HomeMy WebLinkAboutCity Manager ReportREPORT OF THE CITY MANAGER
COMMON COUNCIL MEETING
April 27, 2010
6:00 p.m.
CITY MANAGER'S REPORT
BILLS
Approval of bills presented by the Director of Finance.
HORSE IN SOUTH PARK
Approval to waive the rules and allow a horse in South Park on Friday, April 30, 2010, from
4:30 p.m. to 7:30 p.m., for a photo shoot, in accordance with the attached letter of request.
BLOCK PARTY
Approval to the residents of Minnesota Street to close Minnesota Street, between South Park
Avenue and 12`' Avenue, on Saturday, May 15, 2010, from 2:00 p.m. to 6:00 p.m., for their
neighborhood block party, in accordance with their recently submitted Block Party Request
Form.
OAKLAWN WALK- A -THON
Approval to Oaklawn Elementary School to close Viola Street, from Main Street to Jackson
Street, on Tuesday, May 18, 2010 (rain date May 20` from 8:00 a.m. to 2:40 p.m., for their
annual Walk- A -Thon, in accordance with the attached letter of request.
STRONG KIDS BENEFIT RIDE
Approval to Wheel & Sprocket and the Oshkosh Cycling Club to utilize 20 Avenue, Sawyer
Creek Drive, Ruschfield Drive, Oakwood Road, Village Lane, Westhaven Circle, Maricopa
Drive, Crestview Drive, Arlington Drive, Westhaven Drive, Chatham Drive, Montclair Place,
Woodstock Street and Fox Tail Lane on Saturday, May 22, 2010, from 10:00 a.m. to 12:00
p.m., for their 3` Annual Strong Kids Ride, in accordance with the attached map and letter of
request.
MEMORIAL DAY PROCESSION
Approval to the Oshkosh Patriotic Council to utilize city streets (mainly Algoma Boulevard),
Riverside Park, Riverside Cemetery and facilities, on Monday, May 31, 2010, from 8:00 a.m.
until 12:00 noon, for the Memorial Day Procession, and that the city purchase the insurance
required for the parade for the Patriotic Council, in accordance with the attached letters of
request.
RACE UNITY SOCIAL
Approval to the Oshkosh Human Relations Council to utilize Abe Rochlin Park and facilities
on Sunday, June 13, 2010, from 8:00 a.m. until 6:00 p.m., for their Race Unity Social, in
accordance with the attached letter of request.
IRISH FEST
Approval to Oshkosh Irish Fest to utilize Ceape Avenue, Broad Street, Bay Shore Drive, Lake
Street, Rosalia Street, Washington Avenue, Linde Street, Merritt Avenue, Bowen Street, and
Mill Street, on Saturday, June 12, 2010, from 10:00 a.m. until 12:00 noon, for their 5K
Cerebral Palsy Charity Run/Walk; and to waive the rules and allow Celtic -breed dogs in the
park during the event; and to utilize Riverside Park and the two adjacent parking lots during the
event, which runs June l l from 5:00 p.m. to 11:00 p.m., June 12 th , from 10:00 a.m. to 11:00
p.m., and June 13 from 10:00 a.m. to 9:00 p.m., in accordance with the attached letter of
request.
MOVIES IN THE SQUARE
Approval to the Grand Opera House, UW- Oshkosh, and the Water City Church to utilize Opera
House Square and facilities on the Friday nights of June 18, July 2, July 16, July 30, August 13
and August 27, 2010 (rain dates June 25, July 9, July 23, August 6, August 20 and September
3, 2010), from 5:00 p.m. until 10:30 p.m., for their Movies in the Square events, in accordance
with the attached letter of request.
TOYOTA FARM TABLE TOUR
Approval to the Saturday Farmers Market to utilize the small parking lot to the east of the City
Hall parking lot on Saturday, August 14, 2010, (possibly August 13 for set -up), from 7:00
a.m. to 2:00 p.m., for the Toyota Farm Table Tour, in accordance with the attached brochure
and letter of request.
FIREWORKS AT UW- OSHKOSH
Approval to UW- Oshkosh to utilize the part of WIOUWASH Trail that sits directly behind
Parking Lot #5a on the University's campus, on Friday, April 30, 2010, from 9:00 p.m. to 9:30
p.m., to set off fireworks, in accordance with the attached letter of request.
