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Home My WebLink AboutCity Manager's ReportREPORT OF THE CITY MANAGER COMMON COUNCIL MEETING August 11, 2009 6:00 p.m. CITY MANAGER'S REPORT BILLS Approval of bills presented by the Director of Finance. RFC FFCT Approval to the University of Wisconsin - Oshkosh to close Pearl Avenue, from Osceola Street to the entrance of Parking Lot #13 on the UW -O campus, on Sunday, September 7, 2009, from 2:00 p.m. to 9:00 p.m., for their Rec Fest event, in accordance with the attached letter of request. SENIOR TRIATHLON BIKE EVENT Approval to the Oshkosh Recreation Department and Oshkosh Seniors Center to utilize Menominee Park and facilities on Saturday, September 19, 2009, from 9:00 a.m. to 12:00 noon, for their Senior Triathlon Bike Event, in accordance with the attached letter of request. DECIBEL DRAG RACE SHOW Approval to the Exclusive Company to utilize the city's parking lot directly adjacent to 318 North Main Street on Saturday and Sunday, August 15 and 16, 2009, from 10:00 a.m. to 6:00 p.m., for their Decibel Drag Race Show event, in accordance with the attached letter of request. LABOR DAY CELEBRATION & CAR SHOW Approval to the Winnebago County Wisconsin Labor Council to utilize South Park and facilities on Sunday, September 6, 2009, from 6:00 p.m. to 9:00 p.m., and on Monday, September 7, 2009, from 8:00 a.m. 6:00 p.m., for their Labor Day Celebration and Car Show, in accordance with the attached letter of request. STUDENT MOVE -IN DAY Approval to the University of Wisconsin - Oshkosh to change the traffic patterns on Elmwood Avenue, between Algoma Boulevard and West Lincoln Avenue; West Lincoln Avenue, between Elmwood Avenue and Cherry Street; Cherry Street, between West Lincoln Avenue and West Irving Avenue; and Osceola Street, between Algoma Boulevard and High Avenue, on Sunday and Monday, September 6 and 7, 2009, from 8:00 a.m. to 4:00 p.m., to accommodate the student move -in, in accordance with the attached letter of request. ST. JOHN NEUMANN CROSS COUNTRY MEET Approval to Unified Catholic Schools of Oshkosh to utilize Rainbow Park and facilities on Tuesday, September 15, 2009, from 3:00 p.m. to 6:00 p.m., for their middle school Cross Country Meet, in accordance with the attached letter of request. RACE THE LAKE Approval to Midwest Sports Events to utilize County Highway A, Bowen Street, Murdock Avenue, Menominee Drive, Hazel Street, Irving Avenue, Ceape Avenue, North Main Street, South Main Street, and Highway #45 on Sunday, August 16, 2009, from 6:15 a.m. to 8:15 a.m., for the Race the Lake event, in accordance with the attached letter of request. OSHKOSH TM July 22, 2009 Mr. Mark Rohloff City Manager 215 Church Ave. PO Box 1130 Oshkosh, WI 54903 -1130 Dear Mr. Rohloff: On Sunday, September 7, 2009, the University of Wisconsin Oshkosh Student Rec and Wellness Center will be holding an event to welcome back students to campus. Rec Fest will take place from 5:30- 8:00pm with many activities such as volleyball, a soccer shoot -out, pony hop races, music, free food and prizes. To keep this event connected to the Student Rec and Wellness Center and not have to spread into the mall area of campus, we would like to close Pearl Avenue from Osceola Street to the entrance of parking Lot 13 on campus. Since there will be some set up involved, we are requesting that the time of closure begin at 2:00pm. This will allow us to take some of the activities onto the street and utilize the area in front of our building. Thank you for your immediate consideration of this request. If you have