and associated subfloor in the balcony area of the Grand Opera House; and (3) The revised project budget is hereby reduced from $2,064,793.22 to $1,918,253.59 to reflect projected costs for the project. Document G701 TN — 2001 Change Order The Boldt Company City of Oshkosh PROJECT (Name and address): CHANGE ORDER NUMBER: 001 OWNER: ❑ City of Oshkosh DATE: December 8, 2009 215 Church Ave. Oshkosh, WI Oshkosh, Wisconsin / 2525 _ ARCHITECT: ❑ TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER: M0906 CONTRACTOR: ❑ The Boldt Company CONTRACT DATE: October 1., 2009 FIELD: ❑ BY (Signature) CONTRACT FOR: General Construction Reed Rodenkirch, PM Jan Urben (Typed na� ) �/ / p OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) A. Owner to provide Builder's Risk Insurance in lieu of Contractor credit $(16,383) B. Two (2) Ceiling art samples taken in lieu of six(6) credit S(2,779) C. T &M to investigate soffit trim construction add $ 880 The original Contract Sum was $ 1,379,OOQ.00 The net change by previously authorized Change Orders $ 0.00 The Contract Sum prior to this Change Order was $ 1,379,000.00 The Contract Sum will be decreased by this Change Order in the amount of ,282.00 $ 18 The new Contract Sum including this Change Order will be $ 1,3 The Contract Time will be increased by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is April 1, 2010 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER, T.R. Karrels & Assoc. The Boldt Company City of Oshkosh ARCHITECT (Finn name) CONTRACTOR (Firm name) OWNER (Finn name) 1934 Algoma Blvd. Oshk Rgemer Rd. A ]elan, WI 215 Church Ave. Oshkosh, WI ADDRESS / / 2525 _ ADDR S - W I � (- B (Signature) (Signa re) BY (Signature) Tom Karrels Reed Rodenkirch, PM Jan Urben (Typed na� ) �/ / p �Y� � acne) (Typed name) ° / � if �'?/r9 17 - 10-01 DATE DATE DATE AIA Document G701 T" —2001. Copyright m 1979, 1967, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA" Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible tinder the law. This document was produced by AIA software at 07:37:56 on 1211012009 under Order No.4236877310 1 which expires on 09/1012010, and is not for resale. User Notes: — (1365997365) AIA Document G7 TH Change Order PROJECT (Name and address): City of Oshkosh Grand Opera House Oshkosh, Wl TO CONTRACTOR (Name and address): The Boldt Company 2525 N Roemer Rd Appleton, Wl 54911 CHANGE ORDER NUMBER: 002 DATE: Feb. 19, 2010 ARCHITECT'S PROJECT NUMBER: M0906 CONTRACT DATE: October 1, 2009 CONTRACT FOR: General Construction 2001 OWNER: ❑ ARCHITECT: ❑ CONTRACTOR: ❑ FIELD: ❑ OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) A Electrical revision via CB #1 and Balcony Repair (X005) Add $ 341.00 B. Repair masonry lintel in the NW corner of the basement (X009) Add $1,276.00 C. Fire Safe gaps in the attic floor (X011) Add $3,400.00 The original Contract Sum was $ 1,379,000.00 The net change by previously authorized Change Orders $ - 18,282.00 The Contract Sum prior to this Change Order was $ 1,360,718,00 The Contract Sum will be increased by this Change Order in the amount of $ 5,017.00 The new Contract Sum including this Change Order will be $ 1,365,735.00 The Contract Time wilt be increased by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is April 1, 2010. NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. T.R. Karrels & Associates The Boldt Company City of Oshkosh ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 1934 Algoma Blvd. Oshkosh, WI 2525 Roemer Rd Appleton, Wl 215 Chur Ave. Oshkosh, WI ADD ADDRESS ADDRE � BY (Signature) BY (Signature) BY (Signature) Tom Karrels Reed Rodenkirch, PM Jan Urben (Typed name) (Typed name) ('Typed name) .2 q- l oK l ►' /to b 4 f -;;� � DATE DATE DATE AIA Document G701- - 2001. Copyright G 1979, 1967, 2000 and 2001 by The American Institute of Architects. All rights reserved. wABN.ING: This AIA Document is protected by U.S. Copyright Lau and International Troatiss. Unauthorized reproduction or distribution.. or this AIA' Doaumant, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maxinavm "tent possible