HomeMy WebLinkAbout8/09 Omnni Associates, Inc Illicit Disharge Detection & Eliminatin Intitial Field Screening Contracts for Professional ServicesAGREEMENT
THIS AGREEMENT, made on the I&A day of L , 2009, by and
between the CITY OF OSHKOSH, parry of the first part, hereinafter referred to as CITY, and
OMNNI ASSOCIATES, INC, One Systems Drive, Appleton, WI, hereinafter referred to as the
CONSULTANT,
WITNES SETH:
That the CITY and the CONSULTANT, for the consideration hereinafter named, agree as
follows:
ARTICLE I. PROJECT MANAGER
A. Assignment of Project Manager. The CONSULTANT shall assign the following
individual to manage the project described in this contract:
Brian Wayner, P.E., Environmental Manager
B. Changes in Proj ect Manager. The CITY shall have the right to approve or disapprove of
any proposed change from the individual named above as Project Manager. The CITY shall be
provided with a resume or other information for any proposed substitute and shall be given the
opportunity to interview that person prior to any proposed change.
ARTICLE II. CITY REPRESENTATIVE
The CITY shall assign the following individual to manage the project described in this contract:
James Rabe, P.E., CPESC, Civil Engineer II
ARTICLE III. SCOPE OF WORK
The CONSULTANT shall provide the services described in the CITY's Request for
Proposals and Proposal of the CONSULTANT. If anything in the Proposal conflicts with the
Request for Proposals, the provisions in the Request for Proposals shall govern. Both the Request
for Proposal and the Proposal are attached to this agreement.
The CONSULTANT may provide additional products and/or services if such
products /services are requested in writing by the Authorized Representative of the City.
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ARTICLE IV. CITY RESPONSIBLITIES
The CITY shall furnish, at the CONSULTANT's request, such information as is needed by
the CONSULTANT to aid in the progress of the project, providing it is reasonably obtainable from
CITY records: _
To prevent any unreasonable delay in the CONSULTANT's work the CITY will examine all
reports and other documents and will make any authorizations necessary to proceed with work within
a reasonable time period.
ARTICLE V. TIME OF COMPLETION
The work to be performed under this contract shall be commenced and the work completed
within the time limits listed below:
1. Completion of Field Screening: October 30, 2009.
2. Delivery of ASIST database data: November 27, 2009.
3. Delivery of Final Report: December 15, 2009.
4. Delivery of Ongoing Field Screening Program: December 15, 2009.
ARTICLE III. PAYMENT
A. The Contract Sum.
The CITY shall pay to the CONSULTANT for the performance of the contract on a time and
materials basis not to exceed the total of $55,577.80, adjusted by any changes hereafter mutually
agreed upon in writing by the parties hereto.
Fee schedules shall be firm for the duration of this Agreement.
B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for
services. The CITY shall pay the CONSULTANT within 30 calendar days after receipt of such
statement. If any statement amount is disputed, the CITY may withhold payment of such amount
and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment.
C. Additional Costs. Costs for additional services shall be negotiated and set forth in a
written amendment to this agreement executed by both parties prior to proceeding with the work
covered under the subject amendment.
ARTICLE IV. CONSULTANT TO HOLD CITY HARMLESS
The CONSULTANT covenants and agrees to protect and hold the City of Oshkosh harmless
against all actions, claims and demands of any kind or character whatsoever which may in any way
be caused by or result from the intentional or negligent acts of the CONSULTANT, his agents or
assigns, his employees or his subcontractors related however remotely to the performance of this
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Contract or be caused or result from any violation of any law or administrative regulation, and shall
indemnify or refund to the City all sums including court costs, attorney fees and punitive damages
which the City may be obliged or adjudged to pay on any such claims or demands within thirty (3 0)
days of the date of the City's written demand for indemnification or refund.
ARTICLE V. INSURANCE
The CONSULTANT agrees to abide by the attached City of Oshkosh Insurance Requirements.
ARTICLE VI. TERMINATION
A. For Cause.
If the CONSULTANT shall fail to fulfill in timely and proper manner any of the obligations under
this Agreement, the CITY shall have the right to terminate this Agreement by written notice to the
CONSULTANT. In this event, the CONSULTANT shall be entitled to compensation for any
satisfactory, usable work completed.
B. For Convenience.
The CITY may terminate this contract at any time by giving written notice to the CONSULTANT no
later than 10 calendar days before the termination date. If the CITY terminates under this paragraph,
then the CONSULTANT shall be entitled to compensation for any satisfactory work performed to
the date of termination.
This document and any specified attachments contain all terms and conditions of the
Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties
and incorporated as an amendment to this Agreement.
In the Presence of: CONSULTANT
B
(Title)
By: �---
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(Title)
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ME
(Wi s)
APPROVED:
tA
Lorens Attorney
CITY OF OSHKOSH
By:
Mark X. Rohloff, City Manager
I hereby certify that the necessary provisions
have been made to pay the liability which will
accrue under this contract.
