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HomeMy WebLinkAboutMinutes MINUTES OF THE MARCH MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD The minutes of the March 4, 2010 meeting were approved at the April 1, 2010 board meeting. The regular March meeting of the Oshkosh Public Museum Board was held on Thursday, March 4, 2010 in the Lecture Room of the Museum. President Carol Fenrich called the meeting to order at 4:00 p.m. The roll was taken: Present: Absent: Mr. Becker Mrs. Kujawa Ms. Drew Mr. Metz Mrs. Fenrich Mr. Haffeman Ms. Moldenhauer (came in at 4:06 p.m.) Mr. Rego Mr. Winkler Also in attendance: Museum Director Brad Larson, Assistant Director Michael Breza, Leadership Oshkosh representative Steve Vickman, and Brenda Hauber recording the minutes. Ms. Drew was designated to fill the vacancy of Mrs. Kujawa, and Mr. Haffeman to fill the vacancy of Mr. Metz. The minutes of the February 4, 2010 board meeting were read. Rick Rego moved that the minutes be approved and Gene Winkler seconded the motion. There being no discussion, Mrs. Fenrich called for the roll call vote which went as follows: In favor: Against: Mr. Becker None Ms. Drew Mrs. Fenrich Mr. Haffeman Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was carried. The minutes of the February 4, 2010 Museum Board meeting were approved. The next item on the agenda was the discussion and vote on the March 2010 bill listing. Gene Winkler moved and Diana Drew seconded the motion to approve the bills for payment. After a brief discussion, Mrs. Fenrich called for the roll call vote: In favor: Against: Mr. Becker None Ms. Drew Mrs. Fenrich Mr. Haffeman Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The March 2010 bill listing was approved for payment. Mrs. Fenrich then asked Mr. Larson to discuss the purchase of “eTapestry.” He began by saying that the museum must update the way it maintains records of donors and members and must implement the means to accept on-line contributions, purchases and member renewals. We will need this capability prior to beginning any major fundraising campaign. He noted the pluses and minuses of the two primary programs that were explored. Mr. Larson explained that with eTapestry being web-based the need to purchase software was not necessary. During this discussion, Janet Moldenhauer came into the meeting. He also said that additional features can be added as we need them. He went to explain the two payment options and recommended that the board approve the one which has a higher initial cost, but the annual fee is much less (Virtual). He then suggested that the Orville Sherman fund be used for the initial purchase and then the annual fee would be taken from the Membership Fund. Gene Winkler moved and Gary Haffeman seconded that the museum purchase eTapestry through the Virtual payment option with funds fro the Orville Sherman bequest. After continuing the discussion briefly, Mrs. Fenrich called for the roll call vote: In favor: Against: Mr. Becker None Ms. Drew Mrs. Fenrich Mr. Haffeman Ms. Moldenhauer Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The Board approved the purchase of eTapestry through the Virtual pricing option with the Orville Sherman bequest and the annual fees through the Membership Fund. Mr. Larson then explained the next item on the agenda: use of the Collection Fund earnings to conserve 4 items for a total of $16,470. He noted that the treatment proposals were in the board packets. He explained that three of the items date to the th 19 century and the hunting pouch is Pennsylvania Dutch. The hunting pouch would fit into the deer hunting exhibit and the military items would be included in the war/sacrifice area of the new exhibit plan. Gene Winkler moved that the board approve the conservation of the 4 items with earnings from the Collection Fund. Carol Fenrich seconded the motion. With no further discussion, Mrs. Fenrich called for the roll call vote: In favor: Against: Mr. Becker None Ms. Drew Mrs. Fenrich Mr. Haffeman Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor. The motion to approve the expenditure of $16,470 from the Collection Fund earnings to have four items conserved was approved. Mr. Larson said that the draft of the Free Admission Policy was in each board member’s packet. There being no discussion since this had been discussed at the previous meeting, Gene Winkler moved to adopt the Free Admission Policy as presented. Diana Drew seconded the motion. Mrs. Fenrich then called for the roll call vote: In favor: Against: Mr. Becker None Ms. Drew Mrs. Fenrich Mr. Haffeman Ms. Moldenhauer Mr. Rego Mr. Winkler With the unanimous vote in favor, the motion was passed. The Free Admission Policy was approved. Mr. Larson then explained that for some time, it had been discussed that with many people in the area on Memorial Day for the procession, that the Museum should be open for a time on that day. This is especially true this year, because the photograph exhibit of Vietnam War veterans will have just opened. Carol Fenrich moved that the museum be open for a while on Memorial Day, the exact time to be determined during the discussion. Rick Rego seconded the motion. The discussion followed with the board members agreeing on opening between 10 a.m. and 1 p.m. After the hours were determined, Mrs. Fenrich called for the roll call vote. In favor: Against: Mr. Becker None Ms. Drew Mrs. Fenrich Mr. Haffeman Ms. Moldenhauer Mr. Rego Mr. Winkler The roll call vote was unanimous in favor. The board approved the motion that the museum be open from 10 a.m. to 1 p.m. on Memorial Day. Mr. Larson noted that a few staff members had volunteered to work that day. Mrs. Fenrich then asked Mr. Larson to present his Director’s Report. He began with the report on the 2010 Capital Improvement Projects. The first one to be tackled is the replacement of the accessibility lift. He said that he had been in contact with Otis Elevator and while they do not make these, they offered to assist the museum in ascertaining our needs, specifications, and locating sources for this. Hopefully, we will have the necessary proposals in time for the April 1 board meeting. He continued by discussing the next major project: the Sawyer Home porch roof. He said he would be in touch with Terry Laib now that the weather has warmed up so Mr. Laib can examine the porch roof. Mr. Larson then reported that the summer exhibit for this year will be Sherlock Holmes and the Clocktower Mystery. This will be a new experience for our visitors instead of an exhibit with objects and labels. This exhibit has traveled for 10 years and an actor accompanies it. Our responsibility as far as the actor is concerned is locating him a place to stay during the three months that the exhibit will be here. Mr. Larson asked the board members if they know or hear of an apartment available during the summer months to please get in touch with him. The company (Wonderworks Exhibits Company) that owns the exhibit will provide $500 per month for the actor’s lodging, and if the expenses go over that amount it is the museum’s responsibility to cover them. As the final item on the Director’s Report, Mr. Larson said that in the near future he would be bringing several policies before the board: guidelines for use of the interior of the museum for photography, and the CMP (Collections Management Policy) needs updating. With no further business before the board, Gene Winkler moved that the meeting adjourn. Gary Haffeman seconded the motion. Mrs. Fenrich called for the voice vote which went as follows: In favor: Against: Mr. Becker None Ms. Drew Mrs. Fenrich Mr. Haffeman Ms. Moldenhauer Mr. Rego Mr. Winkler With the vote unanimous in favor the motion was passed. The adjourned at 4:42 p.m.