under the law. This draft was produced by ATA software at 12:34:17 on 02/18/2010 under Order No.4236877310 1 which expires on 09/10/2010, and is not for resale. User Notes: }793246224) AIA Document G701 - Change Order PROJECT (Name and address): City of Oshkosh Grand Opera House Oshkosh, W1 TO CONTRACTOR (Name and address): The Boldt Company 2525 N Roemer Rd Appleton, WI 5491I CHANGE ORDER NUMBER: 003 DATE: March 1, 2010 ARCHITECT'S PROJECT NUMBER: M0906 CONTRACT DATE: October I, 2009 CONTRACT FOR: General Construction OWNER: ❑ ARCHITECT: ❑ CONTRACTOR: ❑ FIELD: ❑ OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) A. Added attic floor joist framing between truss 2.3 and 3-4 (X008) Add $3,319.00 B. Added conduit for attic outlets and current audio cabling (X010) Add $ 4,436.00 C. Added balcony outlets and conduit for future audio /speaker cabling (X012) Add $ 7,262.00 D. Historical soffit repairs (X014) Add $ 3,572.00 The original Contract Sum was $ 1,379,000.00 The net change by previously authorized Change Orders $ - 13,265.00 The Contract Sum prior to this Change Order was $ 1,365,735.00 The Contract Sum will be increased by this Change Order in the amount of $ 18,589.00 The new Contract Sum including this Change Order will be $ 1,384,324.00 The Contract Time will be increased by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is April 1, 2010 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. T.R. Karrels & Associates The Boldt Company City of Oshkosh ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 1934 Algoma Blvd., Osh WI 2525 Roemer Rd., Appleton, WI 215 Chu ve., Os hkosh, WI ADDRESS REp ADDRE Ice BY (Signature) BY (Signature) BY (Signature) Tom Karrels Reed Rodenkirch, PM Jon G. Urben (Typed name) (7ped name) (Typed name 3�e�io DATE DATE DATE AIA Document 6701- - 2001. Copyright ® 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Alk' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This draft was produced by AIA software at 08:27:49 on 03/01/2010 under Order No.4236677310 1 which expires on 09/10/2010, and is not for resale. User Notes: n17e69e022r AIA Document G701 TM Change Order PROJECT (Name and address): City of Oshkosh Grand Opera House Oshkosh, WI TO CONTRACTOR (Name and address): The Boldt Company Appleton, WI CHANGE ORDER NUMBER: 004 DATE: March 9, 2010 ARCHITECT'S PROJECT NUMBER: M0906 CONTRACT DATE: October 1, 2009 CONTRACT FOR: General Construction - 2001 OWNER: U ARCHITECT: ❑ CONTRACTOR: ❑ FIELD: ❑ OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) A. Furnish and install second fire alarm annunciator panel in the Control Room (X013) .............Add..... $ 2,214.00 B. Refinish (fill cracks, patch offsets, sand and repaint) historical wood ceiling soffit (X014), ........Add..... $12,644.00 The original Contract Sum was $ 1,379,000.00 The net change by previously authorized Change Orders $ 5,324.00 The Contract Sum prior to this Change Order was $ 1,384,324.00 The Contract Sum will be increased by this Change Order in the amount of $ 14,858.00 The new Contract Sum including this Change Order will be $ 1,399,182.00 The Contract Time will be increased by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is April 1, 2010. NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.. T. R. Karrels & Associates The Boldt Cogipany City of Oshkosh ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 1934 Algoma Blvd., Oshkosh WI 2525 N Roemer Rd, Appleton WI 215 Chure ve., Oshko WI _ AD DDRM ADD (Signature) B (Signature) BY (Signature) Tom Karrels Reed Rodenkirch, PM Jon G. Urben (Typed name) (Typed name) 3-C) -to - ,19 (Typed na e) �4 0 DATE DATE DATE AIA Document G701- - 2001. Copyright 6 1979, 1987, 2000 and 2001 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum. extent posaible under the law. This draft was produced by AIA software at 08:26:17 on 03/09/2010 under Order No.4236817310_1 which expires on 09110/2010, and is not for resale. User Notes: (1245073764) AIA Document G701 T14 - Change Order 2001 PROJECT (Name and address): CHANGE ORDER 005 OWNER: ❑ City of