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HomeMy WebLinkAboutMinutes MINUTES OF THE SEPTEMBER 2009 MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (The minutes of the Sept. 2009 museum board meeting were approved at the Oct. 1, 2009 meeting) The regular September meeting of the Oshkosh Public Museum board was held on Thursday, September 3, 2009 in the Lecture Room of the Museum. Board President Carol Fenrich called the meeting to order at 4:02 p.m. The roll was taken: Present: Ms. Drew Absent: Mr. Becker Mrs. Fenrich Mrs. Kujawa Mr. Haffeman (came in to the meeting at 4:04 p.m.) Mr. Metz Ms. Moldenhauer (came in to the meeting at 4:08 p.m.) Mr. Rego Mr. Winkler Also present: Museum Director Brad Larson, Assistant Director Michael Breza and Brenda Hauber recording the minutes. Ms. Drew was designated to fill the vacancy of Mrs. Kujawa. The minutes of the August 6, 2009 board meeting were read. Eugene Winkler moved that the minutes be approved. Rick Rego seconded the motion. There being no discussion, Mrs. Fenrich called for the roll call vote: In favor: Opposed: Drew None Fenrich Metz Rego Winkler The vote was unanimous in favor and the motion was passed. The minutes of the August 6, 2009 museum board meeting were approved. The September 2009 bill listing was presented. Rick Rego moved that the bill listing be approved for payment. Ron Metz seconded the motion. A short discussion followed. During the discussion Mr. Haffeman came into the meeting and was designated to fill the vacancy of Mr. Becker. At the conclusion, Mrs. Fenrich called for the roll call vote which went as follows: In favor: Opposed: Drew None Fenrich Haffeman Metz Rego Winkler The roll call vote was unanimous in favor and the motion was passed. The September 2009 bill listing was approved for payment. The next item on the agenda was the review and vote upon the acceptance of the Exhibition Policy. Eugene Winkler pointed out a grammatical correction on page 3 and then moved that the policy be adopted. Diana Drew seconded the motion. The board had discussed the policy at the August meeting so there was no discussion. The roll call vote was called for: In favor: Opposed: Drew None Fenrich Haffeman Metz Rego Winkler The vote was unanimous in favor and the motion was passed. The Exhibition Policy was adopted. The next item on the agenda was the allocation of the second partial payment ($21,600) of the Elizabeth Rasmussen estate. Mr. Larson recommended that this distribution be placed in the Exhibition Fund. Two projects are in need of funding: development of the Jan Brett traveling exhibit and the installation of the Oshkosh Brewing Co. emblem. Eugene Winkler moved that the distribution from the Elizabeth Rasmussen bequest be placed in the Exhibition Fund. Rick Rego seconded the motion. During the discussion Janet Moldenhauer came into the meeting. At the conclusion of the discussion, Mrs. Fenrich called for the roll call vote which went as follows: In favor: Opposed: Drew None Fenrich Haffeman Metz Moldenhauer Rego Winkler The roll call vote was unanimous in favor and the motion was passed. The second partial distribution from the Elizabeth Rasmussen estate would be placed in the Exhibition Fund. Mrs. Fenrich then asked Mr. Larson to present his Director’s Report. He began by reporting that the museum is falling short of the original revenue projection of $143,000 for 2009. Even with freezing all but vital expenditures, the budget will still fall about $20,000 short of the original projection. Added to that shortfall will be a sizeable payout to Don Oberweiser when he retires in December. Mr. Larson explained that the museum would typically leave the position vacant to make up some of that expense. However, the museum cannot afford to be without a graphic artist and he had already met with Personnel to begin the recruitment process. Mr. Larson noted that a copy of the proposed 2010 operating budget was in each board member’s packet. If the budget changes prior to presentation to the Council in October, new copies will be sent to the board. For 2010 he explained that the admission revenue projection had been lowered, but that a modest revenue projection for the rental fees from the Jan Brett exhibit had been added. The Oshkosh Brewing Co. emblem project is moving forward. The stainless steel framework was installed with the assistance of the City Electrical Division and the footings were poured this morning. The masons should begin the actual placing of the emblem in the frame next week if the weather permits. The final step will be placing an acrylic cover over the emblem. In conclusion, Mr. Larson said he would be out of the office from September 10 through th the 18. Mr. Breza will be available to handle any questions or concerns. Under the President’s Report, Mrs. Fenrich then began a discussion of possible sustainable fundraising projects that could be undertaken by the museum, hopefully an event the museum could initiate annually. Ms. Drew said she and Mrs. Kujawa attended a presentation in Winneconne and gave Mr. Larson the contact information and a copy of the PowerPoint presentation. Discussion continued about other community fundraising events. Mrs. Fenrich said she was going to contact Eileen Connolly-Keesler at the Oshkosh Area Community Foundation about future large scale events for the city. With no further discussion or business before the board, Ron Metz moved that the meeting adjourn. Eugene Winkler seconded the motion. The voice vote went as follows: In favor: Opposed: Drew None Fenrich Haffeman Metz Moldenhauer Rego Winkler The vote was unanimous in favor and the motion to adjourn was passed. The meeting adjourned at 4:47 p.m.