Page 1 of 1
Challis, Jackie
From: Annemieke Ratering [ratera22 @uwosh.edu]
Sent: Monday, April 19, 2010 1:49 PM
To: Challis, Jackie
Subject: A request for a horse in South Park
Good afternoon,
I just got off the phone with Ray Maurer about the possibility of bringing my horse into South Park for
some photos. I am looking at Friday the 30th of this month in the late afternoon/early evening (between
430 and 730) to have a photographer come take some pictures of him. I will, of course, clean up after
him, and make the session as quick as possible, and we will be as delecate in the park as possible. Rest
assured, this horse has been in many parades and other large events, so a loose horse in Oshkosh will
definitely not be a foreseeable event! Thank you very much,
Annemieke Ratering
ratera22(�r),uwosh.edu
517- 262 -3329
4/19/2010
BLOCK PARTY REQUEST FORM FOR STREET CLOSURE
The purpose of a BLOCK PARTY is to provide social interaction among block
residents in order to strengthen a neighborhood. Closing of a street for such a
party should not adversely impact any of the street's residents. The timeframe
for the street closure should fall sometime between 9:00 a.m. and 10:00 p.m.,
must be affirmed by the Oshkosh Common Council, and be based upon a
recommendation from the City Manager. This form should be filled out
completely and returned to the City Manager's Office in time for appropriate
action by the City Council.
1. Street to be closed: 0J between o O o and
2. Date and timeframe for the street closure
3. Expected number attendees:
4. Have all reet residents impacted by the street closure been notified of the request?
YES NO
If not, who was not contacted and why not?
5. Have any of the residents impacted indicated any objection? YES
If yes, what was the nature of the objection?
NO
Name and address of the person requesting the street to be closed:
Name: °V (I K) (,c l 3
Address:
M
Telephone Number: Home: cA 33 - [o 10 - 7 J---
Work:
Oaklawn Elementary
School
112 Viola Avenue
Oshkosh, Wi 54901
920 - 424 -0170
Fax 920 - 424 -7592
Laura Jackson
Principal
laura.jackson @oshkosh.kl2.wi.us
Oshkosh Area School District
(920) 424 -0395
215 S. Eagle
Oshkosh, WI 54901
City Council
P.O. Box 1130
Oshkosh, WI 54903 -1130
To whom it may concern,
April 12, 2010
Oaklawn Elementary School is having its annual Walk -a -thon this spring.
Each year students collect pledges and donate half of the funds to a
community organization and half to address a school based need. We are
asking to have Viola Street, from Main to Jackson, closed May 18, 2010 (rain
date May 20, 2010) from 8:00 am — 2:40 pm.
Last year, the walk -a -thon raised over $1,000.00 to support the Oshkosh
Area Humane Society and reading programs for Oaklawn students. The 5th
graders will determine what the lh of the funds donated will be spent on
and the other 1 /z will be used to help support classroom based educational
needs at Oaklawn.
Please get back to me as soon as possible. Thank you.
Sinc ely,
Kelly Sherman
Walk -a -Thou Chairperson /PTO Member
Oaklawn Elementary
Z Lau?jackson
Principal
Oaklawn Elementary
April 19, 2010
Dear Mr. Roloff and City Council;
I write to request your approval for city services and assistance with the Strong Kids Benefit Ride - 2010.
Please discuss and approve this request for City Services Assistance at your next council meeting. The event is
being organized by Wheel & Sprocket, with help from Oshkosh Cycling Club. It will happen on May 22,
2010. See event details attached. The primary purpose for this event is to help raise money for the YMCA
Strong Kids Campaign - a fund used to help kids participate in YMCA programs regardless of means. Along
with helping underprivileged kids, it will be a family friendly event that brings families and our community
together for a good cause in a healthy activity. Of course, as with all of our events, we hope to foster more bike
safety, more participation in our sport, and a more bike friendly community.
The request is needed this year because this year's short route goes through a neighborhood inside Oshkosh city
limits. I consulted with Special Operations Officer Matt Harris to make sure the route is OK from his
perspective. He gives it the green light. He also indicates he can provide personnel in the 4 key intersections
needed. Last year's rout went into the country and was too challenging for some of our short route participants.
We based this on feedback from moms and grandmas over the last two years. Now it is more "Kid and Family
Friendly ". It is only 5 miles (4.5 really, shhh). See attached. It offers less challenge for those who need it, and
those who want to go further can do more loops. Ten out of ten moms agree this is better. Reduced speeds and
greater proximity to the Y will also make it safer. Another benefit is it offers more opportunity to practice new
bike safety skills that they just learned in "OPD's Bike Rodeo -Bike Safety Clinic" which is also a new part of
this event. See attached SKBR Flyer / Reg form (also attached) for more event details.
Please approve this request. Thanks much for your consideration and I hope to see you there.