Peggy A. eeno, Director of Finance
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City of Oshkosh
Illicit Discharge Detection and Elimination
Major Outfall Initial Field Screening
Request for Proposals
A. Background
Wisconsin Administrative Code, Section NR 216.02, identifies municipalities that are required to
obtain coverage under the WPDES Municipal Separate Storm Sewer Systems (MS4) General
Permit. The City of Oshkosh is one of the municipalities listed in section NR 216.02. The City
of Oshkosh received the letter of permit coverage from the Department of Natural Resources
(DNR) on January 2, 2007. Subchapter I of NR 216, and WPDES General Permit Number WI-
S050075-1 identify a multitude of requirements that affected municipalities must comply with as
a part of the general permit coverage. These requirements are in response to the U.S.
Environmental Protection Agency (EPA) Clean Water Act (CWA) requirements for Phase II
Municipalities.
The purpose of this Request for Proposals is to solicit qualified consultants to perform the initial
field screening of all major outfalls in accordance with Section 2.3.2 of the MS4 Permit. The
permit requires that all major outfalls be screened for the presence of potential illicit discharges
during dry weather conditions.
B. Scope of Services
The field screening procedures utilized by the consultant shall be in accordance with Wisconsin
Administrative Code Section NR 216, DNR General Permit WI- 5050075 -1, and the Illicit
Discharge Detection and Elimination: A Guidance Manual for Program Development and
Technical Assistance guidance document prepared by the Center for Watershed Protection.
In order to reduce the potential for legitimate storm water flows, the initial field screening shall
take place no sooner than 72 hours after the previous rainfall event.
For each outfall, the geographic location of the outfall shall be verified with GPS. The GPS unit
can be either survey grade, or a mapping grade unit with an accuracy of at least three feet
(meaning units that are less accurate than three feet are not acceptable).
For each outfall, the following digital photographs shall be taken:
1. Photograph showing location and general configuration.
2. Close up showing any flow, or absence of flow.
For closed pipe outfalls, the following physical data shall be collected and verified:
1. Pipe shape (round, elliptical, rectangular, etc).
2. Pipe condition.
3. Pipe diameter (for circular pipes).
4. Pipe height and width (for non - circular pipes).
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5. Level of submergence in water (dry, partially, or fully). For partially submerged outfalls,
note the level of submergence (1/4, 1/2, 3/4).
6. Level of submergence in sediment (clean, partially, or fully). For partially submerged
outfalls, note the level of submergence (1/4, 1/2, 3/4).
For open channel outfalls, the following physical data shall be collected and verified:
1. Channel material (grassed, rip rap lined, etc).
2. Channel shape (trapezoidal, parabolic, etc).
3. Channel depth.
4. Top and bottom width of channel.
All outfalls shall be evaluated to determine the potential for current or past illicit discharges.
The following characteristics shall be used, in addition to any other that are deemed appropriate
by the consultant:
1. Outfall damage.
2. Deposits or stains on or around the outfall.
3. Abnormal vegetation surrounding the outfall.
4. Benthic growth in the outfall.
5. Poor water pool quality around the outfall.
For outfalls that have an observed flow 72 hours or more after the most recent rainfall event, the
following information shall be collected:
1. Intensity of flow (trickle, moderate, substantial, etc.).
2. Short video clip showing the intensity and nature of the flow.
3. Severity and types of odors present.
4. Severity and types of colors present.
5. Severity and types of floatable material present in the flow.
6. Severity of turbidity present.
7. Volume of sample collected for testing.
8. Location of sample taken for testing.
Samples shall be collected for analysis from any outfalls with and observed flow 72 hours or
more after the most recent rainfall event. In accordance with Section 2.3.2.2 of the MS4 Permit,
the following indicator parameters shall be measured:
1. pH
2. Total chlorine
3. Total copper
4. Total phenol
5. Detergents
The consultant shall include a cost per test for the above test parameters in the proposal. For the
purposes of preparing the proposal, please assume that 50 tests will need to be conducted.
Section 2.3.2.2 of the MS4 Permit includes alternative indicator parameters that may be used
instead of the above listed parameters. If the results of the testing for the above listed parameters
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indicate the potential for an illicit discharge, the alternative parameters may require testing to
assist in determining the potential source of the illicit discharge. Should testing for the
alternative parameters be required, the cost per test will be negotiated at that time.
Outfall mapping was conducted as a part of a previous planning level project. The City of
Oshkosh has identified 356 outfalls, of which 110 are identified as major outfalls (through either
the watershed area, or the industrial land use definitions of a major outfall). The City estimates
that approximately one half of these outfalls are submerged (either partially or fully). Many of
these submerged outfalls have multiple upstream storm sewer branches that are either partially or
fully submerged. In order to determine if a flow is present, the upstream storm sewer branches
will need to be checked at the first upstream manhole that is not submerged. It is estimated, that
on average, approximately 4 -5 upstream manholes will need to be checked for each submerged
outfall. For some outfalls, this number may be higher, for others it may be lower. For purposes
of preparing the proposal, please assume that 5 manholes per outfall will need to be investigated.