any questions please do not hesitate to contact me a reichenj(a,uwosh.edu or 920 - 424 -3047. Si , Jill R. Reichenberger Coordinator, Rec Fest Student Rec and Wellness Center STUDENT RECREATION AND WELLNESS CENTER UNIVERSITY OF WISCONSIN OSHKOSH • 800 ALGOMA BLVD • OSHKOSH WI 54901 -8697 MAIN DESK (920) 424 -1245 • FAX (920) 424 -2266 An Equal Opportunity /Affirmative Action Institution • www.uwosh.edu OSHKOSH RECREATION DEPARTMENT AL WENIG, DIRECTOR (920) 424 -0248 PROGRAM SUPERVISORS LORI GENTRY (920) 424 -0243 VERONICA ROBINSON (920) 424 -0242 July 23, 2009 Tom Stephany City Parks Director 215 Church Ave Oshkosh WI ' 54901 Dear Mr. Stephany: This letter is to inform you that the Oshkosh Recreation Department, in conjunction with the Oshkosh Seniors Center has reserved Shelter #3 at Menominee Park for a Senior Triathlon Bike event on Saturday, September 19, 2009. The event will take place from approximately 9:00am until 12:00pm. The shelter will be used as the main event location. The shelter has been reserved with Trish Wendorf at the City Parks Department office. The area of the park that we will be using includes the trails throughout the park, around the zoo and Kiwanis Shelter. We will be in contact with the Oshkosh Police Department regarding this event and any traffic concerns they may have once we know the number of participants registered. If you have any questions regarding these arrangements, please call me at 424 -0242. Thank you. Sincerely, Veronica L. Robinson Program Supervisor Oshkosh Recreation Department - Oshkosh Area School District July 8th, 2009 Oshkosh City Manager, On August 15 and Au sgu t 16 , The Exclusive Company will be hosting our fourth annual Decibel Drag Race Show to showcase a huge sale of car stereos and a stereo sound competition. We request use of the city parking lot directly adjacent to The Exclusive Company's retail store at 318 N Main Street. We would use the lot for this show only on Saturday and Sunday, August 15 and August 16, starting at 10AM and have everyone cleared out by 6PM. This event will be similar to our successful DB Drag Race events the last three years at The Exclusive Company for which we used the same parking lot. We will once again have live DJs as well as food & beverages (no alcohol). Thank you for consideration in The Exclusive Company's use of the parking lot for this event, as well as your continued support of The Exclusive Company and downtown Oshkosh. Regards, Brandon Delrow Office Manager F COUNTY LABOR COUNCIL Affliated with the American Federation of Labor - Congress of Industrial Organizations Labor Hall 2211 Oregon Street, Suite A3, Oshkosh, Wisconsin 54901 4E E -Mail: WinnebagoLabor @Hotmail.com July 29, 2009 Mr. Mark Rohloff City Manager City of Oshkosh 215 Church Avenue, PO Box 1130 Oshkosh, Wl 54903 -1103 Dear Mr. Rohloff, On behalf of the Winnebago County Wisconsin Labor Council I would like to reserve South Park and its facilities for our annual Labor Day Celebration and Car Show on Labor Day, Monday, September 7, 2009. Our Labor Day Celebration is an event that is open to the community. We will again be serving food and drinks, and the proper city permits will be obtained. Live music will also be a part of our entertainment. We will need the large park pavilion for set up the night of September 6, 2009, from 6:00 to 9:00, and the park from 8:00 a.m. to 6:00 pm. on Labor Day, September 7, 2009. Thank you for your consideration of our request. We hope that you and the members of the Oshkosh Common Council will be able to attend our celebration. Sincerely, 