HomeMy WebLinkAboutMinutesDOWNTOWN OSHKOSH BID BOARD
MINUTES
September 15, 2009
PRESENT: Todd Cummings, David Hetzel, Jeff Jahnke, Kurt Koeppler, Megan Lang, Candace Pearson,
Melody Wollangk
EXCUSED: Mike Russell, David Sparr, Jim Stapel
STAFF: Susan Kepplinger, Maureen Lasky
OTHERS: Rob Kleman OAEDC, Matt Kroening OPD, Sandy Prunty Marketing Consortium, Chris
Strong Transportation Division
CALL TO ORDER
Vice Chair Megan Lang called the meeting to order and a quorum was declared present.
MINUTES OF AUGUST 18 MEETING
Dave Hetzel moved approval of the August 18 minutes with the correction that Melody Wollangk was present.
Todd Cummings seconded the motion which passed unanimously.
POLICING /TRAFFIC/PARKING ISSUES
Chris Strong reported that parking meter removal should be completed by the end of this month. There was
some discussion regarding the permitting and enforcement process. Matt Kroening indicated that consideration
was being given to strengthening the towing ordinance as part of making enforcement more effective.
MONTHLY FINANCIAL REPORT
Candace Pearson moved approval of the financial report with the change of transferring $5,000 from future
reserves to beautification to cover the rear facade program. Melody Wollangk seconded the motion which
passed unanimously.
BID MANAGER AND SUBCOMMITTEE REPORTS
Halloween
The Marketing Consortium is moving ahead with plans for the Halloween event scheduled for 6:30 Thursday,
October 29. Several new activities and elements will be added.
Holiday
The Holiday Parade will be at night this year, on Thursday November 12 and the tree lighting will also be that
night. The tree lighting has been scheduled for 6:00 with the parade following at 6:30.
Recruitment Fund Grant
Day Dream Spa and Textbook Rental have received their checks. There may be another application for Board
action at the October meeting.
Beautification Subcommittee
The Subcommittee met and is arranging to replace the holiday garland, which was in bad shape last year.
Rear Facade Program
Work is progressing on both front and rear facade program projects.
DOWNTOWN OSHKOSH BID BOARD
MINUTES
September 15, 2009
REVIEW DRAFT 2010 BUDGET
Candace Pearson reviewed the draft budget (attached). The budget for the contract work to be done by Blue
Door is an estimate at this point. Those costs will be established and the proposed budget finalized for Board
action next month.
Following discussion, there was consensus that the total assessment would not exceed the assessment for 2009.
FUTURE RESERVES /2010 BUDGET ALLOCATION
A preliminary budget was distributed, but the subcommittee needs more information from the Blue Door
planning meetings to finalize a proposed budget. That will be available for Board action in October.
BRANDING
Maureen Lasky and Candace Pearson met with Wendy Hielsberg at the Convention and Visitors Bureau to
discuss the deliverables the BID could expect for the $5,000 contribution to the branding project. Based on a
conference call to the provider during that meeting, it appeared that the primary effort was going to be on
tourism and that there would probably be no deliverables for the BID itself. For this reason, Maureen and
Candace are recommending that the BID not participate in this effort as there appears to be no real benefit for
the BID. If the scope of the project changes, this could be reconsidered.
2010 MARKETING CONTRACT
Blue Door will hold two planning related sessions; from 8am -12pm Monday, September 21 and Sam 10 am
Monday, September 28 at the Chamber. The purpose of these sessions is to identify promotional and other
activities to be undertaken during Main Street reconstruction, and the entities who will be responsible for those
various activities (BID staff, Blue Door, Marketing Consortium, etc.). A report will be presented to the
Marketing Consortium on October 14. This will be used to finalize the BID budget.
400 EAST PARKING LOT PROJECT
Chris Strong reported that work is progressing well. There have been no significant complaints from abutting
owners and tenants. There have been some additional costs related to encountering foundations. The work
sequence is going to be modified which may result in the parking lot being able to be used sooner.
FUNDING FOR GRAND OPERA HOUSE
Candace Pearson and Jim Stapel met with representatives of the Grand to discuss BID financial assistance.
Based on that conversation, financial support for the Grand was included in the 2010 proposed budget. There
was some discussion regarding this and that information will be taken to the budget subcommittee.
AGENDA ITEMS FOR NOVEMBER MEETING
No items were recommended.
ADJOURNMENT
There being no further business, Jeff Jahnke moved the meeting be adjourned. Melody Wollangk seconded the
motion which passed unanimously.
Respectfully Submitted,
Susan Kepplinger
Principal Planner
2
Downtown Oshkosh Business Improvement District 2009 Operating Plan
Postings through September 4, 2009
2009 Assessment 152,950.00
2008 Carry over 52,328.33
TOTAL AVAILABLE 205,278.33
Funds Allocated 205,278.33
Balance Available 0.00
9/22/2009
2010
Tentative
2009
Allocation
Expenditures
Receipt
Transferred
Encumbered
Balance
Balance
Leadership
OAEDC Service Contract
45,000.00
42,000.00
22,864.97
19,135.03
Annual Report
1,000.00
0.00
1
OCMS Downtown TV Program
5,000.00
3,600.00
1,235.00
2,365.00
Professional Development
400.00
400.00
0.00
400.00
Recruitment Retention
Recruitment Grant Program
25,000.00
31,000.00
6,000.00
250.00
(6,000.00)
9,000.00
10,250.00
Revolving Loan Fund
1,000.00
1,000.00
1,000.00
0.00
DESTINATION
Events
Holiday Parade
750.00
500.00
0.00
500.00
Waterfest
2,500.00
2,500.00
2,500.00
0.00
Live at Lunch
2,500.00
2,740.25
2,556.00
0.00
184.25
Gallery Walk
3,000.00
2,400.00
1,600.00
800.00
Local Event (to be determined)
1,500.00
0.00
(1,000.00)
500.00
Public Enemies Movie Release
500.00
799.02
1,000.00
700.98
Movies in the Park
1,800.00
Grand Opera House
3,000.00
General Advertising
9,000.00
2,400.00
1,121.10
1,278.90
Marketing Consortium
Destination Downtown
1,500.00
1,500.00
2,204.20
2,565.00
0.00
1,860.80
Halloween
1,000.00
750.00
155.26
0.00
594.74
Christmas Tree Lighting
500.00
500.00
0.00
0.00
500.00
Holiday Shopping Event
2,500.00
2,500.00
0.00
0.00
2,500.00
Beautification
Contracted Services
15,000.00
15,000.00
7,526.25
0.00
7,473.75
Holiday
4,000.00
4,000.00
0.00
0.00
4,000.00
Planter Maintenance
6,000.00
6,000.00
5,037.12
962.88
Back Door Facade Project
5,000.00
5,000.00
0.00
Other
5,000.00
5,000.00
497.50
4,502.50
Parking
17,900.00
19,400.00
4,850.00
0.00
14,550.00
Reserve /Future Projects
59,088.08
0.00
0.00
1,000.00
60,088.08
2010 proposed use
43,000.00
2011 branding and other projects
20,000.00
2009 carryover
TOTAL OPERATING BUDGET
215,350.00
205,278.33
64,946.42
2,815.00
9,000.00
134,146.91
9/22/2009