HomeMy WebLinkAbout09-453Council Proposed Budget and CIP Amendments
November 24 2009 Council Meeting
Section One — Operating Budget Items
1. Proposed Budget Amendment #1 (Council Member Palmeri) — Add $34,300
to the Library Budget for Materials (Account Number 239- 1060 - 6575- 00000):
Motion to add up to one penny to the tax rate to restore some of the materials
that have been cut out of the budget. Please see Budget Workshop #3 Update
Memo — Staff recommends increasing tax rate slightly ($0.004) to accommodate
this request.
2. Proposed Budget Amendment #2 (Council Member King) — Update the
Parks Budget to add $4,000 for Stone /Gravel /Concrete /Asphalt (Account
Number 100 -0610- 6565- 00000): Motion to add $4,000 to the Parks Budget for
Stone /Gravel /Concrete /Asphalt to restore some of the funds cut earlier in the
process. Please see Budget Workshop #3 Update Memo — Staff recommends
no action at this time.
3. Proposed Budget Amendment #3 (Council Member Poeschl) — Add an
Obiective to the Planning Budget to make Sustainability a priority in 2010 -
Motion to add a Sustainability Objective to the Planning Budget for 2010 to make
sure sustainability is a priority in 2010. No additional funds are recommended,
rather it is being requested that Sustainability be given a high priority in 2010.
Section Two — Capital Improvement Program Item
1. Proposed CIP Amendment #1 (Mayor Esslinger) — Add Project #9 to the
Sidewalks Section of the 2010 CIP: Motion to add a sidewalk project (Venture
Drive) to the 2010 CIP in the amount of $10,500 ($9,000 of Assessments, and
$1,500 of City Responsibility).
NOVEMBER 24, 2009 09 -453 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER
AS AMENDED
PURPOSE: ADOPT 2010 CITY BUDGET
INITIATED BY: CITY ADMINISTRATION
WITHDRAWN )
WHEREAS, in accordance with the statutes of the State of Wisconsin and the
ordinances of the City of Oshkosh, the City Manager has prepared, submitted and
recommended a budget for said city for the year 2010 wherein is listed all anticipated
revenues for the year 2010 together with expenditures for said year for all departments,
which budget has been filed with the Common Council and the City Clerk of said city in
accordance with law, and a summary of such budget and notice of the places such
budget, in detail, is available for public inspection, a notice of the time and place for
holding a public hearing thereon having been duly published and in pursuance thereof,
a public hearing was held in the Council Chambers in the City Hall in the City of
Oshkosh, Wisconsin at 6:00 p.m. on November 10, 2009.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh as follows:
1. That the said proposed budget be and the same is hereby approved and
adopted as the official budget, for the City of Oshkosh, Wisconsin and its various
departments, for the year 2010 with the following exceptions:
REVENUES FROM TO PAGE
Interest Income 750,000 751,000 7
EXPENDITURES
Recycling Fund — Machinery and Equipment * 112,600 182,600 177
Cemetery Fund — Mapping / Management
Software *
0 15,000 194
Library — Net Levy Required
Revenues Other Than General
Fund Property Tax
2,426,500 2 , ^ � � ,800 273
2,492,500
36,976,200 36,977,200 1
And, such changes in the tax rates of said budget so as to effectuate the above
changes.
* Does not affect tax rate
NOVEMBER 24, 2009 09 -453 RESOLUTION
CONT'D
2. That the proper city officials shall forthwith prepare a resolution to provide for
the collection of the sums required by said budget as modified, providing for the levying
of a tax upon the 2009 assessment roll of the City of Oshkosh.
3. That Section 12 -2 of the Oshkosh Municipal Code pertaining to Fiscal
Regulations and the Budget System is hereby incorporated by reference as a part of
this resolution and said budget.