Sincerely,
Brian Kienert
.5 , 4qb)_
www.oshkoshcyclingclub.com
Cc: OCC Board, YMCA Amy, Jeff, Wheel & Sprocket Dan, OPD Special Ops & Safety
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Oshkosh Patriotic Council
March 24, 2010
Mark Rohloff, City Manager
City of Oshkosh
215 Church Ave.
Oshkosh, WI 54901
Dear Sir,
The Oshkosh Patriotic Council requests permission to utilize city streets, facilities, Riverside Park and
Riverside Cemetery on Monday May 31, 2010 from 8:00 AM until noon for the Memorial Day Procession.
The plan for the procession is. to follow the same route and use the same assembly areas utilized in previous
years. Assembly areas would be within an area bordered by Church Avenue to the North, Division Street to
the east and Algoma Boulevard to Jackson Street. Units would begin to assemble by approximately 8:00
AM. The Procession route would start at the intersection of Algoma Boulevard and Jackson Street and
proceed on Algoma Boulevard to Riverside Cemetery. The Procession is scheduled to begin at 9:00 AM. A
ceremony at Riverside Cemetery will follow the procession. The approximate start time for the ceremony is
10:30 AM and is expected to last thirty to forty minutes.
Prior to the procession the Memorial Day ceremonies are planned to start at 8:00 AM at Riverside Park
with a thirty minute ceremony to honor those men and women who lost their lives at sea. This ceremony and
the ceremony at Riverside Cemetery would have a Marine Corps League Firing Detail to render honors.
If our request is approved we will notify the Fire Chief of the procession and we ask that you notify the
Chief of Police and the Sheriff's Department to barricade the necessary streets. The Police Auxiliary has
assisted barricading streets in the past. We also ask that necessary authorities be notified of the Marine Corps
League Firing Detail at Riverside Park and Riverside Cemetery. As in the past we will also have need of a
portable toilet at Riverside Cemetery.
Thank you for your time and consideration regarding this project and we ask that you place this request on
the next Common Council agenda.
Sincerely,
rPatriotic George , President
Oshkos Council
853 Betty Ave.
Neenah, WI 54956
Phone #: 920 - 486 -1311
Page 1 of 1
Rohloff, Mark
From: NTMakaroff [nmakaroff @new.rr.com]
Sent: Wednesday, April 21, 2010 11:24 PM
To: Rohloff, Mark
Subject: Oshkosh Patriotic Council Memorial Day requests
Attachments: Request for insurance funds.doc; Mem Day City Manager Letter.doc
Oshkosh Patriotic
Council
April 21, 2010
To:
Mark Rohloff, City Manager
City of Oshkosh
215 Church Ave.
Oshkosh, WI 54901
Dear Sir,
The Oshkosh Patriotic Council met tonight April 21 We understand that insurance for the Memorial
Day Procession is required, and that the Oshkosh Patriotic Council should request funds to purchase
insurance for the Memorial Day Procession from the city. Since the Oshkosh Patriotic Council has very
limited funds, the Council requests that the City of Oshkosh provide funds to purchase insurance for the
Memorial Day Procession. Copies of quotes for insurance for the procession should be in the possession
of the city attorney. The quotes range from $1200.00 to $1600.00. The Oshkosh Patriotic Council hopes
that the City Attorney can recommend which insurance quote would be appropriate for the Memorial
Day Procession to determine the amount of funds required.
Sir, please add this request to the one that was previously mailed to you dated March 24 2010,
requesting the use of city streets for the Memorial Day Procession.
Thank You
Nik Makaroff
Secretary /Treasurer
Oshkosh Patriotic Council
4/22/2010
April 16, 2010
Mayor & City Council
City Hall
215 Church Avenue
Oshkosh, Wisconsin 54901
Dear Council Members:
We would like permission to utilize Abe Rochlin Park and facilities on Sunday, June 13, 2010,
from 8:00 a.m. until 6:00 p.m., for our Race Unity Social.
We have been sponsoring this event for the past 17 years and have been quite successful in
bringing together Oshkosh's diverse community.
Thank you for your consideration of this request.
Very truly yours,
Steve Suhm
Event Organizer
March 30, 2010
Mark Rohloff, City Manager
City of Oshkosh
215 Church Ave
Oshkosh, WI 54901
Dear Mark:
As part of the Oshkosh Irish Fest on June 11 -13, 2010 at the Leach Amphitheater and Riverside Park,
we are requesting City approval for the following:
First of all, we are again hosting the Irish Fest 5K Charity Run/Walk to benefit the Cerebral Palsy of
Mideast Wisconsin. We ask for some help insuring the safety of the participants, same as last year.
