HomeMy WebLinkAbout10-45FEBRUARY 9, 2010 10 -45 RESOLUTION
(CARRIED 5 -1 LOST LAID OER WITHDRAWN )
PURPOSE: APPROVE BUDGET ADJUSTMENT IN THE AMOUNT OF
$38,860.72 TO FUND COMPUTER WORKSTATIONS
NEEDED FOR ADDITIONAL STAFFING IN CONJUNCTION
WITH THE EXPANDED STREET /UTILITY CONSTRUCTION
PROGRAM
INITIATED BY: CITY ADMINISTRATION
WHEREAS, on November 24, 2009, the Oshkosh Common Council approved a
capital improvements budget which includes an expanded street /utility construction
plan; and
WHEREAS, on November 24, 2009, the Oshkosh Common Council approved an
operating budget which includes three additional employees to work on the expanded
street /utility construction plan; and
WHEREAS, since that time, it was determined that existing workstations are not
adequate to accommodate the additional employees; and
WHEREAS, the total estimated costs associated with said computer workstations
totals $38,860.72; and
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that:
1. The 2010 Water Utility Budget (Account #541 - 1810 - 1792 - 00000) be
increased by the amount of $9,715.18.
2. The 2010 Sewer Utility Budget (Account #551 - 1910 - 1792 - 00000) be
increased by the amount of $9,715.18.
3. The 2010 Storm Water Utility Budget (Account #561- 2010 -1792-
00000) be increased by the amount of $19,430.36.
BE IT FURTHER RESOLVED that said funds for this purchase come from Utility
Reserves.
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ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works
DATE: February 4, 2010
RE: Approve budget adjustment in the amount of $38,860.72 to fund computer workstations
needed for additional staffing in conjunction with the expanded street/utility construction
program
BACKGROUND
The Common Council desired to have a more aggressive street improvement program in the City's
Capital Improvement Program. As a result, approximately, 4.3 miles of local streets are proposed to have
the utilities replaced and pavement reconstructed with concrete this year. This significant increase
resulted in additional staff requirements to complete the work. The staff are being funded through the
Storm, Sanitary Sewer and Water Utilities.
ANALYSIS
The increased work load has required more staff to use the Computer Aided Design (CAD) software.
Currently the City has 10 total licenses of CAD and 14 people attempting to use the software. The
additional staff will create even greater demands. Engineering recently updated the version of CAD
software we are using to design the projects. The new software requires computers with a larger memory
and faster processor to function correctly. Several of the existing computers in the office are not capable
of being upgraded to support the software. The proposed solution to allow for adequate software and
computers is to purchase 4 CAD licenses and 4 computer work stations with Microsoft Office software.
FISCAL IMPACT
The proposed computers and software are proposed to be purchased with utility reserve funds. The
utilities computer resources in the Engineering Division are not currently adequate for the number of
employees. The resulting cost to each utility is $19,430.36 to Storm, $9,715.18 to Sanitary and $9,715.18
to Water.
RECOMMENDATIONS
recommend approval to purchase additional computer work stations and software.
Respectfully Submitted, Approved:
Steven M. Gohde
Asst. Director of Public Works
City Manager
(:\Engineering \Correspondence \Steve Gohde \council memos \work stationss and CAD.doc