If flow is present, provisions shall be taken to obtain samples of the flow WITHOUT the need to
enter the manhole structure. The City of Oshkosh Confined Space Entry Policy and the
Contractor Safety Program are attached to this RFP. If it is determined that entry is required in
order to obtain the required samples, these procedures, in addition to any that the consulting firm
may have in place MUST be followed. Failure to follow these procedures will be viewed as a
breach of contract, and may result in the termination of the contract.
For outfalls that are submerged, the basic outfall data (location, size, shape, physical indicators,
etc) shall be collected at the physical location of the outfall, when the information can be safely
obtained. Should flow be present, the flow samples shall be obtained at upstream manholes.
After the data has been collected, it shall be compiled, and an outfall report generated for each
outfall. This report shall include at a minimum, the following information:
1. Outfall Identification Number.
2. Location map.
3. Photograph.
4. Outfall pipe or channel characteristics (size, shape, etc.).
5. Flow characteristics and photo (if flow observed).
6. Physical indicators of potential illicit discharge(s) (if present).
7. Results of analyses performed (if flow observed).
8. Likelihood of an illicit discharge at the outfall.
The City of Oshkosh utilizes AsistTM Enterprise MS4 Permit Tracking Software. All data
gathered through this initial field screening shall be electronically formatted in a manner that can
easily be imported into AsistTM. If the data format cannot be easily imported, ensure that time is
allotted to the project to enter the data into AsistTM.
Work with City Staff to develop an on -going outfall screening program that satisfies the
requirements of Section 2.3.3 of the MS4 Permit.
For purposes of preparing the proposal, please include three (3) meetings with City Staff, to be
held at the City of Oshkosh City Hall. The first will be a kick off meeting to discuss the project
approach and get the field teams set up and discuss scheduling. The second and third meetings
will be used as needed during the project. One of these meetings may be to present the results of
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the initial field screening and the proposed ongoing field screening program to the Storm Water
Utility Committee. Storm Water Utility committee meetings are held at City Hall at 7:30 a.m.
The proposal shall include a $10,000 contingency for tracking illicit discharges to the source.
This contingency shall be utilized for tracking illicit discharges upstream to the source as well as
any laboratory testing of samples that may be required. Charges against this contingency shall
only be utilized upon authorization of the City of Oshkosh Project Manager, shall be accounted
for separately within the consultant's billing software, and shall be reported as a separate line
item on all invoices.
C. Project Coordination
The City of Oshkosh will provide one point of contact for all project communications and
scheduling. It is expected that the consultant provide a single point of contact for all
communications and scheduling as well.
The project field work will be conducted in cooperation with City of Oshkosh personnel. The
field team(s) shall consist of one qualified member from the consultant and one City of Oshkosh
staff member. The City of Oshkosh understands that the consultant may wish to utilize the
project to further train other staff members, however, the time for those staff members being
trained shall not be charged against the project. The City of Oshkosh staff members that will be
a part of the field teams are Storm Water Utility staff, and have some familiarity with the MS4
Permit requirements. This does not mean that they intimately understand the Illicit Discharge
Detection and Elimination requirements, and some training of the City of Oshkosh staff members
shall be expected, and should be accounted for in the proposal.
The City of Oshkosh will provide up to two staff members for inclusion in the field teams. This
means, that at most, two field teams can be formed to perform this work. The City of Oshkosh
will not have an Illicit Discharge Detection and Elimination Ordinance in effect at the time this
field work is performed, so having a City staff member on each team is imperative. City of
Oshkosh staff will NOT enter a manhole structure to obtain samples of potential illicit
discharges.
For purposes of preparing the proposal, it is expected that the consultant will provide a field
vehicle for the first field team and the City of Oshkosh will provide a field vehicle for the second
team. The field vehicle shall not be a personal vehicle, unless equipped with safety devices such
as a construction light on the roof or other means of alerting traffic. If hand held Mapping Grade
GPS units are utilized, it is expected that the consultant will provide one unit, and the City of
Oshkosh will provide one unit. It is expected that the consultant provide test kits for field testing
of potential illicit discharges for both field teams, as well as any sampling containers required for
laboratory testing of and samples requiring it. For any other field equipment required, it shall be
assumed that the consultant shall provide for both field teams.
A Information provided by the City of Oshkosh:
3. ArcGIS shape file of the City of Oshkosh known outfalls.
4. ArcGIS shape file of the City of Oshkosh storm sewer system.
S. ArcGIS shape file of the City of Oshkosh storm sewer manholes.
6. ArcGIS shape file of the City of Oshkosh parcels and right -of -way information.
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E. Deliverable Materials
The following is a list of items that shall be delivered to the City of Oshkosh by the consultant.