Start time is 10:00 am on Saturday June 12. The 3.1 mile Race Route is as follows:
Kick off at Leach Amphitheater, East on Ceape Ave., South on Broad St., East on Bayshore
Dr., North on Lake St., West on Ceape Ave., North on Rosalia St., East on Washington Ave.,
North on Linde St., West on Merritt Ave., South on Bowen St., Southwest on Mill St., West on
Ceape Ave., and South on Broad St. ending at the CP offices. (map attached)
Secondly, we ask permission for our Celtic -breed dogs at the event as was allowed in 2009. As part of
the Cultural activities we feature "Celtic Canines ", dog breeds specific to Ireland, such as Irish
Wolfhounds, Irish Setters, Wheaton Terriers, etc. We are not opening this up to all dogs. In fact, any
dog allowed in the park must be approved and registered through the invited canine groups; exception
for assistance dogs.
Third, we are again requesting use of the entire Riverside Park and the two adjacent parking lots. Our
expectation is as many as 10,000 guests throughout the weekend. We need to have parking areas
reserved for our performers and vendors and we would like to dedicate parking areas solely to those
attending the festival. As for the park, we will have multiple tents erected alongside the river. We are
working with Parks Director Mauer to fence in our activities and tents for security and crowd control.
We also have a group coming up from Milwaukee demonstrating Irish currach boats and conducting a
mini regatta on the river. We need to ensure nothing else is planned in these areas for that weekend.
Finally, we are requesting permits and licenses. We are applying through the various agencies or
departments for these, but just so you are aware, we are requesting a temporary Class B alcohol
license, a temporary restaurant license, and approval of a fireworks show for both Friday and
Saturday nights.
Thank you for whatever help you can give us. Please contact me at 920 - 379 -4220 if you have any
questions or would like to discuss our activities further.
Sincerely,
a/r
Matt Miller
President, Oshkosh Irish Fest
C: Ray Mauer, Oshkosh Parks Director
1019 E. New York Ave., • Oshkosh, WI 54901 • info _OshkoshlrishFest.com • 920 - 379 -4220
SATURDAY, MAY 30 2009
10:0 .m. race start • Leach Amphi eater
Pre -regi .on: $20 entry fee
Includes TN4irt (while supplies last iming -chip, snacks,
water and Sa ay admission t shkosh Irish Fest
before 6pm if wea ' race s
Day of Registration : $25
Pre - Registration can b done line at
www.Oshkoshlri est.com
or www.active. m, in person at
RunAway S es (520 S. Koeller St. O kosh)
or CP of Beast Wisconsin (36 Broad Suite 120,
Oshkos , or by phone 920 - 230 -7463.
Name:
Address:
T -shirt Size:
Partidpant Signature & Date:
Parent or Guardian Signature & Date:
('d participant is under age 18)
REGISTRATION-
Credit Card #:
Age:.
Male /Female:
Expiration Date:
Security Code:
Please make checks payble to Oshkosh Irish Fest
Mail this form to Oshkosh Irish Fest at
Oshkosh Irish Fest, 1019 E New York Ave.,
Oshkosh, WI 54901
❑ I have read and understand the Realease &
Indemnity on the back of this entry form.
BENEFITINOICER
K
Parks & Forestry
Attn: Ray Maurer
Oshkosh, WI 54903 -1130
920.236.5080
Use of Opera House Square
I submit to you a request for approval and recommendation to the Council for
the use of Grand Opera House Square for an event on Friday, June 18, 2010,
Friday, July 2, 2010, Friday, July 16, 2010, Friday, July 30, 2010, Friday,
August 13, 2010, Friday, August 27, 2010.
Furthermore we ask that Friday, June 25, 2010, Friday, July 9, 2010, Friday,
July 23, 2010, Friday, August 6, 2010, Friday, August 20, 2010, Friday,
September 3, 2010, be held as rain/ alternate dates.
Tentative plans are to bring our summer movies in the park back to downtown
Oshkosh again this year. Last year's movies were very successful and well
received by the community. This will be a collaborative event between The
Grand, the UWO Department of Continuing Education, and Extension, Intergen
and tentatively the Water City Church. We will be starting the movies at dusk
on each of the six scheduled nights. There will be no admission charged and
food/ beverages will be available for purchase.
We will need the exclusive use of Opera House Square from about 5:00 PM to
10:30 PM on each of the scheduled movie nights. This will be inclusive of all
set -up event and take -down activities.
