HomeMy WebLinkAbout09-471DECEMBER 22, 2009 09 -471 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: WAIVE BIDS & AUTHORIZE PURCHASE OF WATER METERS
AND TRANSMITTERS FROM HD SUPPLY WATERWORKS FOR
2010 FOR THE WATER UTILITY DIVISION ($537,916.80)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Water Utility Division is now upgrading to a Sensus water meter
reading system which requires the annual purchase of Sensus water meters and
transmitters until all equipment is installed system -wide; and
WHEREAS, the department is standardizing to the Sensus water meter system;
and
WHEREAS, HD Supply Waterworks is a supplierforthe standardized Sensuswater
meters and transmitters and it is therefore necessary to waive bids pursuant to section 12-
10(D) of the Oshkosh Municipal Code.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed to waive bids and
to purchase water meters from:
HD Supply Waterworks
New Berlin, WI 53151
Total: $537,916.80
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 541-1810-1502-00000 — Water Utility — Meter Inventory
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin City Of Oshkosh
OfHKQIH
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Director
DATE: December 10, 2009
RE: Waive bids for purchase of 2010 Water Meters & Transmitters
BACKGROUND
On September 13, 2006 the Common Council approved waiving bids for a new Sensus water
meter reading system utilizing wireless technology. This approval also included the annual
purchase of Sensus water meters /transmitters over the next 7 -8 years until all equipment is
installed system - wide. Currently the project is approximately 37% complete. Each year the
Water Utility Division and Purchasing reviews prices for the upcoming year's water
meter /transmitter order and submits a recommendation for purchase.
ANALYSIS
The attached memo from the supplier indicates the transmitters have not increased in price since
the city moved to the Sensus system. The supplier notes that there will be a 3% increase in the
meter prices from 2009. Also attached is the monthly order schedule for 2010.
FISCAL IMPACT
The 3% increase in meter prices for 2010 will result in an increase of $6,933.21 over 2009 costs.
The total fiscal impact of the 2010 meter and transmitter purchases will be $537,916.80. The
meters will be purchased monthly out of the Water Utility -Meter Inventory account: 541 -1810-
1502- 00000.
RECOMMENDATION
The Water Utility Division and Purchasing reviewed the Sensus supplier pricing and recommend
that the Common Council waive bids (pursuant to Section 12 -10(D) of the Oshkosh Municipal
Code using standardization as the overriding consideration) and authorize the 2010 purchase of
Sensus water meters /transmitters from HD Supply Waterworks, New Berlin, WI 53151 in the
amount of $537,916.80.
Respectfully Submitted,
Jon G. Urben
General Services Director
Approved:
Mark A. Rohloff
City Manager
CJ
December 12, 2009
Jack Reichenberger
Water Superintendent
Oshkosh, Wis
Dear Jack,
The following are your prices for 2010. We are very pleased to have held the increase to
3% on the 5/8 ", 3 /4 ", 1 ", 11/2" and 2" meters. There is no increase on the transmitters.
This seems to be a very fair increase when you consider that the PPI for this past year
was much more than 3%.
Sensus SRII, SR OMNI and 51OF Meter Proposal ZOO '7;'" G6
Quantity
Description
Unit
X6'5 z/0
Any
5/8" SRII Meters
$ 67.36
8-1. 7<
Any
3 /4" SRII Meters 71/2"
$ 84.20
Any
1" SRII Meters
$ 113.30
/10. 0
Any
11/2" SR meter
$ 352.57
# 3q7-. 00
Any
2" SR meter
$ 498.96
Xqq ° 0
Any
Model 51 OF Single Port Transmitter
$ 99.75
f 99. ?S
Sincerely, Kevin
METER ORDER FOR 2010
Inventory # MTR2126 — 1380 5/8" Sensus SRI I Meters at $67.36 ea. = $92,956.80
115 ea. in January, February, March, April, May, June, July, August, September, October,
November, December
Inventory # MTR2135 — 1380 Sensus Single Port Transmitters at $99.75 ea. = $137,655.00
115 ea. in January, February, March, April, May, June, July, August, September, October,
November, December
Inventory # MTR2125 — 1560 3 /4 " Sensus SRI Meters at $84.20 ea. = $131,352.00
130 ea. in January, February, March, April, May, June, July, August, September, October,
November, December
Inventory # MTR2135 —1560 Sensus Single Port Transmitters at $99.75 ea. = $155,610.00
130 ea. in January, February, March, April, May, June, July, August, September, October,
November, December
Inventory # MTR2127 — 60 1" SRI I Sensus SRI I Meters at $113.30 ea. = $6,798.00
30 in May — 30 in August
Inventory # MTR2135 — 60 Sensus Single Port Transmitters at $99.75 ea. = $5,985.00
30 in May — 30 in August
Inventory # MTR2136 - 60 Sensus Dual Port Transmitters at $126.00 ea. = $7,560.00
30 in April — 30 in August
TOTAL $537,916.80