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HomeMy WebLinkAbouttranist system cleaning service+s¢ 0 OSHKOSH TRANSIT SYSTEM CLEANING SERVICES SERVICE AGREEMENT This Agreement made and entered into this 1 st day of April 2009 by and between the City of Oshkosh, Wisconsin, hereinafter referred to as the City and Central Cleaning Service, whose principal place of business is 256 W. 8 Avenue, Oshkosh, WI 54902, hereinafter referred to as the Contractor. WITNESSETH: WHEREAS, the City is a Wisconsin. Municipal Corporation, acting by and through its authorized agents; and WHEREAS, the City owns and operates a public transit system under the provision of Wisconsin Statute 66.943, and WHEREAS, both the Urban Mass Transportation Administration of the U. S. Department of Transportation and the State of Wisconsin Department of Transportation assist in the subsidization of the transit system operating costs under formula grant programs; and WHEREAS, the City desires to engage a contractor to provide cleaning services, and the contractor is able and willing to provide cleaning services under the terms and conditions set forth; NOW, THEREFORE, the City and the Contractor agree to the following: 1. LENGTH OF CONTRACT This contract is intended to be for a period of two years, beginning April 1, 2009, and concluding March 31, 2011. If the renewal rates are reasonable, the contract will be continued up to three years (pending available funding). The renewal rate will be conveyed to the Transportation Director by January 1 st of each year. This contract can be terminated by a 30 day written notice by either party. During the length of the contract, the contractor may request a modification to the yearly rate of payment by January 1 st for adoption that following April 1 If the new rate is deemed reasonable for the service provided, the City will authorize payment at the new rate for the succeeding contract year. 2. SERVICE DESCRIPTION The service to be provided is generally described below: Page 2 OTS BUILDING MAINTENANCE 926 DEMPSEY TRAIL AREA SERVICES TIME TABLE OFFICES Empty and clean wastebaskets Daily All non- recyclables to be put in garage dumpsters All recyclables to be put in recyclable dumpsters Dust counter tops, desks, window ledges Daily Vacuum carpets Daily Spot clean carpets Daily Sweep and wet -mop tile floors Daily Wipe down /sanitize phones and door knobs Daily Clean desks, wipe down fronts of desks /files Weekly Wipe down vinyl chairs/Vacuum cloth chairs Weekly Wipe down office doors /clean glass Weekly Wipe down counters and mopboards Weekly Clean windows /screens - inside and out Monthly Strip, wax and buff floors Quarterly Clean lights /inside & outside surfaces Quarterly Shampoo carpet (APRIL, OCTOBER) Semi- Annually Wash walls (JANUARY, JUNE) Semi- Annually Spot clean walls As Needed Clean air vent grills As Needed FRT. ELECTRICAL OFFICE Sweep and wet -mop floor Daily Strip, wax and buff floor Quarterly Empty and clean wastebaskets Daily All non - recyclables to be put in garage dumpsters All recyclables to be put in recyclable dumpsters HALLWAY Sweep and wet -mop floor Daily Wipe down mopboards Weekly Strip, wax and buff floor Quarterly Wash Walls (JANUARY, JUNE) Semi - Annually Clean lights /inside & outside surfaces Quarterly Spot clean walls As Needed BREAKROOM Sweep and wet -mop floor Daily Wipe down and disinfect table, chairs & counters Daily Page 3 OTS BUILDING MAINTENANCE 926 DEMPSEY TRAIL AREA SERVICES TIME TABLE Empty and clean wastebaskets Daily All non - recyclables to be put in garage dumpsters All recyclables to be put in recyclable dumpsters Clean sink and counter areas Daily Wipe down mopboards Weekly Strip, wax and buff floor Quarterly Wash walls (JANUARY, JUNE) Bi- Annually Clean lights /inside & outside surfaces Quarterly Spot clean walls As Needed RESTROOMS Empty and clean /disinfect wastebaskets, and sanitary product boxes Daily All non - recyclables to be put in garage dumpsters All recyclables to be put in recyclable dumpsters Sweep and wet -mop floor Daily Clean mirrors Daily Clean /Disinfect toilets and urinals Daily Clean /Disinfect sinks and countertops Daily Wipe down mopboards Weekly Clean showers (Men's) Weekly Wash walls (JANUARY, JUNE) Semi- Annually Clean lights /Inside & outside surfaces Quarterly Clean outside of lockers and cabinets Semi- Annually Spot clean walls As Needed Keep dispensers (soap, towel, cup) filled As Needed Clean air vent grills As Needed Page 4 OTS TRANSIT CENTER MAINTENANCE 110 Pearl Avenue AREA SERVICES TIME TABLE SHELTERS Sweep and wet -mop (weather permitting) floors Daily (including Spot clean all glass (inside & out) Daily stone area Empty garbage (remove from property and place Daily around shelter) all garage in bags next to garbage dumpsters in Wash walls (APRIL, OCTOBER) Semi- Annually shop. Do not put