Oshkosh DATE: March 31, 2010 Oshkosh, Wisconsin ARCHITECT: ❑ TO CONTRACTOR (Naine and address): ARCHITECT'S PROJECT NUMBER: M0906 - CONTRACTOR: 0 The Boldt Company CONTRACT DATE: October 1, 2009 5IE1LVE] CONTRACT FOR: General Construction OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directive�) A) Per RF1 #23, add roof sheet metal, shingles and lumber to correct drainage on South end of roof by builing two additiohal roof crickets (X016). The original Contract Sum was $ 1 1,379,000.00 The net change by previously authorized Change Orders 00 182 $ 20,. The Contract Sum prior to this Change Order was "$ T,3 20 8200 ' The Contract Sum will be increased by this Change Order in the amount of $ _ 4,06 00 The new Contract Sum including this Change Order will be $ 1,403,• The Contract Time will be increased by Zero (0) days. .The date of Substantial Completion as of the date of this Change Order therefore is April 1, 2010 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or GuaQnt66d- VMaxirnurn Price which have been authorized by Construction Change Directive until the cost and time have been•:agreed'ito'on by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction'Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. T.R. Karrels & Assoc, The Boldt Company City ofOslikosH ARCHITECT (firm name) CONTRACTOR (Firm name) OWNER (P0, iname) 1934 Algoma Blvd. Oshkosh W1, 2525 Roemer Rd. Appleton, W1 215 CI A . Oshkosh; W(, Arn 'ADD _ � !' BY (Signature) - B (Signature) B ( Signalr7A) . ...................,....,_:.,.. _ . _..... Tom KarreIs (T yped name) :3- 31 --c53 DATE Reed Rodenkirch, PM (Typed name) DATE S/3 1 /t 0 Jan. Urben ('Typed name) DATE AIA Oocwnent 6701°' - 2001. Copyright 81 1979, 1.987, 2000 and 2001 by The American institu This Ant, or any portion of Lt, oocument is protected by U, 6, te of Architects. All rights reserved. WARN ;NC: Document, Copyright Law and International Treaties. Unauthorised reproduction or distribution of this Alp" may rasult in severe civil and criminal penal, and 4113 be prosecuted to the maximum extant pcasl.bla �. antler the law. This draft' was produced by A]A software at 08:54:08 on 32/04/2 under Ordo,g236877310 1 uhLch expires on 09/10/2010, and is not for. resale. Order N User Notes: 119876042751 0 AIA Document G701 2001 Change Order PROJECT (Name and address): CHANGE ORDER NUMBER: 006 OWNER: ❑ City of Oshkosh DATE: April 15, 2010 Oshkosh, Wisconsin ARCHITECT: ❑ TO CONTRACTOR (Name and address): ARCHITECT'S PROJECT NUMBER: M0906 CONTRACTOR: ❑ The Boldt Company CONTRACT DATE: October 1, 2009 FIELD: ❑ CONTRACT FOR: General Consnvetion OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, inhere applicable, any undisputed amount attributable to previously executed Construction Change Directives) A) Restore, including req'd demolition and rebar repair, two exterior concrete stairs into Grand Opera (X017) The original Contract Sum was $ 1,379,000.00 The net change by previously authorized Change Orders $ 24,248.00 The Conti Sum prior to this Change Order was $ 1,403,248.00 The Contract Sum will be increased by this Change Order in the amount. of $ 11,945.00 The new Contract Sum including this Change Order will be $ 1,415,193,00 The Contract Time will be increased by Zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is April 1, 2010 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. 'r.R, Karrels & Assoc, ARCHITECT (Firm name) 1934 Algoma Blvd, Oshkosh, Wl ADDRESS BY (Signature) The Boldt Company CONTRACTOR (Firm name) 2525 Roemer Rd. Appleton, W[ ADD-REM j BY (Signature) City of Oshkosh OWNER (1 irm rime) 21 Chur Ave, O shkosh, W1 ADD E9 �✓��� BY ( Signature) Jo Urben (Typed name) `f 6 1 DATE I'om Karrels (Typed name) DATE Reed Rodenkirch (Typed name) DATE AIA DOCUmont 0701"' - 2001. Copyright 1979, 1907, 2000 and 2001 by The American lnsti Cute of Arch.it'ects. All rights roserved. VIARNING: Thie AW Document is protected by u.6. Copyrlght Law and International Treaties. Unauthorized reproduction or distribution of this AIA" 00cumant, or any portion of it, may raault