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HomeMy WebLinkAboutMinutesDOWNTOWN OSHKOSH BID BOARD MINUTES October 20, 2009 PRESENT: David Sparr, Todd Cummings, David Hetzel, Jeff Jahnke, Kurt Koeppler, Megan Lang, Mike Russell, Jim Stapel EXCUSED: Candace Pearson, Melody Wollangk STAFF: Maureen Lasky, Jeffrey Nau OTHERS: Rob Kleman OAEDC, Matt Kroening OPD CALL TO ORDER Chair David Sparr called the meeting to order and a quorum was declared present. MINUTES OF SEPTEMBER 15 MEETING Dave Hetzel moved approval of the September 15, 2009 minutes as presented. Kurt Koeppler seconded the motion which passed unanimously. POLICING /TRAFFIC/PARKING ISSUES Matt Kroening gave a status of the closure of Market Street for the Grand Opera House and partial closures of Pearl Avenue Commerce Street and the High Avenue Parking Lot for utility construction. Sergeant Kroening also gave an update concerning ordinance changes for city controlled parking lots and on street parking regulations. Lastly, Sergeant Kroening gave an update regarding the Juggalo situation at Opera House Square. Maureen Lasky indicated concerns with the possible simultaneous closures of N. Main Street and Market Street in 2010. Michael Russell inquired to Sergeant Kroening if the Oshkosh Police could be more lenient enforcing parking violations due to loss of available parking until the utility construction is completed. MONTHLY FINANCIAL REPORT Megan Lang inquired where the $5,000 for the Back Door Facade Project originated. Mr. Nau replied that the money came from the reserves, transferred to the Beautification Fund and expended to the Oshkosh Community Foundation leaving a balance of $60,088.08 in the reserve. Jeffrey Jahnke moved approval of the financial report. Megan Lang seconded the motion which passed unanimously. BID MANAGER AND SUBCOMMITTEE REPORTS Recruitment Fund Grant Jay and Julie Karner, agents for Crescent Moon Antiques and Salvage, 538 N. Main Street is in process of renovating and moving to 537 N. Main Street, requested approval to receive a RFG $5,000 grant. The Recruitment Fund Grant Committee recommended approval for the grant at its last meeting. Kurt Koeppler moved approval of the $5,000 grant. Michael Russell seconded the motion which passed unanimously. Halloween The Marketing Consortium is moving ahead with plans for the Halloween events and has reserved the park from October 26 until October 29 with the events occurring on the 29th. Several new activities and elements will be added. 400 Block East Parking Lot Reopening/Raising Dough for the Grand Event/November Gallery Walk Fundraising activities scheduled at the Wagner Opera House 12:00 -4:00 pm on November 7th. Events include a pizza bakeoff, music and display of decorated parking meters which are to be raffled or auctioned off with proceeds going to the Grand Opera House. It is anticipated that the parking lot reconstruction should be complete so attendees will be able to utilize the lot. DOWNTOWN OSHKOSH BID BOARD MINUTES October 20, 2009 Holiday The Holiday Parade will be at night this year, on Thursday, November 12. The tree lighting will also take place at Opera House Square and has been scheduled for 6:00 with the parade following at 6:30. Beautification Subcommittee The new holiday garland has been ordered and should arrive shortly. The new snowflakes have arrived and have been strung with LED lights. The condition of the lights in the trees bordering Opera House Square need to be inspected /repaired /replaced in the next few weeks. 2010 Committee Blue Door Consulting has finished its report. The reports have been distributed and their findings will be discussed at the November meeting. Facade Programs Work is progressing on both front and rear facade program projects. Several projects have or are nearing completion. Farmers Market The 2009 Farmers Market has concluded for the year. 400 Block East Parking Lot Affected tenants /owners should have received parking permits and new rules for the reconstructed Parking Lot. 2010 MARKETING CONTRACT STATUS Chairperson Sparr briefly explained the contents and intent of the Communications Plan Report compiled by Blue Door Consulting. He asked that the BID Board review the report for discussion at the November meeting. WAUSAU CONFERENCE Maureen Lasky requested approval to utilize funds for herself and one additional Main Street business owner to attend The Recapturing Your Downtown Conference in Wausau on October 22" Jim Stapel moved for approval allowing attendance of the conference. Megan Lang seconded the motion which passed unanimously. 2010 BUDGET DISCUSSION AND APPROVAL The overall assessment has dropped from $152,950 in 2009 to $152,350 proposed for 2010. $63,000 from 2009 will be carried over into 2010 as reserve for future projects. A question arose if it was necessary to include the funding for the Recruitment Grant Program due to the 2010 Main Street construction. It was discussed that there still may be a need for the money and funds can be transferred for other uses if the need arises. Jeff Jahnke moved for approval for the 2010 Budget. David Hetzel seconded the motion which passed unanimously. 400 EAST PARKING LOT STATUS No one from the contractor or city was available to present a status report. Todd Cummings indicated construction was progressing despite a few minor delays. The parking lot is scheduled to be opened to the public on October 31s weather permitting. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES October 20, 2009 ITEMS FOR THE NOVEMBER MEETING Approval of 2010 Operating Plan 2010 Marketing Plan Recognition ideas for Susan Kepplinger Security Cameras for Opera House Square ADJOURNMENT There being no further business, Jim Stapel moved the meeting be adjourned. Todd Cummings seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner 3