HomeMy WebLinkAboutCity Manager AnnouncementsCity of Oshkosh
Finance Department
215 Church Ave., PO Box 1130
Oshkosh, WI 54903 -1130
Qjl�KW H (920) 236 -5005 (920) 236 -5039 FAX
ON THE WATER
MEMORANDUM
DATE: July 9, 2009
TO: Mark Rohloff, City Manager
FROM: Peggy Steeno, Director of Finance
RE: Budget Kick -Off Discussion
Peggy A. Steeno
Director
In preparation of the discussion with the Council on Tuesday regarding the 2010
Budget, I have compiled the following:
o 2009 Financial Statements (through 5131109) - As these statements indicate,
we are on track to complete 2009 within budget. Although a few items such as
interest earnings (showing a negative variance) and road salt (expected to come
in high) are not in line with budget projections, other items such as
gasoline /diesel fuel and miscellaneous income are showing positive variances.
o Historical Information on the Tax Rate, Levy, and Expenditures — This
information shows a historical view of the tax rate, levy, and expenditure levels.
In reviewing the expenditure levels for the past 5 years, it is important to note
that the increases during that time have remained under 3.5 %, with the average
being 2.83 %.
o 2010 Budget Information Sheet — As illustrated on this sheet, the impact of the
State Budget, along with other known increases, will make arriving at a 2010
balanced budget quite challenging. With the allowed levy increase of
approximately $836,500, and the known offsets against that of approximately
$700, 000, we certainly have our work cut out for us.
Please let me know if you have questions or need additional information regarding this
item prior to Tuesday's Meeting. