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HomeMy WebLinkAbout09-332AUGUST 25, 2009 09 -332 RESOLUTION (CARRIED 7 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: AWARD BID TO L & S TRUCK CENTER FOR 3/4 TON PICKUP 4WD CAB W/6.5' BOX FOR WATER FILTRATION PLANT ($33,339.00) INITIATED BY: PURCHASING DIVISION WHEREAS, the City of Oshkosh has heretofore advertised for bids for one (1) 3/4 ton pickup 4WD crew cab w/6.5 box for Water Filtration Plant ; and WHEREAS, upon the opening and tabulation of bids, it appears that the following is the most advantageous bid: L & S TRUCK CENTER 330 N. Bluemound Dr. Appleton, WI 54914 Total bid w /trade and add -ons — 2010 Ford F250 $33,339.00 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bid is hereby accepted and the proper City officials are hereby authorized and directed to enter into an appropriate agreement for the purpose of same, all according to plans, specifications, and bid on file. Money for this purpose is hereby appropriated from: Acct. No. 541-1810-1788-00000 — Water Utility — Motor Vehicles CITY HALL 215 Church Avenue P.O. Box 1130 Oshkosh. 54903-1130 City of Oshkosh 0 Of HKCYH TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Director DATE: August 12, 2009 RE: Water Filtration Pickup Truck BACKGROUND The Water Filtration Division would like to replace their 1993 Chevy pickup truck. This truck has 89,000 miles, is rusting throughout the body and is requiring more maintenance to keep it operational. A new truck would require Iess maintenance and include a snow plow to assist in snowplowing operations. ANALYSIS Working in conjunction with the Street Division, Purchasing reviewed and prepared proposals seeking vendors for this truck replacement. Bid requests were sent to vendors who have received invitations to bids in previous years. In addition the bids were advertised in the local paper and posted online on NovusVendor. Bids were received on July 22, 2009. The bid tabulations are attached. Working with the Street Division, Purchasing reviewed the bids and concluded the low bid from L & S Truck Center met the bid specifications. FISCAL IMPACT This truck will have a fiscal impact of $33,339 (net truck bid with trade + add -ons). This item was budgeted in the 2009 CIP major I equipment replacement at $30,000. This fiscal impact is $3,339 over the amount budgeted in the CIP, however we would recommend using the surplus balance of funds from the 7/6/09 Water Distribution Tandem Axle Dump Truck purchase ($12,859 surplus available) for this difference. Funding for this item would be charged to the Water Filtration CIP account: 541 -1810- 1788 - 00000. RECOMMENDATION Purchasing recommends the Common Council award the bid to L & S Truck Center for $33,339. Respectful y ub itted, W Jon Urben General Services Director Approved: City Manager. co co LC7 U_p X H W LL Z o� LLJ F I Z;5 � 0 W LL Z 0 O LL O m 0 O N CN N J 7 O w z w O_ O we z ca co CO Q M M co co M m m O O cn 0 w W 0 W n ¢ o Q © �, o � W m Im m ❑ o w ❑ ❑ Z Z 6 Z CF) O Cfl W � Z ❑_ q ❑ 0 o 0 0 CO AL❑ w = Q � CO M M t M LO Z� m CCYi v c d 61-:� 61!)- 60J. ❑_ w O d O C0 F- N Z m co L17 00 N N w �m o ° o o U) M W U J O m LO Q � Q O p �O `6} U- LO O LN 07 NN. O No � N � � 0 LL U � C7 O v m p Fn p m O d N 2 LM T — _ N O +r LL) LPL O O O N p 2 1LO Q m LL L m O m = 0 Z ON Z : co M 04 S o25M J m Q 3h M W Lo S