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HomeMy WebLinkAboutMinutesDOWNTOWN OSHKOSH BID BOARD MINUTES August 18, 2009 PRESENT: Todd Cummings, David Hetzel, Megan Lang, Candace Pearson, Mike Russell, David Sparr, Jim Stapel EXCUSED: Jeff Jahnke, Kurt Koeppler STAFF: Susan Kepplinger, Maureen Lasky, Ryan Henniker, Intern OTHERS: Rob Kleman, OAEDC, Chris Murawski, AECOM, Sandy Prunty, Marketing Consortium CALL TO ORDER Chair David Sparr called the meeting to order and a quorum was declared present. MINUTES OF JULY 21 MEETING Mike Russell moved approval of the July 21 minutes as submitted. Megan Lang seconded the motion which passed unanimously. POLICING /TRAFFIC/PARKING ISSUES Officer Dolan provided the following information; the PD is undertaking pedestrian crossing enforcement on both Main Street and in the Pearl/Market area, there will be additional police presence at the City bus transfer station when school starts. In response to an inquiry, OPD is aware of an increase in the number of people gathering in Opera House Square on Tuesday nights. MONTHLY FINANCIAL REPORT Candace Pearson moved approval of the financial report as submitted. David Hetzel seconded the motion which passed unanimously. BID MANAGER AND SUBCOMMITTEE REPORTS Recruitment Fund Grant The final piece of personal financial information has been provided by E.G. Stratt. There have been two additional inquiries regarding financing. Beautification Subcommittee Ground Effects has completed the additional work requested in the State Street area. The Subcommittee has not met since the last BID Board meeting. Rear Facade Program Both front and rear facade program projects are progressing. Branding Requests for Proposals for the 2010 marketing campaign have been sent out. Proposals are to be submitted by August 10. The branding process will occur during 2010 and is separate from the 2010 marketing campaign. 2010 Subcommittee Board members agreed that the 2010 Subcommittee should finalize their list of proposed uses for the funds allocated in the BID budget to "Future Projects" for consideration at the September meeting. DOWNTOWN OSHKOSH BID BOARD MINUTES August 18, 2009 2010 Budget Candace Pearson reported that the Subcommittee had met and requests for proposals for funding for 2010 BID events have been sent out. A preliminary 2010 budget will be available for BID Board review in September and a final budget will be ready for action in October. Marketing Consortium Plans are underway for fall and early winter events and promotions. The Consortium has two new members. Other The Farmers Market was initially scheduled to end August 26, the day of the last Live at Lunch. Due to vendor interest, the Market will continue on Wednesdays through October 14. 2010 MARKETING CONTRACT Proposals were submitted by two local consultants who each also made presentations to Candy Pearson, Maureen Lasky, Sandy Prunty and Susan Kepplinger. Based on the proposals and the presentations, Candy Pearson moved that the BID enter into a contract with Blue Door Consulting and that the BID authorize up to $2,000 for the development of an initial plan to identify what is to be done, by whom and when. This plan development will include a facilitated session with BID staff and members of the Marketing Consortium. Mike Russell seconded the motion, which passed unanimously with Melody Wollangk and Megan Lang abstaining. The plan will be completed by the first week in October. FUTURE RESERVES /2010 BUDGET ALLOCATION The 2010 Subcommittee will meet August 25 to finalize proposed uses of the Future Reserves budget for Board action in September. Jim Stapel inquired about the possible use of these funds in support of the repair of the roof of the Grand Opera House. Following discussion, Candace Pearson agreed to contact Joe Ferlo to discuss potential support by the BID. Once the meeting is set, she will contact either Megan Lang or Jim Stapel to attend as well. It was agreed that if the Grand wanted a specific dollar commitment prior to Tuesday's Common Council meeting, a special meeting of the BID Board would be called Thursday. BRANDING Candy Pearson reported that she had met with the Director of the Oshkosh Convention and Visitors Bureau, Wendy Hielsberg, to discuss the plans for development of a new Oshkosh brand. Several local organizations including the Oshkosh Area Community Foundation, the Chamber of Commerce, the University of Wisconsin Oshkosh and the Northwestern are participating and providing financial support. The process began with the Visioning process facilitated by Nelessen Associates that resulted in the Vision Report. A consultant has been retained to complete the process which will begin in October and be completed in approximately eight months. If the BID would like to become involved in this effort, the BID would have to make a contribution of an estimated $5,000. Being involved with this process will provide the BID with a separate brand that will mesh with the "umbrella" brand and a marketing strategy that would be used to hire a separate consultant to execute in 2011, after the North Main reconstruction process is completed. If the BID elects to participate, two representatives will sit on the branding committee. Following discussion, Candy Pearson moved that the BID commit up to $5,000 to participate in the branding process, with the condition that the fee would generate identified deliverables. Jim Staple seconded the motion which passed unanimously. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES August 18, 2009 400 EAST PARKING LOT PROJECT Chris Murawski, Project Engineer with AECOM, reported that after a week delay, the DNR had issued the permit which will enable the project to begin on Wednesday. The contract will be extended accordingly. AGENDA ITEMS FOR SEPTEMBER 15 MEETING The following items were identified; Grand Opera House repair status, preliminary 2010 budget, 2010 marketing planning and branding. ADJOURNMENT There being no further business, Jim Stapel moved the meeting be adjourned. Candace Pearson seconded the motion which passed unanimously. Respectfully Submitted, Susan Kepplinger Principal Planner 3