HomeMy WebLinkAbout10-89MARCH 23, 2010 10 -89 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO BROOKS TRACTOR INC. FOR INDUSTRIAL
EXCAVATOR FOR STREET DIVISION ($84,152.24)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for one (1)
industrial excavator for Street Division; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
BROOKS TRACTOR INC.
1031 Lawrence Drive
PO Box 5037
DePere, WI 54115
Net bid with Trade — John Deere 75D $84,152.24
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323 - 0430 - 7204 -06008 -- Equipment Fund - Machinery & Equipment
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, 54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon Urben, General Services Director
DATE: March 11, 2010
RE: Street Division Industrial Excavator
BACKGROUND
The Street Division needs to replace their 1999 Komatsu excavator. This excavator has logged
over 3,100 hours and has been used year -round for digging associated with storm and sewer
repairs. Unfortunately this excavator will require repairs to its turntable that may cost more than
its trade -in value. A new excavator will come with warranty coverage and thus will have less
maintenance costs. In addition, a new excavator will also be more fuel efficient. The Council
approved and allocated $165,000 for a replacement excavator in the 2010 CIP.
ANALYSIS
Working in conjunction with the Street Division, Purchasing reviewed and prepared proposals
seeking vendors for this excavator. Bid requests were sent to vendors who have received
invitations to bids in previous years. In addition the bids were advertised in the local paper and
posted online on NovusVendor. Bids were received on February 25, 2010. The bid tab is
attached. Working with the Street Division, Purchasing reviewed the bids and concluded the bid
from Brooks Tractor Inc. was the sole bid that met the bid specifications.
FISCAL IMPACT
After trade -in this excavator will have a fiscal impact of $84,152.24. This item was budgeted in
the 2010 CIP major equipment replacement at $165,000. Funding for this item would be charged
to the Street Division CIP account: 323 - 0430 - 7204 - 06008.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Brooks Tractor Inc. for
$84,152.24.
Respccti'ully Submitted, Approved:
Jon U rben City Manager
General Services Director
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