These items shall be delivered at the appropriate time during the project, which may not
necessarily be at the end of the project.
I. Electronic versions of all data collected (digital photographs, databases, GIS information,
etc).
2. Full report detailing the work performed and the results of the screening. This report
shall also discuss the results and findings for any illicit discharges or potential illicit
discharges that were discovered through the screening process. Three hard copies and
one pdf copy shall be submitted.
3. Electronic and hard copies of reports generated for each outfall.
4. Database capable of being imported into AsistTM or an updated AsistTM field database for
synchronizing with the office database. (Or updated AsistTM Field Station Database for
synchronization with office database.)
5. Ongoing Field Screening Program. Three hard copies and one pdf copy shall be
submitted.
F. Project Timeline
The proposal is due to the City of Oshkosh by 4:00 p.m. on Friday July 31, 2009. It is
anticipated that the City will review the proposals and award a contract on or before August 14,
2009. It would be expected that the work start immediately after contract award, as whether
permits.
The field screening work shall be completed by September 30, 2009. The electronic data for
import into AsistTM shall be delivered by November 27, 2009. If the consultant opted to enter the
data into an AsistTM field database and provide the field database back to the City of Oshkosh,
that field database shall be returned by November 27, 2009. The final report, as well as the
Ongoing Field Screening Program shall be completed by December 15, 2009.
G. Structure of the Proposal
The proposal shall clearly identify the consultant team members that will conduct the work,
along with copies of resumes and discussion of pertinent experience relating to Illicit Discharge
Detection and Elimination Outfall Field Screening. Any changes in staff performing the work
from what is included in the proposal shall be agreed upon by the City prior to any changes
taking place.
The proposal shall include copies of outfall reports prepared by consultant on previous outfall
screening projects. The proposal shall also include a description of the proposed staff members
experience with GIS applications. GIS application experience is vital to the project, as the City
will be providing GIS information to assist with the project, and is expecting to receive GIS
information back from the consultant as a part of the project.
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The proposal shall include a breakdown of the anticipated personnel, hours and costs to complete
the project. These costs shall be broken down according to the following categories:
1. Project Management / Administration.
2. Meetings.
3. Field Screening of outfalls and upstream manholes.
4. Sampling and Testing of outfalls with potential illicit discharges.
5. Preparation of Outfall Reports.
6. Preparation of Final Report.
7. Preparation of Ongoing Field Screening Program.
8. Contingency for tracking illicit discharges upstream to source.
Please also include any further information that will assist the City in reviewing the proposals
and making a decision on the selection of a consultant.
Attached to this Request for Proposals is a standard agreement for use between consultants and
the City of Oshkosh. The terms in that agreement shall be utilized, unless the consultant has a
previously agreed upon standard terms and conditions document on file with the City of
Oshkosh.
Also attached to this Request for Proposals are the Insurance Requirements for consultants doing
business with the City of Oshkosh. Compliance with these Insurance Requirements is
REQUIRED in order enter into an agreement with the City of Oshkosh.
Upon acceptance of a proposal from the consultant, the contract shall be a Time and Materials,
Not to Exceed type of contract.
H. City Review Process
The City of Oshkosh will review the proposals first and foremost for technical understanding of
the project, and the project approach being proposed by the consultant. Relevant project
experience of the proposed project team is also vital in the review of the proposals.
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IDDE Initial Field Screening Proposal
City of Oshkosh
Illicit Discharge Detection and Elimination
Initial Field Screening
A. Project Understanding
Section NR 216.02, Wisconsin Administrative Code, identifies municipalities that are required
to obtain coverage under a WPDES municipal separate storm sewer permit. The City of
Oshkosh is one of the municipal communities listed in section NR 216.02. Subchapter I of
Chapter NR 216 establishes the municipal separate storm sewer system (MS4) application and
permit requirements. It also addresses stormwater quality concerns associated with urban
runoff and preventing the discharge of pollutants from MS4s as identified in Section
NR 216.07. Municipalities with MS4 permit coverage are required to address several
components in their stormwater program including a program to detect and remove illicit
discharges.
The City of Oshkosh is seeking proposals from qualified firms to conduct initial field
screenings of'major outfalls for illicit discharge detection and elimination, as required in
Section 2.3.2 of the WPDES General Stormwater Permit, and to prepare an ongoing field
screening program. OMNNI Associates, Inc. ( OMNNI) is qualified to perform these services
for the City. We have provided similar services to the City of Appleton, the City of Fond du
Lac, the Town of Grand Chute, the Town of Harrison, and the Town of Buchanan. OMNNI
has provided professional consulting services to communities for over forty years. We are a
full service architectural, engineering, environmental and planning firm. Founded in 1968,
OMNNI provides professional services to municipal, commercial, industrial, state and private
clients in Wisconsin and beyond.