Bold & Italics Indicate Amendment
City of Oshkosh
Finance Department
215 Church Ave., PO Box 1130 Peggy A. Steeno
—0 Oshkosh, WI 54903 -1130 Director
01HKOfH (920) 236 -5005 (920) 236 -5039 FAX
ON THE WATER
DATE: November 19, 2009
TO: Mark Rohloff, City Manager
FROM: Peggy Steeno, Director of Finance V
RE: Follow -Ups — Budget Workshop #3
As a follow -up to the last Council Workshop, on November 17 this memo, along with
the accompanying attachments, is in response to the questions and requests for
information from the Council. Below are the details of each question, and the
corresponding response:
o Library Budget — Add Funds for Materials
Council requested that the Materials Line in the 2010 Budget be increased to
restore some of the funding that has been lost over time. The request
authorized up to one additional penny to the tax rate so that an additional
$34,250 (the equivalent of one penny) could be added to the Materials Line
Item — Due to a change in the final tax rate, due to the final numbers coming in
from the State, the tax rate decreased by just over one -half of a cent. Therefore,
the rate needs to be increased an additional one -half of a cent to accommodate
this request. The tax rate of $8.386 as shown in the draft Budget needs to be
increased to $8.390 in order to add $34,250 to the Library Budget. Please see the
`Budget and CIP Amendments' sheet (ATTACHMENT #1) for the details on this
requested change.
o Sustainability - Priority for 2010
Council requested that staff add make sustainability a priority in 2010 — A
new objective has been added to the Community Development / Planning Budget
for sustainability as illustrated in ATTACHMENT #2.
o Capital Improvement Plan — Trees in All Years of the Plan
Council inquired as to why the Tree Program that we are initiating in the 2010
CIP is only in the year 2010, and not carried over to 2011— 2014. — This was
an oversight, and we will add that item in each of the 4 remaining years of the
current plan. Please note that this will not require a CIP amendment as the
Council officially approves only the first year of the plan.
o Rules for Petitioning Streets to be Repaired, Improved or Reconstruct
Council requested that we make the rules and the associated paperwork to
complete the requests available on the City's website. — This information will
be placed under the Public Works area of the website in the very near future.
o Parks Budget — Details of Account Lines and Possibility of Adding $4, 000 to the
2090 Budget
Council inquired as to why the amounts in account numbers 6565 & 6589, in
the Parks Budget, have been decreased as well as what these line items are
for. — These line items are used for numerous items including: playground and
park materials, benches, signs, repair parts, paint, lumber, paper products, and
misc. repairs to Parks roads and trails. Please note that the overall 2010 Parks
Budget is $1,490,600, which is higher than it has been going back at least three
years. And, due to the currently vacant positions (Director and Operations
Manager), and the fact that the costs for these positions will not be as high in 2010
as budgeted, there are additional funds available in these line items if there is a
need in 2010. In addition, in the Parks Budgets, the same items do not always get
allocated the same way from year to year which could be contributing to the
fluctuations. My recommendation is to keep that budget in tact as presented in the
draft, and I will work with the new Parks Director to gain some consistency
throughout all Parks Budgets. I did include the amendment, on the 'Budget and
CIP Amendments' sheet (ATTACHMENT #1) as Council requested in the event
that they do not agree with this position.
o Special Assessments Policies — Other Communities
Council inquired as to how our special assessments policy compares to
those of other cities. — I am in the process of gathering policies from other
communities, and will forward these to the Council through the weekly newsletter
as soon as they are available.
o Add Venture Drive Sidewalk Project to the CIP
Council requested an amendment to the CIP to include a sidewalk project on
Venture Drive. — Please see the attached, revised page (ATTACHMENT #3) of
the 2010 CIP. This is the Sidewalks Page that includes this project. Please see
the 'Budget and CIP Amendments' sheet (ATTACHMENT #1) for the formal
amendment that the Council will need to act on to implement this change.
o 2010 Community Development Block Grant Program Action Plan
Council inquired about the continuation of the Consortium with the County,
United Way, and Foundation due to not seeing this line item in the plan. —
The funding for this item is included in Section III, Public Services. The $98,000
listed for 'General Public Services' is entirely for this program. The final CIP will be
changed to more specifically identify this program.
o Consultinq Costs
Council inquired about the consulting type costs that are included in the
Budget. — Please see the attached sheet (ATTACHMENT #4) illustrating the
significant items in this category.
Please let me know if you have questions or need additional information regarding the
above information. Otherwise, I will be available to provide additional details to you
and the Council as we wrap up the 2010 budget process.
ATTACHMENT #1
Council Proposed Budget and CIP Amendments
November 24 th , 2009 Council Meeting
Section One - Operating Budget Items
Proposed Budget Amendment #1 (Council Member Palmeri) — Add $34,300
to the Library Budget for Materials (Account Number 239 - 1060 - 6575 - 00000):
Motion to add up to one penny to the tax rate to restore some of the materials
that have been cut out of the budget. Please see Budget Workshop #3 Update
Memo — Staff recommends increasing tax rate slightly ($0.004) to accommodate
this request.
