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HomeMy WebLinkAboutMarch 8 Park Board Minutes ADVISORY PARK BOARD MINUTES MARCH 8, 2010 Present: Tony Duff, Bill Gogolewski, Kay Hansen, Dennis McHugh, Jim Michelson, Mark Philipp, Allan Siiman, Terry Wohler Excused: Bob Freid, Staff: Ray Maurer, Parks Director; Bill Sturm, Assistant Parks Director/Landscape Operations Manager/City Forester; Mark Rohloff, City Manager; Dave Patek, Director of Public Works; Steve Dobish, Lakeshore Golf Course General ManagerSteve Ziblut, Lakeshore Clubhouse ; Manager/Golf Pro; Trish Wendorf, Recording Secretary CALL TO ORDER & ROLL CALL Chairman Gogolewski called the meeting to order at 6:00 P.M. A quorum was determined to be present. APPROVAL OF MINUTES Motion by Wohler for approval of the February 8, 2010 minutes, as submitted. Seconded by McHugh. Motion carried 8-0. PARK BUSINESS 1)Update on Menominee Park Pump House Mr. Patek distributed as schematic of the proposed pump house (said schematic on file at the City Parks office and made a part of these minutes). He stated the purpose of the proposed pump house is to resolve the flooding problems in the Melvin Avenue drainage basin. He noted that the Plan Commission had approved the proposed plan at their last meeting contingent upon an additional landscape plan being developed around the building. The City Council approved use of a utility structure in a residentially zoned area at their last meeting. An aerial photograph shows the pump stationed north of the parking lot situated to the east of the ball diamonds and east of the two berms. Mr. Patek stated there had been a neighborhood meeting at Webster Stanley Middle School in December 2009 and the overwhelming response was for the City to construct the larger pump station with no detention pond. Questions had arisen as to pump stations and any impact it might have on the water quality at Miller’s bay. With construction on Melvin Avenue and the pump station, there should be improvement in the quality of storm water that pumps into Miller’s Bay. Any large floatable debris will be drained and prevented from going into the bay. Stone pebbles and large debris will be strained out and the drainage area cleaned on an annual basis. Although a green roof was suggested, it was not recommended to the City Council. The building will be made of decorative split block so that it looks similar to the building at the Water Filtration Plant. Mr. Maurer inquired as to the time frame for the construction and pathway. Mr. Patek stated there is a need to temporarily relocate the pathway during construction. Construction should begin in April or May 2010, but noted that it should be done in August 2010 so that when the school opens there will be no problems with the construction. ADVISORY PARK BOARD MINUTES PAGE 2 MARCH 8, 2010 Discussion ensued relative to the proposed landscaping and it was noted that a landscape plan would need to be approved by the City (Department of Community Development and Parks Department). Mr. Siiman inquired as to the amount of doors that would be placed on the building. Mr. Patek stated three (3) doors, to-wit: one on the north side garage area; none on the east side; one walk door on the west side; and a double walk door on the south side. Mr. Siiman expressed concern with safety with the school being so close to the proposed building. Mr. Patek stated that security cameras will be in place. Discussion ensued relative to the Menominee Park trail and Mr. Patek stated that the trail will be temporarily relocated closer to the lakeside. Mr. McHugh inquired if the building would contain restrooms. Mr. Patek stated no restrooms would be contained in the building. Chairman Gogolewski inquired as to how much rain the station could handle? 5 years? 10 years? Mr. Patek stated it is designed to handle over a 10-year storm. 2)Fast Club Organization Update Bill Miller, Board member of the Oshkosh Fast Club stated him and Mr. Maurer met recently and came up with some short term plans/solutions. Mr. Maurer stated he did not want to jump into something without proper planning. Both sites at Rainbow and Bauman Parks have been considered. The Fast Club will supply some field improvements including back stops and infield mix and they would be able to use field #4 at Menominee Park if rained out at other places. Chairman Gogolewski inquired if the land on Ryf Road was still being considered. Mr. McHugh stated the owners are not interested in selling at this time. Mr. Philipp stated that Bauman Park is in a residential area and has no restroom facilities. How would the Fast Club be able to utilize that