Our team of over 65 professionals and support staff include architects, engineers, planners,
scientists and information technologists working together in program areas that reflect primary
market areas: Architecture, Municipal Services, Transportation Services, Geotechnical Services
and Materials Testing, Environmental Services, and Survey.
Our staff is supported by a strong commitment to keep pace with advancing technology, and is
equipped with a full array of computer, testing and data gathering equipment, all linked by an
extensive computer network and high speed internet access to provide web based solutions.
More information on OMNNI's services, capabilities and staffing is available via the Internet at
www.OMNNI.com.
B. Project Approach
Initial field screening of the major outfalls will be conducted in compliance with Section 2.3.2
of the WPDES General Stormwater Permit. In addition, OMNNI will use the field screening
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techniques that were developed during the field screening of the outfalls for the Town of
Grand Chute (approximately 500 major and minor outfalls), the City of Appleton (85 major
outfalls), and the City of Fond du Lac (47 major outfalls). OMNNI's field screening approach
was derived from the procedures included in the Illicit Discharge Detection and Elimination:
A Guidance Manual for Program Development and Technical Assistance guidance document
from the Center for Watershed Protection, and was customized by OMNNI to allow for mobile
GIS data collection methods.
Based on prior outfall mapping, the City of Oshkosh has identified and mapped approximately
110 major outfalls. Therefore, the identification and location of additional potential outfalls by
OMNNI will not be required for this project.
The locations of the major outfalls will be imported into an ArcGIS Desktop GIS, along with
other relevant reference layers (i.e., parcels, streets, streams and orthophotos) provided by the
City. This data will then be converted to ArcPad format and loaded onto a Trimble GeoXT or
GeoXH along with OMNNI's custom IDDE field screening applet. The accuracy of the GeoXT
is submeter (better than 3 -foot accuracy), and the accuracy of the GeoXH is subfoot (better
than 1 foot accuracy). Both levels of accuracy are more than sufficient for MS4 outfall
mapping. Each outfall will be located using the outfall map and the GPS functions of the
GeoXT or GeoXH.
To reduce the potential for legitimate stormwater flows, the initial outfall screening will take
place no sooner than 72 hours after the previous rainfall event. OMNNI's close proximity to
the City of Oshkosh allows us to be responsive to the weather conditions that may limit field
screening activities.
For each outfall, the geographic location of the outfall will be verified with the GPS and
updated if necessary. A digital photograph showing the location and general configuration of
the outfall will be taken. In addition, a close -up photo showing any flow, or absence of flow,
will also be taken. For closed -pipe outfalls, the following physical data will be collected:
• Pipe shape
• Pipe diameter (or height and width for non - circular pipes)
• Pipe material
• Whether the pipe is submerged (partially or fully) in water
• Whether the pipe is submerged (partially or fully) in sediment
For open - channel outfalls, the following physical data will be collected:
• Channel material
• Channel shape
• Channel depth
• Top width and bottom width of channel
For all outfalls, the following characteristics will be evaluated to determine the potential for
current or past illicit discharges:
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• Outfall damage
• Deposits or stains on or around the outfall
• Abnormal vegetation surrounding the outfall
• Benthic growth in the outfall
• Poor pool quality around the outfall
For outfalls that are flowing 72 or more hours after a rainfall event, the following information
will be collected:
• Intensity of flow (i.e., none, trickle, moderate, substantial)
• Short video clip showing the intensity of the flow
• Severity and type of odors
• Severity and type of colors
• Severity and type of floatable material in flow
• Severity of turbidity
• Volume of sample collected for testing
• Sample location
Samples will be collected for analysis from any outfalls with flow after 72 hours. Following
the guidance provided in Section 2.3.2.2 of the stormwater permit, the following indicator
parameters will be measured:
• pH
• Total chlorine
• Total copper
• Total phenol
• Detergents
Section 2.3.2.2 of the stormwater permit also includes alternative indicator parameters that
may be used instead of the above - listed parameters. OMNNI suggests that the original five
indicator parameters be used during the initial field screening. If the results of that testing
indicate the potential for an illicit discharge, the alternative indicator parameters may be used
to help determine if the flow is from tap water or sanitary sewer.
Based on the information provided by the City of Oshkosh, approximately 55 of the 110 major
outfalls are partially or fully submerged, with some containing multiple submerged branches.
For outfalls that are partially or fully submerged, the basic outfall data (location, size, shape,
physical indicators) will be collected at the physical location of the outfall when this
information can be safely obtained. However, the flow observation and stormwater sample (if
flow is present) will be collected at the nearest upstream location that is not submerged. Based
on information provided by the City of Oshkosh, it has been assumed that each submerged
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outfall will require approximately five upstream manholes to be inspected. Appropriate traffic
control measures will be used when sampling manholes located within the street right -of -way,
including warning signs, traffic cones and warning beacons on vehicles. OMNNI will not
enter any manholes or confined spaces to obtain stormwater samples. OMNNI has equipment
to collect samples from manholes up to 25 feet deep, and additional sampling methods to
collect samples from deeper manholes.