in dumpsters) Semi- Annually Spot clean walls Remove any graffiti Daily As Needed Clean benches Daily Wipe down all horizontal surfaces Daily Spot clean glass on two (2) display boards Daily Thorough cleaning Weekly Clean glass inside and out Weekly Clean lights Semi- Annually BUS DRIVES Spot clean floors Daily and Remove any garbage or debris Daily PARKING AREA Sweep floors Weekly Scrub and wash Monthly Clean up all debris around bench by public telephone on Daily Pearl Avenue RESTROOMS Empty and clean /disinfect wastebaskets, ashtrays, and sanitary product boxes Daily Sweep and wet -mop floors Daily Clean mirrors Daily Dust all horizontal surfaces Daily Clean /Disinfect toilets and urinals Daily Clean sinks Daily Wipe down mopboards Weekly Wash walls (APRIL, OCTOBER) Semi- Annually Clean lights Semi- Annually Spot clean walls As Needed Keep dispensers (soap, towel, cup) filled As Needed NOTE: Daily = Monday through Saturday r Page 5 INSIDE CLEANING OF CITY BUSES LOCATED IN TRANSIT GARAGE Monday through Saturday (six days a week): Clean buses that were used on city runs as posted on run board. 9 buses (Monday- Saturday) Cleaning includes: SEATS: Wipe or wash all seats daily RAILS: Wipe off all rails SIDE PANELS: Wipe or wash, when required, all interior panels HORIZONTAL SURFACES: Wipe or wash all horizontal surfaces daily WINDOWS: Wash all inside windows FLOORS: Sweep and mop DAILY. Empty debris into dumpster. (Note: no debris on garage floor) DRIVER'S AREA: Wipe or wash dash and panels daily. Sweep floor around seat. TRASH CONTAINERS: Empty debris into dumpster. Page 6 3. ADMINISTRATION The Transportation Director or his/her designee will receive all complaints on the service being operated under this bid. These complaints will be forwarded to the Contractor for prompt resolution. 4. KEY EMPLOYEE The Contractor will appoint an individual to be the main contact person for this program. 5. INSURANCE The Contractor shall not commence work under this agreement until it has obtained all insurance required under this paragraph. Evidence of this insurance coverage shall be furnished to the City in the form of certificates of insurance within 10 business days after execution of the agreement by the City. The Contractor shall, at a minimum carry and pay the premiums for insurance of not less than the following: 1) Worker's Compensation Insurance. The Contractor shall take out and maintain Worker's Compensation Insurance in accordance with Statutory requirements of the State of Wisconsin. 2) Liability Insurance. The Contractor shall take out and maintain during the life of this agreement such public liability, vehicle liability and property damage insurance as shall protect the City and the Contractor from all claims for damages, personal injury, including accidental death, as well as from claims for property damages which may arise from operations under this agreement whether such operations be by the Contractor or by other directly or indirectly employed by either of them, by naming them as additional insured with respect to this program. The amount of insurance shall be as follows: Page 7 5. Continued Liability and P.D. Liability All Limits in Thousands General Aggregate $500 Products - Comp /Ops Aggregate $500 Personal & Advertising Injury $500 Each Occurrence $500 Fire Damage (any one fire) $ 50 Medical Expense (any one person) $ 5 Vehicle Insurance Medical Accidental Uninsured Liability Expense Death Benefit Motorists (Each person) (Each named insured) A 5,000 1,000 B Explanation of above liability codes (A) = Bod.lnj. 25,000 -Each Person 50,000 -Each Accident Property Damage 25,000 -Each Accident (B) = 25,000 -Each Person 50,000 -Each Accident The insurance specified above shall be with an acceptable insurance company authorized to do business in the State of Wisconsin, and shall be taken out before work is commenced and kept in effect until all work is completed. The City shall be given a minimum of 30 days notice in the event of change or cancellation of any insurance requirements. The City shall be named "additional insured" on all policies. The Contractor agrees to hold the City harmless and does indemnify the City against any claim or demands of any person arising by reason of the Contractors operation of the service. Any and all claims arising from said operation shall be handled by the Contractor or its insurance carrier. The Contractor or its insurance carrier shall defend the City in any litigation arising from such claims, and pay any judgements obtained in any such litigation. 6. COMPENSATION The yearly rate agreed upon is $ 23,541.00. The City agrees to pay the Contractor monthly during the term of this agreement. The Contractor will submit an invoice monthly to: OSHKOSH TRANSIT SYSTEM c/o City of Oshkosh Accounting Dept. P.O. Box 1130 Oshkosh, Wisconsin 54903 7. CHANGES TO THE AGREEMENT The City may at any time by thirty (30) days written notice change or amend this agreement. 