area? Mr. Maurer stated in the short term, the younger aged group could utilize that area, but noted that it would require a new back stop. A determination would need to be made as to which group would have less parking issues. Chairman Gogolewski suggested that Bauman Park could possibly have two full sized diamonds and one small diamond for T-ball. Discussion ensued relative to utilizing Stevens Park for the Fast Club. There is not a lot of parking available at Stevens Park, but since it’s not heavily used, it could be a possibility for a practice field. ADVISORY PARK BOARD MINUTES PAGE 3 MARCH 8, 2010 3) Miller’s Bay Weeds Issue Update Mr. Sturm reported that staff is continuing to work with Onterra to complete the draft plan and within sixty (60) days, a determination will be made. He’s working on cost estimates for harvesting and also making a determination as to the historical cost of treating the weeds with chemicals. He will attempt to have cost tables at the next regularly scheduled meeting. While staff has discussed the option of waiting and seeing what happens in the bay, staff needs to be proactive. He noted that no treatments were used in 2009 and that complaints about the weeds were received in August/September 2009. He stated that all things are contingent upon the final plan from Onterra and after that report is received, staff will prepare an action plan for 2010. Discussion ensued relative to grant monies available for the weed control. Mr. Maurer stated that in 2008 a grant was issued for the City and monies from same were recently received. There was also a grant for the development of a management plan and the City is awaiting the funds from that grant. The next grant application cycle is in August/September and staff will apply for that grant which would be for 2011. 4)Ice Skating Rinks – City Parks Mr. Maurer stated that after the last Board meeting, staff received a petition (said petition on file at the City Parks office and made a part of these minutes) requesting an ice rink. Staff has plowed and groomed an area at Menominee Park for the short term and also placed benches by the rink for patron use. Staff will look at viable options to flooding and maintenance of rinks in the future. He noted that ice rinks are labor intensive and weather dependent. Mr. Wohler stated staff’s efforts are a good start. CITIZEN’S STATEMENTS There were no citizen’s statements. PARK DIRECTOR/STAFF REPORTS 1)General Parks Operations Update th Mr. Maurer announced that the State of the City is scheduled for next Monday, March 15. Staff will have booths with information about various divisions within the Parks system. He encouraged the Board to attend. Mr. Maurer stated that ads have been placed for the Park Operations Manager position. The deadline for applications is March 15 and noted that interviews most likely will occur in late March or early April. It is hoped st to have that position filled by May 1. 2)Landscape Operations Manager’s Report Mr. Sturm stated that fundraising efforts for the Taking Root Campaign are going well. He has sent out Requests for Proposals (RFPs) to various landscape nurseries to assist with the plan. He has received positive feedback and lots of volunteers for neighborhood groups. Not only does staff have to purchase the trees, but the trees need to be installed. There is a need for help with the plant stock as well as installation of plant material. ADVISORY PARK BOARD MINUTES PAGE 4 MARCH 8, 2010 3) Lakeshore Municipal Golf Course 2009 Annual Report rd Mr. Dobish reiterated the March 3 memorandum to the Board (said memorandum on file at the City Parks office and made a part of these minute). The bottom line is that the golf course got in 98-99% under expenses. There was an unforeseen expense due to a sewer back up project. October was a poor golfing month, but the golf course still did very well in 2009. Discussion ensued relative to the Statement of Revenues and Expenses for 2009 (said statement on file at the City Parks office and made a part of these minutes). Mr. Dobish stated there are plans for a storage shelter, but that needs approval in 2010. He also stated that green #5 needs to be improved and that is top priority. Mr. Duff inquired as to the berm on the left side of green #2. Mr. Dobish stated that the area has germinated well and noted that staff needs to erect a fence to keep golfers and walkers from going onto Rath Lane. ADJOURNMENT There being no other business, Motion by Wohler for adjournment; seconded by Siiman. Motion carried 8-0. The meeting adjourned at 6:53 PM. Respectfully submitted, Trish Wendorf Trish Wendorf Recording Secretary