in sovere civil and criminal penalties, and wall be Prosecuted to the maximum extort possible under the law. This draft was produced by AIA software at 06:59 :00 on 12/04/2009 under. order No.4236077310 1. which expires en O9/10 /2C10, and is not for resale. User Notea: !190%6042.'15} AIA Document G70 - Change Order PROJECT (Name and address): Grand Opera House Oshkosh, WI TO CONTRACTOR (Name and address). CHANGE ORDER NUMBER: 07 DATE: May 3, 2010 ARCHITECT'S PROJECT NUMBER: M0906 CONTRACT DATE: October 1, 2009 CONTRACT FOR: General Construction OWNER: H ARCHITECT: ❑ CONTRACTOR: ❑ FIELD: ❑ OTHER: ❑ THE CONTRACT IS CHANGED AS FOLLOWS: (Include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives) A). Added lathe /plaster in basement for code compliance, ( X007) ............................... $ 4,461.00 B). Elec. wiring/fixtures on'egress exiting' for code compliance (X019) ... . . . ............ . ....... $ 3,135.00 C). Extended scaffold rental. , . .... , ...................... $ 3,307.00 D). Divide existing catwalk wiring for code compliance (X020) ........................ . .. . .. . . $ 7,563.00 E). Enclose top of Elevator Equipment Room as required by code (X021) ............... . ... . ... . $ 1,380.00 F). Add 111"' sprinkler head, custom color (X022) ... . ............. . .................. . ... . ...$ 550.00 Total............ $20,396.00 The original Contract Sum was $ 1,379,000.00 The net change by previously authorized Change Orders $ 36,193.00 The Contract Sum prior to this Change Order was $ 1,415,193.00 The Contract Sum will be increased by this Change Order in the amount of $ 2_,320 396_.00 The new Contract Sum including this Change Order will be $ 1,435,589.00 The Contract Time will be increased by Zero (0) days, The date of Substantial Completion as of the date of this Change Order therefore is April 1, 2010. NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. T.R. Karrels & Associates The Boldt Company City of Oshkosh ARCHITECT (Firm name) CONTRACTOR (Firm name) OWNER (Firm name) 1934 Algoma Blvd., Oshkosh, WT ADD RESS BY (Signature) Tom Karrels (Typed name) DATE 2525 Roemer Rd., Appleton, WI. ADDRESS P (Signature) Reed Rodenkirch (Typed name) 513 /r p DATE 215 Churgllftive.,fDshkosh, WI ADD I V. n / v BY (Signature) Jon Urben (Typed n °°'' � e) �/370 DATE 2001 AIA Document G701•' — 2001. Copyright © 1979, 1987, 2000 and 2001 by The Americun Institute of Architects. All rights reserved. WARNING: ,his ASA Dactimant in vroteCttnd by U.E. Copyright Lau and International Traatios. Unanthorirnd raproductior. ar distribution of this ASA lN:c— nt, ar any purtion of it, nay result in eavvere civil and criminal penulti.ea, and will be proeouuted to the taaxiNnm extent pouuible under tho law. This draft was produced by AIA software at 14:14:15 on 05/0312010 under Order No.4236877310_1 which expires on 09/10/2010, and is not for resale. U.— Notea: (1144608617) CITY HALL 215 Church Avenue P.O. Box 1130 Oshkosh, 54903-1130 City of Oshkosh 0 Q/HKQIH TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Director DATE: May 3, 2010 RE: Adopt Resolution 10 -164 to 1) Approve change orders #147 for Grand Opera House Repairs/Fire Protection System Project/Boldt Company ($ +56,589); 2) Approve authorization of up to $35,000 to replace carpet /repair subflooring on the balcony; and 3) Approve reduction of project budget from $2,064,793.22 to $1,918,253.50. BACKGROUND On August 25, 2009 the Common Council approved repairs to the Grand Opera House with a total projected budget of $2,064,793.22. This budget included a projected contingency of $232,800 to cover unanticipated change orders and associated project management costs that would not be immediately identified until work commenced. ANALYSIS Over the course of the repairs we identified items that needed to be addressed within this project that were not apparent when in the original bid documents were established. Seven separate change orders were necessary as a result of additional work needed or not needed to complete the project. The change orders have altered