2. Proposed Budget Amendment #2 (Council Member King) — Update the
Parks Budget to add $4,000 for Stone /Gravel /Concrete /Asphalt (Account
Number 100 -0610- 6565- 00000): Motion to add $4,000 to the Parks Budget for
Stone /Gravel /Concrete /Asphalt to restore some of the funds cut earlier in the
process. Please see Budget Workshop #3 Update Memo — Staff recommends
no action at this time.
3. Proposed Budqet Amendment #3 (Council Member Poesch /) — Add an
Objective to the Planning Budqet to make Sustainability a priority in 2010 -
Motion to add a Sustainability Objective to the Planning Budget for 2010 to make
sure sustainability is a priority in 2010. No additional funds are recommended,
rather it is being requested that Sustainability be given a high priority in 2010.
Section Two — Capital Improvement Program Item
1. Proposed CIP Amendment #1 (Mayor Esslingen) — Add Proiect #9 to the
Sidewalks Section of the 2010 CIP: Motion to add a sidewalk project (Venture
Drive) to the 2010 CIP in the amount of $10,500 ($9,000 of Assessments, and
$1,500 of City Responsibility).
ATTACHMENT #2
ACCOUNT: 100- 0740 - XXXX -XXXXX
FUND: GENERAL
FUNCTION: PLANNING SERVICES
DEPARTMENT: COMMUNITY DEVELOPMENT
PROGRAM DESCRIPTION:
The Planning Services Division is responsible for a variety of planning and development related
activities, including: implementation of City's Comprehensive Plan; preparation of special
Comprehensive Plan elements and reports; administration and enforcement of land use control
ordinances and regulations such as Zoning Ordinance, Subdivision Regulations, Floodplain and
Shoreland Provisions; Sewer Service Area planning; economic development; Central City
revitalization and redevelopment; housing programming; geographic information system mapping;
community development related grants solicitation and administration; historic preservation; and
support to seven citizen boards /commissions.
PRODUCTS & SERVICES:
➢ Responding to inquiries from public, builders, developers on land use matters
➢ Enforcement of land use control ordinances, including preparation of correction notices, follow
up review and issuance of citations in securing compliance with regulations
➢ Administration of Industrial Park Covenants
➢ Processing requests to Plan Commission and Board of Appeals on land use matters, and
notification to adjoining property owners, preparation of staff reports and agenda materials
➢ Preparation of documentation and materials for Council review on land use matters, and
preparation of Council Resolutions /Ordinances
➢ Work with planning consultant on preparation of materials associated with special
Comprehensive Plan elements
➢ Attendance at Council meetings and other City board /commission meetings
➢ Attendance at CHAMCO and OCDC meetings, and participation in working committees
➢ Participation in meetings of East Central Wisconsin Regional Planning Commission regarding
Sewer Service Area planning and transportation planning
➢ Preparation of GIS maps for public, for other departments and for meetings by Council, Boards
and Commissions
➢ Preparation of Community Development Block Grant Action Plan and other associated
documents /drawdown requests and administration of CDBG projects /programs
➢ Preparation of Tax Incremental District Plans and implementation/coordination of TIF project
activities
➢ Preparation of Redevelopment Project Area Plans and implementation of acquisition, relocation
and demolition activities
➢ Administration of 4 Community Development Department Divisions by Director of Community
Development
➢ Work with homeowners interested in participating in the Housing Rehabilitation Loan Program
ATTACHMENT #2
➢ Work with landlords interested in participating in the Rental Rehabilitation Program
➢ Coordination of Economic Development agencies
➢ Submittal of grant applications and administration of grants received for community
development related activities
RECENT SIGNIFICANT ACCOMPLISHMENTS:
➢ Housing Rehabilitation Program
• Received 50 applications
• 13 new projects in regular program
• 4 first time buyer down payment assistance loans and rehabs with 2 buyer rehabs underway
➢ One Near East rental rehab project approved and completed
➢ Revised Downtown Overlay Ordinance adopted
➢ Developed and implemented a new Site Plan Review process and Site Plan Review Committee
with Planning Services as the central point of contact
➢ Commenced process to update the Bicycle Circulation Plan
➢ Commenced work on Community Sustainability Plan
➢ One Comprehensive Plan text amendment adopted
➢ Plan approval for construction of 4 new structures in the Marion Road Redevelopment Area
➢ Construction and completion of 3 of four apartment buildings on the former Miles Kimball
block in the South Shore Redevelopment Area
➢ Establish Neighbor Works in the community to work with neighborhood programming
➢ Obtained a $600,000 Brownfield Grant from the Department of Commerce for the Marion Road
Project
OBJECTIVES TO BE ACCOMPLISHED NEXT YEAR:
➢ Forward to Council a recommendation on a draft Sustainability Plan from the Sustainability
Advisory Board and Sustainability Planning Committee
➢ Forward a Cooperative Plan to Council for adoption relative to the Boundary Agreement
between the City and Town of Nekimi
➢ Forward a Cooperative Plan to Council for adoption relative to the Boundary Agreement
between the City and Town of Black Wolf
➢ Forward to Council for adoption an updated Pedestrian and Bicycle Plan
➢ Continue efforts with the County and affected Towns, and through this coordinated process
bring forward a request to the Plan Commission and Council to officially map a West Side
Arterial route
➢ Forward to Council for its consideration and adoption a proposed update to the Economic
Development Element of the Comprehensive Plan
➢ Working with the Information Technology Department, create a web page to provide
information on economic development resources in the community
➢ Working with the Plan Commission, update the City's Sign Regulations for Council
consideration.