After the data has been collected, the data and photos will be uploaded to the GIS. A standard
outfall report (see attached example) will be generated for each outfall. This outfall report
includes the following information:
• Outfall ID and photo
• Location map
• OutfalI pipe or channel characteristics
• Date and time of inspection(s)
• Flow characteristics and photo
• Physical indicators of illicit discharge
• Results of chemical analysis (if sample taken)
• Likelihood of an illicit discharge at the outfall (unlikely, potential, suspect or obvious)
These outfall reports will be provided in hardcopy and PDF format. The screening results will
also be provided to the City in ESRI shapefile format. In addition, a final report will be
prepared documenting the procedures that were followed during the screening process along
with the overall results. The initial field screening results will also be entered into the City's
ASIST database application, which is used to maintain stormwater records. The information
will be entered into ASIST by exporting information from the field screening GIS, and
supplementing with manual data entry as necessary.
C. Initial Field Screening Team
Jason Weis, P.E.
Municipal Project Manager
As a municipal project manager, Mr. Weis specializes in municipal and environmental field
inspections. As OMNNI's GIS manager, he also specializes in the design and development of
database and GIS applications which complement the field inspection process. Mr. Weis
designed the mobile GIS application that was used to conduct the illicit discharge inspections
for the Town of Grand Chute, City of Appleton, City of Fond du Lac, Town of Buchanan and
Town of Harrison. In each case, the application was customized to fit the needs of the
community. He was also the primary field inspector for the initial field screening for the City
of Appleton, City of Fond du Lac and Towns of Buchanan and Harrison, and supervised the
outfall screening process for the Town of Grand Chute.
OMNNI Associates, Inc. Proposal — Revised 08/10/09
City of Oshkosh IDDE Initial Field Screening
IDDE Initial Field Screening Proposal
In addition to the illicit discharge GIS application, Mr. Weis has developed mobile GIS and
database applications to assist with sidewalk inspections (Fond du Lac, Waupun, Madison and
Shorewood), erosion control inspections (Greenville), and various other municipal and
environmental applications.
Brian Wayner, P.E.
Environmental Manager
As environmental manager, Mr. Wayner is responsible for the quality of work performed by
the professionals in the department. He is involved in the planning and implementation of
work plans, and directly oversees project work performed in the hydrogeology and
engineering areas. Mr. Wayner is actively involved in the Northeast Wisconsin Stormwater
Consortium (NEWSC), including being a member of the Illicit Discharge Subcommittee.
Mr. Wayner has been involved extensively at all levels of the illicit discharge detection and
elimination programs for the Town of Grand Chute, City of Appleton, City of Fond du Lac and
Towns of Buchanan and Harrison. He has also taken the lead role in conducting the analysis
of stormwater samples collected during the outfall screening process.
Both Jason Weis and Brian Wayner have assisted staff from the Northeast region of the
Wisconsin Department of Natural Resources (WDNR) in developing illicit discharge screening
and reporting procedures. Several WDNR staff have accompanied Mr. Weis and Mr. Wayner
during the outfall screening program to become more familiar with the process, and both have
accompanied WDNR staff during active illicit discharge investigations. In addition, Mr. Weis
and Mr. Wayner have worked with WDNR staff to present a proposed format for the IDDE
ongoing screening program, which has been accepted by WDNR.
OMNNI is proposing to conduct the field screening with engineers rather than technicians or
interns. While the initial billing rates may be higher for engineers to do the field work as
compared to interns, OMNNI feels that better screening results can be obtained if experienced
engineers perform the services. Both Brian Wayner and Jason Weis were actively involved in
the field work for the field screening for the Town of Grand Chute, City of Appleton, City of
Fond du Lac, and Towns of Buchanan and Harrison, and both have extensive experience in
stormwater sampling techniques. Furthermore, OMNNI believes that using engineers rather
than interns for the field investigation will reduce the required effort for quality assurance and
will result in a more accurate final deliverable.
OMNNI Associates, Inc. Proposal — Revised 08/10/09
City of Oshkosh IDDE Initial Field Screening
IDDE Initial Field Screening Proposal
D. References and Experience
a. References
Ms. Jennifer Huffman
Stormwater Management
Specialist
Wisconsin Department of Natural
Resources
3369 W. Brewster Street
Appleton, WI 54914
(920) 832 -1803
huffmj @dnr.state.wi.us
Ms. Sue Olson
Civil Engineer
City of Appleton
100 North Appleton Street
Appleton, WI 54911 -4799
(920) 832 -6473
sue.olson @appleton.org
Mr. Allen Davis
Community Development
Director
Town of Grand Chute
1900 Grand Chute Boulevard
Grand Chute, Wisconsin 54913
(920) 832 -1599
allen.davis @grandchute.net
b. Projects of Similar Nature
Illicit Discharge Detection and Elimination Program
Town of Grand Chute, Wisconsin.
