HomeMy WebLinkAbout10-17JANUARY 26, 2010 10 -17 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVAL OF REVISED AGREEMENT WITH WISCONSIN
DEPARTMENT OF TRANSPORTATION FOR UTILITY
RELOCATION REQUIRED FOR RECONSTRUCTION OF
US HWY 41: 20TH AVENUE (Total Cost: $289,002.50 — City
Share: $28,900.25)
INITIATED BY: PUBLIC WORKS DEPARTMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached
Revised Agreement with Wisconsin Department of Transportation for utility relocation
required for reconstruction of US Hwy 41 with a cost to the City of Oshkosh of $28,900.25
is hereby approved and the proper City officials are hereby authorized to execute and
deliver the agreement in substantially the same form as attached hereto, any changes in
the execution copy being deemed approved by their respective signatures, and said City
officials are authorized and directed to take those steps necessary to implement the terms
and conditions of the Agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Account No. 541 - 1841 - 1799 -00000 Water Utility Construction Work in Progress
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Oil-IKOf H A
ON THE WATER MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works
DATE: January 21, 2010
RE: Approve of Revised Agreement with Wisconsin Department of Transportation for Utility
Relocations Required for Reconstruction of US Highway 41: 20 Avenue
BACKGROUND
The Wisconsin Department of Transportation (DOT) is planning to reconstruct USH 41 from State
Highway 26 to Breezewood Lane in Neenah beginning in 2009. USH 41 has reached its capacity and
will be expanded to meet the public needs and improve safety. The construction addressed in this
agreement covers relocation of sanitary sewer on Koeller Street between Menard Dr. and Osborn Ave.
and to relocate the water main crossing USH 41 just south of 20 Avenue. The revision is required to
cover the additional costs to install a new water main crossing through rock. The City previously awarded
a contract to complete the work, however, due to the rock the encountered the costs would have required
a significant change order. It was determined the project would need to be re -bid to ensure competitive
prices were received.
ANALYSIS
The DOT will be replacing the 20 Avenue Bridge over USH 41 as part of the overall USH 41 project.
The new bridge conflicts with the existing City water main. The agreement allows for the City to be
reimbursed for 90% of the cost to relocate these existing utilities. The City will pay betterment charges to
increase the size of the water main. The 20` Ave. Bridge project has received ARRA funding and the
schedule has been accelerated to begin in early 2010. The estimated cost increase is $92,000.
FISCAL IMPACT
This work was not included in the Capital Improvement Program (CIP) Budget. The total agreement
amount is $289,002.50. The DOT will reimburse the City $260,102.25. The cost to the City for items will
be approximately $2,500 for the sanitary sewer and $26,400 for the water main. The agreement covers
items that are eligible for cost sharing. The City will pay an estimated additional cost of approximately
$20,000 for betterment to the water main. Funding may be available in leftover bond funds in the CIP or
may need to come from the Utility Operating funds; adequate funds are available in operations. Due to
the accelerated schedule this project needs to begin construction as soon as possible.
RECOMMENDATIONS
I recommend approval of the Utility Agreement Change Order No. 1.
Respectfully Submitted, Approved:
Steven M. Gohde Mark A. Rohloff
Asst. Director of Public Works City Manager
I:1 Engineering \Correspondencc\Steve Gohd6council memos120th and Koellendoc
UTILITY AGREEMENT CHANGE ORDER NO. 1
DT1731 11/2005 s.84.09(1) Wis. Stats.
Wisconsin Department of Transportation
Utility Project ID Number
County
Parcel Number /UA Number
1120 -10-45
WINNEBAGO
UA 300
Road Name
Highway
STH 26- BREEZEWOOD LANE, STH 26 - STH 21
USH 41
Utility Name
CITY OF OSHKOSH - WATER (CTH K - ONLY)
The agreement in effect between the above -named Utility and the Wisconsin Department of Transportation for the performance of certain work on the
above project shall be changed in the following particulars. The acceptance of this order by the Utility and its approval by the Wisconsin Department of
Transportation shall constitute a mutual agreement as a part of the original agreement binding upon both parties in the same manner as though the
essence of the order had originally been in the agreement.
Reason for Change Order:
THE CHANGE ORDER WILL COVER THE INCREASED CONSTRUCTION COSTS FOR THE ROCK THAT WAS
ENCOUNTERED AT THE BEGINNING OF CONSTRUCTION. THE STATE'S PORTION OF THE TOTAL REVISED
AGREEMENT AMOUNT IS $260,102.25. THE ORIGINAL AMOUNT FOR THE STATE'S PORTION WAS $177,302.25.
Change to Current Agreement
ITEM INCREASE /DECREASE COST
(Explain what quantities changed or were added /deleted)
REVISE DE T T CTH K.UE TO ENCOUNTERED ROCK IN I TE 92,000.00
Net Increase /Decrease in Agreement $ 92,000.00
Total Revised Agreement Amount $ 289,002.50
(Authorized Agent for Utility) (Date)
(Regional Utility Coordinator) (Date)
(Division Administrator) (Date)