➢ Add 1 -2 new informational brochures to the Division's website
➢ Review all Division forms for improvements and digital conversion and web placement
ATTACHMENT #2
➢ Work with NeighborWorks as and where appropriate in support of neighborhood improvement
efforts and the creation of Neighborhood Associations, including the preparation and adoption
of Neighborhood Improvement Plan(s) and associated Redevelopment Plan(s)
➢ Work with homeowners, complete 13 Housing Rehabilitation Projects
➢ Work with the Winnebago County Housing Authority First Time Home Buyer Program to
provide CDBG funds to assist five households in purchasing homes
ATTACHMENT #3
2010 SIDEWALKS
No.
PROJECT
ASSESSMENT
OTHER
CITY
TOTAL
1.
SUBDIVISION AGREEMENTS $36,000
$4,000
$40,000
2.
REHAB AREAS $230,000
Sub -Total 2010 TIF Sidewalks
$20,000
$250,000
3.
PAVING PROGRAM $400,000
$0
$400,000
$67,700
SIDEWALK REHAB &
$1,027,500
NEW INSTALLATION
4.
HANDICAP RAMP PROGRAM $0
$100,000
$100,000
5.
SPECIFIC LOCATIONS $54,000
$6,000
$60,000
(Outside of Rehab Areas or
or Subdivision Agreements)
6.
NORTH MAIN STREET (East Side)
Fernau Ave. to Snell Rd. I $58,500
$5,000
$63,500
7.
NORTH WASHBURN STREET (West Side)
Witzel Ave. to north $9,800
$67,700
$0
$77,500
W I DOT
8.
WEST 9TH AVENUE (North Side)
S. Oakwood Rd. to Quail Run D $24,000
$2,000
$26,000
9.
VENTURE DRIVE (North Side)
W. South Park Ave. to west end $9,000
$1,500
$10,500
Sub -Total 2010 Non -TIF
Sidewalks
$821,300
$67,700
$138,500
$1,027,500
2010 TAX INCREMENTAL FINANCING SIDEWALK PROJECTS (TIF)
No.
PROJECT
ASSESSMENT
OTHER
CITY
TOTAL
Sub -Total 2010 TIF Sidewalks
$0
$0
$0
$0
Grand Total 2010 Sidewalk
$821,300
$67,700
$138,500
$1,027,500
SIDEWALK FUNDING
Estimated Balance (1/1 /2010) ......................... $0
Estimated City Cost ........ ............................... $138,500
Estimated Balance ......... ............................... ($138,500)
Total Recommended Bonding ......................... $139,000
11/18/2009 2010-20 4:01 PM
ATTACHMENT #4
Consulting Costs in Budget
Administrative Services - Consulting / Labor Relations / Bargaining
Administrative Services — Consulting/ Labor Relations / General Issues
Administrative Services — Consulting / Labor Relations / Grievance Issues
City Attorney - Contractual Services / Special Prosecutor
City Attorney— Consulting / Specialized Attorney Services
Library - Consulting / Labor Relations / Bargaining
Transportation — Contractual Services / WPS for Undergrounding
$29,200
$17,800
$37,300
$50,100
$31,500
$11,000
$30,000
Transportation — Contractual Services / East Central WI Regional Planning $16,000