the Boldt Company contract by $56,589 per attached details. Also attached is a budget summary that encompasses the projected cost areas of the entire project including the truss repairs /fire protection system bid, wood soffit repairs, architectural /engineering services, decorative elements, equipment removal /reinstallation and contingency. We do not anticipate any additional significant change orders at this time. A summary of each of the project areas and their cost variances are as follows: Truss Repair /Fire Protection System Bid ( +$40,373) Boldt's contract amount required change orders #147 (attached). The majority of the items within the change orders were related to code compliance issues discovered over the course of construction including installing fire separation in the elevator equipment room, installing additional attic and balcony outlets /conduits, lathe plaster repairs in the basement ceiling and additional electrical wiring/fixtures for egress exiting. Change orders were also required for additional structural improvements required during the repairs /renovations including additional joist framing between trusses 2 and 4, basement lintel /wall reinforcements, balcony plaster repairs /refastening, roof valley drainage alterations and repairing the concrete steps on the south /east exterior. Wood Soffit Repairs (- $32,792) This area realized reduced costs from the investment of architectural /engineering services leading to a solution in which it was determined the most cost effective method to address the wood soffit repairs was to have Laib Restoration coordinate the decorative soffit trim removal /reinstallation /painting ($10,992) and have Boldt refasten, refinish and paint the soffit beams ($16,216). Architectural /Engineering Services ( +$35,896.12) While the project presented several unforeseen challenges as it evolved, the investment in professional expertise from a variety of fields including architectural, engineering, fire sprinkler /life systems, electrical and HVAC reduced or minimized change orders. These services also enabled the project to save expenses in the wood soffit repairs and contingency areas. Historic Decorative Elements ( +$3,953) The Decorative Elements Working Group (with representatives from the City, the Grand, the Grand Opera House Advisory Board and the Landmarks Commission) selected the nationally respected Conrad Schmitt Studios from Milwaukee to create historic reproductions of the four art elements within the hall. The reproductions were produced from descriptions of the original art within the Grand from newspaper accounts and historic photos. Equipment Removal /Reinstallation (415,000) Temporary storage costs and labor costs to remove /reinstall theatre chairs, stage equipment, lighting and other materials displaced as part of this project are projected to come under budget. Contingency (- $178,969.75) Given the uncertainties of repairs /renovations to this 100+ year -old structure the project was provided a 15% contingency budget. Strong project management allowed for minimal use of the contingency budget. If approved by the Council, the contingency used will include the proposed amount of $35,000 to replace the balcony carpet. The replacement is recommended at this time because of its deteriorated condition and to avoid costs to remove /reinstall theatre chairs in the future. FISCAL IMPACT With the above referenced changes, the anticipated savings will be realized entirely by the City, and the project will remain under budget by approximately $146,539.63. The City can reduce its 2010 borrowing by the same amount. RECOMMENDATIONS I recommend a resolution to accomplish the following: 1) Approve change orders #147 for Grand Opera House Repairs /Fire Protection System Project/Boldt Company ($ +56,589); 2) Approve authorization of up to $35,000 to replace carpet/repair subflooring on the balcony; and 3) Approve reduction of project budget from $2,064,793.22 to $1,918,253.50. Respectfully submitted, r Approved: Jon Urben, General Services Director City Manager