OMNNI Associates assisted the Town of Grand Chute in developing their illicit discharge
program, including initial identification, location and screening of approximately 500
major and minor outfalls. Potential outfall locations were identified based on storm sewer
mapping, and these locations were then field inspected to verify the presence of an outfall.
If an outfall was found, the complete field screening process was conducted. For outfalls
with flow, samples were collected and analyzed for indicator parameters. Digital
photographs and GPS coordinates were collected for each outfall to assist with office
follow -up and future inspections. For outfalls with flow, digital video was recorded to
capture the magnitude of the flow. The outfall screening data was organized in a GIS
application with a web interface to allow easy access by municipal and regulatory staff.
OMNNI also developed the ongoing screening program for the Town of Grand Chute.
Illicit Discharge Detection and Elimination Program
City of Appleton, Wisconsin.
OMNNI Associates assisted the City of Appleton in conducting their illicit discharge initial
screening program, which consisted of over 80 major outfalls. Prior to conducting the
screening, the existing outfall mapping was reviewed, and additional major and minor
outfalls were identified and added to the program. OMNNI used a mobile GIS application
to assist with the location and data collection for each major outfall in the City. In cases
where the outfall was submerged, additional screening was conducted upstream of the
outfall to determine the likelihood of illicit discharges. All flowing outfalls were sampled
and analyzed for indicator parameters. Four potential illicit discharges were identified and
traced to their sources. OMNNI also developing the ongoing screening program for the
City of Appleton.
OMNNI Associates, Inc. Proposal — Revised 08/10/09 6
City of Oshkosh IDDE Initial Field Screening
IDDE Initial Field Screening Proposal
Illicit Discharge Detection and Elimination Program
City of Fond du Lac, Wisconsin
OMNNI Associates is currently conducting the initial field screening for approximately 47
major outfalls, including several being serviced by pump stations. Several outfalls in the
downtown area were submerged, requiring additional screening and sampling in upstream
storm sewer branches. OMNNI is also developing the ongoing screening program for the
City.
Illicit Discharge Detection and Elimination Program
Towns of Buchanan and Harrison, Wisconsin.
OMNNI Associates is currently under contract with both the Town of Buchanan and the
Town of Harrison to conduct the illicit discharge program for both municipalities. The
project includes revising their existing outfall mapping, identifying major outfalls that are
subject to the initial field screening requirements, and conducting the initial field screening
at all major outfalls. In addition, OMNNI is developing the ongoing screening program for
both municipalities.
E. City Support
We have assumed that the City of Oshkosh will provide ESRI shapefiles or CAD data of the
storm sewer pipes and the major and minor outfall locations. If required by City policy, the
City will provide a contact (e.g. Street Supervisor) and procedure for notification when a
stormwater manhole requires access for sample collection. We recommend that the City
provide OMNNI's field staff with identification badges and /or documentation authorizing our
field inspection activities. We also recommend that the relevant city and county departments
(police, fire, street, etc.) are informed of the initial field screening effort and our field presence.
When screening submerged outfalls, one or more upstream manholes will likely need to be
opened to allow for inspection and sampling. If any of these manhole covers are secured with
bolts, paved over with asphalt, or otherwise inaccessible using conventional manhole opening
equipment, the City will be responsible for providing personnel to assist with opening the
manhole for the inspection and securing them following the inspection.
At the City's request, this proposal has been prepared assuming that personnel from the City of
Oshkosh will assist with the outfall screening process. Depending on the weather conditions,
OMNNI will provide either one or two trained inspectors to lead the screening teams. Each
screening team will consist of one OMNNI inspector and one City staff member. To minimize
travel costs, OMNNI is proposing conducting screening operations from 7:00 am until 4:00
pm, Monday through Friday. City staff would be expected to be available during these hours
to assist with the screening process.
OMNNI Associates, Inc. Proposal — Revised 08/10/09 7
City of Oshkosh IDDE Initial Field Screening
IDDE Initial Field Screening Proposal
Each OMNNI team will provide a vehicle (company vehicle or personal vehicle equipped with
appropriate warning beacons and safety devices), field screening equipment, CPS, camera,
and samplinglanalytical equipment. City personnel would be responsible for providing any
required personal protective equipment (PPE), including safety vests, boots and gloves.
F. Compensation
The City of Oshkosh has requested a breakdown of the anticipated personnel, hours and costs
to complete the project, based on eight specific categories.