9 Kae g ice President Winnebago County Labor Council 2211 Oregon Street, Suite A -3 Oshkosh, W154902 COUNCIL MEETINGS - 4TH TUESDAY AT 7:00 PM A.F.L. - C.I.O. OSHKOSH TM July 21, 2009 Mr. Mark Rohloff City Manager 215 Church Street Oshkosh, WI 54901 Mr. Rohloff, I am writing in regards to the student move in for the 2009 -2010 school year at UW Oshkosh. Freshman will move in on Sunday, September 6, 2009 and the remaining students will move in on Monday, September 7, 2009. As in years past, we are requesting permission to change the following streets to one- way streets to assist with the move in: Elmwood Ave. between Algoma Blvd. and West Lincoln Ave., with traffic flow south to north. West Lincoln Ave. between Elmwood Ave. and Cherry St., with traffic flow west to east. Cherry St. between West Lincoln Ave. and West Irving Ave., with traffic flow north to south. Osceola St. between Algoma Blvd. and High Ave., with traffic flow north to south. The changes would be in effect from 8:OOAM to 4:OOPM each day. Street barricades and signs will be used to inform motorist of the changes. Student parking attendants will also man major intersections. If you have any questions or comments, please contact me at the University Police Department, telephone 424 -1216. Sincerely, Officer Bradley .Hanson UW Oshkosh Police Department cc: Chief Timothy Franz, Oshkosh Fire Department Capt. Kurt Schoeni, Oshkosh Police Department Kathy Biggar, Winnebago County 911 Center Enc: Move -in map UNIVERSITY POLICE DEPARTMENT UNIVERSITY OF WISCONSIN OSHKOSH . 800 ALGOMA BLVD • OSHKOSH WI 54901 -8680 (920) 424 -1212 • FAX (920) 424 -0128 An Equal Opportunity / Affirmative Action Institution • www.uwosh.edu John Cleaver Athletics Director Oshkosh Lourdes High School 110 N Sawyer St. Oshkosh, WI 54902 f . "BUILDING ON A TRADITION OF EXCELLENCE" jmcleaver @ucs.k12.wi.us ) (o) 920- 230 -3255 1 (m) 920 - 203 -5259 1 (f) 920 - 303 -6682 August 4, 2009 Mark Rohloff City Manager for the City of Oshkosh PO Box 1130 215 Church Ave Oshkosh, WI 54901 Mark Rohloff: My name is John Cleaver and I'm the athletics director for Unified Catholic Schools of Oshkosh. Our middle school, St. John Neumann participates in the sport of Cross Country with the other Oshkosh Area School District (OASD) middle schools. We are scheduled by OASD to host a cross - country meet on 9/15 at 3:45 pm and would like to use general green space of Rainbow Park as our facility to host this meet. Between coaches, athletes and spectators, there should be anywhere between 150 -250 people but this range is an estimate only. We'll have around 100 athletes and coaches but its difficult to predict the number of spectators since many parents work while others can get off to come and watch. The meet should last until 5:30 or so. We enjoy the usage Rainbow Park because it has at least one shelter in case of inclement weather, there is enough land to fully map out a middle school length course and it is one of the very few in number areas left in the city of Oshkosh that one of the other middle schools does not already host a meet on when it is their turn. If approved by the city, we will also solicit the help of the Oshkosh auxiliary police to help monitor traffic on Rainbow Dr. and Veterans Trail. All correspondence can be directed towards me as the contact person at the information provided above. Thank you very much for your time and consideration. Sincerely, Q John M. Cleaver, Jr. Cc: Tom Stephany, Lori Gentry To: Oshkosh City Council From: Midwest Sports Events Gloria West Phone: 920 - 338 -8741 gloria,a