I thank you in advance for your time and consideration. Should you have any
questions feel free to contact me.
Event Manager
Oshkosh Opera House Foundation
920.424.2355
s
OSHKOSH SATURDAY FARMERS MARKET 2010
April 20, 2010
Mr. Mark Rohloff
Oshkosh City Manager
City Hall
215 Church Ave.
Oshkosh WI 54901
Dear Mr. Rohloff,
We were recently contacted by Corey Anderson who is helping to produce the Toyota Farm to Table Tour, a national tour that
celebrates regional cuisine, farmers markets, and communities by pairing local chefs with farmers at markets across the
country. The tour is now in its second year, and was a great success last summer.
If we are selected to participate they will pair 9 of our local chefs with 9 market vendors, and the chefs will prepare market -
inspired tastings using their partner vendor's ingredients to share with market shoppers for a day. Also, as part of the event, a
$5,000 financial donation will be made to the Oshkosh Saturday Farmers Market.
We view this as a wonderful advertising opportunity for the Market and the City of Oshkosh. We got verbal permission from
the City Attorney's Office to pursue having the tour come to Downtown Oshkosh. We are hereby requesting permission 1 9
utilize the small parking lot to the east of the City Hall parking lot on Saturday, 414 (and possibly Friday, 13 for set-
up) if we are chosen to host the event. The Tour carries the appropriate insurance and will provide copies to the City Clerk's
Office. They also provide tents, which could possibly require anchoring holes in the blacktop parking lot. Any repair of the
parking lot not covered by the Tour, would be covered by the Market.
Thank you for considering our request and we look forward to your reply.
Sincerely,
Os osh Saturday m rket
.�
ennis & Karlene Leatherman, Managers
The Oshkosh Saturday Farmers Market
dlkbleatherman a sbcglobal.net
www .oshkoshsaturdayfarmersmarket .com
(920) 426 -1821 or (920) 252 -2532
www .oshkoshsaturdayfarmersmarket .com
Page 1 of 1
Challis, Jackie
From: Steven Vanevenhoven [vanevs64 @uwosh.edu]
Sent: Tuesday, April 20, 2010 3:14 PM
To: Challis, Jackie
Subject: UW- Oshkosh trail request
Attachments: Fireworks Insurance.docx
Jackie Challis,
The University of Wisconsin Oshkosh is having a celebration on April 30 commemorating the many
years that the three freshmen dorms were used. On this day, weather permitting, we are planning on
blasting off fireworks at 9:00 p.m. The fireworks will be going off for about 15 minutes, so from about
9:00 p.m. -9:15 p.m. We hired Spielbauer fireworks to put on this display and they are working with the
Oshkosh fire department to obtain the city permit.
We would like to request permission to use the trail to launch our fireworks. We will need no further
left on the trail, than behind parking lot 5a and if you take half of the student recreation center and
draw a line to the river, this will create our right most point. We will be blowing off the fireworks in a
small portion of this area, but the requested area needs to be this large because the regulation fall out
area is needed for the fireworks. I have included the insurance certificate and as we discussed, it has
the University and also the City of Oshkosh listed as additionally insured. If you need any more
information or have any questions, please e-mail me or give me a call at (920) 764 -0205. Thanks for
your help.
Steven Vanevenhoven
4/20/2010
Acs r F:PTIPirATF OF LIA13ILITY INSURANCE `:DASEtMwDD7,
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
f CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVE=D, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to thu
certi Boat- holder in lieu of such andorsomcnt(s).
I PRODUCER
"7t - on - Gal laihLr and AESSOCla2.0S. I. ^.C.
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i DESCR,PTION OF OPERATIONS I LOCATIONS I VEHICLES (ACUP,11 ACORD 101, Add,donal R.—k. Seh -dW-, If mono spot- IS required)
DATE: ^P. ° , 'L 30, 2010
:.AFN DATE: LTNKNO4Y"N
�L'C:, TC'J: 0 ni�OSH, +tit
:,JD_, Lcdi.L INSUREDt,. UN= VEIRSITY OF W.SCOI ST.N
OSHKOSH, CITY C° 05HR05H
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL UL DELIVERED
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IN ACCORDANCE WITH THE POLICY PROVISIONS.
UN ?Vi;i1SITY OF wiZ;CCNS?N OSEK0511
800 ALOCM;', BLVD.
AUTHORIZED REPRESENTATIVE
OSHKOSH WI 54901
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Cv 1 9823 -2009 ACORD CORPORA ION. An r,vil ! Void vau.
ACORD 25 (2009109) No. 1 The ACORD name and logo are registered marks of ACORD