The total estimated cost for each category is summarized below:
1. Project Management/ Administration
Brian Wayner 8 hrs $760.00
Jason Weis 8 hrs $704.00
Total 16 hrs $1,464.00
2. Meetings
Brian Wayner 9 hrs $855.00
Jason Weis 9 hrs $792.00
Expenses $108.00
Total 18 hrs $1,755.00
3. Field Screening of Outfalls and Upstream Manholes*
Brian Wayner 49 hrs $4,655.00
Jason Weis 238.5 hrs $20,988.00
Expenses $1,924.80
Total 287.50 hrs $27,567.80
• Additional outfalls beyond 110 screened at approximately $60 each
(based on time and expenses)
• Additional manholes beyond 275 screened at approximately $90 each
(based on time and expenses)
*Hours and expenses revised after telephone conversation with James Rabe on 8/7/09. We
have assumed Jason will screen initial non - submerged outfalls (City staff may assist). Jason will
be the primary screener for the submerged outfalls, but Brian will assist if timing is an issue.
The City will provide a second person for the submerged outfall screening.
OMNNI Associates, Inc. Proposal — Revised 08/10/09 8
City of Oshkosh IDDE Initial Field Screening
IDDE Initial Field Screening Proposal
4. Sampling and Testing of Outfalls with Potential Illicit Discharges
Brian Wayner 25 hrs $2,375.00
Expenses $250.00
Total 25 hrs $2,625.00
• Additional samples beyond 50 tested at approximately $55 each
(includes analysis time, reagents, and supplies)
5. Preparation of Outfall Reports and ASIST Database Update
Jason Weis 70 hrs $6,160.00
Expenses $375.00
Total 70 hrs $6,535.00
6. Preparation of Final Report
Brian Wayner 8 hrs $760.00
Jason Weis 26 hrs $2,288.00
Expenses $20.00
Total 34 hrs $3,068.00
7. Preparation of Ongoing Field Screening Program
Brian Wayner 7 hrs $665.00
Jason Weis 21 hrs $1,848.00
Expenses $50.00
Total 38 hrs $2,563.00
8. Contingency for Tracking Illicit Discharges Upstream to Source
Brian Wayner $95 /hr
Jason Weis $88 /hr
Expenses
Total $10,000.00
The total cost for the project, including $10,000 contingency, is estimated to be $55,577.80.
OMNNI Associates, Inc. Proposal — Revised 08/10/09 9
City of Oshkosh IDDE Initial Field Screening
IDDE Initial Field Screening Proposal
G. Project Schedule
Because the field screening must be conducted during periods of dry weather (no sooner than
72 hours following a rainfall event), the timing of the field work is very weather - dependent.
OMNNI would start the administrative portion of the project as soon as authorization is
received from the City.
The project will be completed according to the timeline established by the City of Oshkosh:
• Completion of field screening - September 30, 2009 (weather- dependent)
• Delivery of ASIST data — November 27, 2009
• Delivery of final report — December 15, 2009
• Delivery of Ongoing Field Screening Program — December 15, 2009
H. Insurance Requirements
OMNNI has reviewed the City of Oshkosh's insurance requirements. Our insurance policies
meet or exceed the City's requirements. We have attached our certificates of insurance for
your review.
I. Standard Engineering Services Agreement
OMNNI has reviewed the Standard Engineering Services Agreement. The terms in the
Agreement are acceptable to us.
J. OMNNI Recommendations
Completion of the field screening is a critical component of the project, requires the majority
of the hours outlined in our proposal, and is extremely weather- dependent. Since OMNNI's
outfall screening process yields data and reports almost immediately following the field
screening process, entering the data into the ASIST database will not take long. We
recommend extending the completion of the field screening program to October 30, 2009.
We feel confident in completing the remaining tasks as scheduled, even with the extended
field time.
As we have discussed with you previously, we feel that the most cost effective approach to
performing the initial field screening inspections is to allow one of OMNNI's staff to conduct
the inspections at the major outfalls that are not likely to be submerged. OMNNI staff would
also collect preliminary information on the submerged /partially submerged outfalls. One of
OMNNI's staff would then work with a city staff person to open upstream manholes associated
with each major outfall, document flow /no flow conditions, and conduct sample
collection /analysis. Because most outfalls are easily accessible from city right -of -way and storm
sewer easements, OMNNI has not experienced any restricted access from property owners
when performing the field screening in other cities.
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City of Oshkosh IDDE Initial Field Screening
IDDE Initial Field Screening Proposal
We feel that this is the most efficient approach and will save the City money. We understand
that the City would like us to train their staff to conduct the ongoing screening program. This
alternate approach will allow us to train City staff, which can be switched out during the
screening or multiple staff can participate. Since weather plays a major role in field screening,
especially during the proposed screening months, this approach will allow OMNNI to work
extended hours and /or weekends to meet the project schedule, while still providing training
opportunities to City staff.
OMNNI would be happy to discuss these alternatives with the City of Oshkosh, along with the
potential cost savings associated with them.
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City of Oshkosh IDDE Initial Field Screening
IDDE Initial Field Screening Proposal
Attachments
Sample Outfall Report
Insurance Certificates
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City of Oshkosh IDDE Initial Field Screening