midwestsportsevents.com Subject: "RACE THE LAKE" Bike event The 2 annual one -of -a -kind 90 mile bike event "Race the Lake" is taking place on Sunday, August 16th, 2008. This multi -city, multi - county timed bike race travels along the Lake Winnebago shoreline; starting and finishing in Fond du Lac, Wisconsin. Lake Winnebago is the second largest inland body of water in the United States and the most popular lake in Wisconsin. We have been working with the Bureau of Tourism to promote the tourism economy throughout the communities that surround the lake. We have worked well in the past with the Oshkosh Police Officers. The cyclists are through the community of Oshkosh very quickly as this is the first part of the bike. We have the intersections controlled by Police and Volunteers which we work out ahead of time. The cyclists will be through Oshkosh between 6:15am and 8:15am . Enclosed is the route and predicted times. I apologize for the late notice but did not realize there was a formal,request that needed to be submitted as we do not staff or finish in Oshkosh. Being aware now, I will submit my request much earlier. If you have any questions you can reach me at: 920 -338 -8741. Sincerely yours, Gloria West Race the Lake Director i tl { '° RACE THE LAKE COURSE MAP =I Rei hieenah at I �Neenah�. +_' F A,l O r a view• 1 z z 'ri z Stop at i Cliff State t High Cliff , 0 t m *;F',. h� '�. : 3 c, l �N t y Sc Q e Z P ark R '. I NS —5 kWl px- u�„,�r`'Y y �, ��'„�„,'�. 5;, •a'a . �t a ". Rest Stop 70 A ti. Kitten i c G tieA W k m C)shkv10 Rest Sto at " r RestSto at , Ev Ceape ve c° rvi Avg P �L1t p Menominee Park,�,� � nnb >° Lakeshore Dr' &QuinneyRd �� 151 Enlarged N OR View Start & Finish Jericho � �� Brothertown ,, =' 1 9WIde 1511 than Rd 5 ON Park v Enlarged i C _ tarar� View Irving Ave ��° ', a ss Ca[umetbille Cty HHH Oshkosh ei rm j r CO z • - Couf ty Road HK n Fa a ipe . Marytown how Rest Stop at F ".� , -z' G & Sunset Ln. '��• i z r an . '. � � �* � � Ce dpve a z U eA Johr�sf7urg :' g3 , x _ :4t. # 55 Rest Stop at Cty WH' near Cty ' i ,�f _ WW r :. Ct UV H N E E t' e er Eldorado — r y x Mt Calvary; �� rth Fond POWERED E7 MIDWEST CLAIMS SERVICE 1700 OPDYKE COURT AUBURN HILLS MI 48326 800 - 225 -6561 248 - 371 -3100 FAX 248 - 371 -3091 CLAIMS ACKNOWLEDGEMENT Midwest Claims Service handles the claims for the League of Wisconsin Municipalities Mutual Insurance INSURED AND FAX NUMBER CITY OF OSHKOSH ATTN: BOBBIE JO LUFT ATTN: ANGELA JOECKEL DATE OF INCIDENT: 04/17/2009 CLAIM NUMBER 141904 TYPE OF LOSS KOENEN, CAROLYN- CLAIMANT ALLEGES WHEN INSURED ENTERED HOME TO QUESTION CLAIMANTS' DAUGHTER THEY TRACKED IN INK FROM SHOES ALL OVER CARPET. This will acknowledge receipt of the above mentioned claim. In the event you have any questions regarding this claim, please contact JESSICA LOWTHER (800) 225 -6561 EXT 3098 li t f�n L AUG 0 3 :._ MIDWEST CLAIMS SERVICE 1700 OPDYKE COURT AUBURN HILLS MI 48326 800 - 225 -6561 248 - 371 -3100 FAX 248 - 371 -3091 CLAIMS ACKNOWLEDGEMENT Midwest Claims Service handles the claims for the League of Wisconsin Municipalities Mutual Insurance INSURED AND FAX NUMBER CITY OF OSHKOSH ATTN: BOBBIE JO LUFT ATTN: ANGELA JOECKEL DATE OF INCIDENT: 05/22/2009 CLAIM NUMBER 141888 TYPE OF LOSS COULTER - CLAIMANT ALLEGES POTHOLES BEHIND KWIK -TRIP PARALLEL TO HWY 41 DAMAGED VEHICLE. This will acknowledge receipt of the above mentioned claim. In the event you have any questions regarding this claim, please contact JOHN GALVANO (800) 225 -6561 EXT 3134 Fir (j `� i« D LC4 ltr L , 9 i AUG 0 3 2009 in L_j CITY CLERK'S OFFIC