8. TERMINATION FOR CONVENIENCE Either party may terminate the agreement in whole, without cause, at any time after execution of the agreement by thirty (30) days written notice to the other party, when for any reason the City or Contractor determines that such termination is in their best interest. Upon receipt of written notice of termination, all deliveries of service and other performance by Contractor shall cease to extent specified in the notice of termination. Contractor shall prepare a final invoice within ten (10) days of such termination reflecting work actually furnished pursuant to the agreement and to the satisfaction of the City that has not appeared on any previous invoice for payment. Notice of intent to terminate shall be made through "return- receipt certified mail" at least thirty (30) calendar days prior to the proposed termination date. 9. DEFAULT BY CONTRACTOR The Contractor's failure to perform, improperly perform, violate, or default in any of the terms, conditions, or provisions of this agreement, shall include, but are not limited to: (1) Determination by the City that service rendered on particular occasions fail to meet the Operating Policies and Procedures, due to the intentional or negligent acts or omissions to act on the part of the Contractor. (2) Failure of the Contractor to respond to any specific written request by the City to change service practices, which are inconsistent with requirements of this agreement. Page 9 9. Continued (3) Failure to perform or improperly perform any of the work described as specified in this agreement. In the event of such failure to perform, improper performance of, violation of or default in the terms, conditions, and provisions of this agreement, as described above, or in any manner, the City may take the following action with respect to the Contractor: (1) Terminate the agreement. (2) Suspend the Contractor, for a reasonable time period, from providing services under this agreement. (3) Withhold payment or a portion of payment due to the Contractor on invoices previously submitted to the City. In the event of a termination, the performance of any work and any other performance by the Contractor pursuant to this agreement shall cease, and the Contractor shall prepare final invoice reflecting the service furnished pursuant to this agreement and which have not appeared on any previous invoice. The City agrees to pay the Contractor, in accordance with the terms of this agreement and as reflected on said invoices, for service actually furnished, exclusive of any compensation previously paid. Should the cost of any damages incurred by the City as a result of the Contractor's default violation, or non- performance, be over and above the final invoice submitted by the Contractor, the retention of said invoiced amount shall not be deemed a waiver of the City's right or entitlement to additional damage amounts from the Contractor. 10. FAMILIARITY AND COMPLIANCE WITH TERMS The Contractor represents that it has carefully reviewed the terms and conditions of this agreement and is familiar with such terms and conditions and agrees to faithfully comply with the same to the extent authorized and required by this agreement. Page 10 11. SUCCESSORS AND ASSIGNS All provisions of this agreement shall extend to bind and inure to the benefit not only of the City and the Contractor, but also their legal representatives, successors, and assigns. 12. AGREEMENT ALL - INCLUSIVE This agreement contains all of the terms and conditions between the parties hereto and no alterations, amendment, or addition thereto shall be valid unless in writing and signed by both said parties. 13. STATE /FEDERAL REGULATIONS This agreement shall at all times be subject to the rules and regulations of the WisDOT and FTA under the provisions of the Urban Mass Transportation Act of 1964, as amended. 14. MISCELLANEOUS In no event shall either party be deemed to be in default or any provision of this agreement for failure to perform, where such failure is due to strikes, walkouts, riots, civil insurrections or disorders, act of God, adverse weather conditions, or for any other cause or causes beyond the control of the City or the Contractor. 4 Page 11 IN WITNESS THEREOF, the parties hereto have caused this Agreement to be executed by their respective proper officers and affixed their corporate seals hereto as of the day and year first above written. CITY OF OSHKOSH �___ _ MAIAK A. ROHLOFF CITY MANAGER PAMELA R. UBRIG CITY CLERK CENTRAL CLEANING SERVICE ROBERT GONZALEI PRESIDENT W ITNESS APPROVED .. 1 : 4 611 certify that the necessary provisions have been made to pay the liability which will accrue under this contract. PEGGY °STEENO DIRECTOR OF FINANCE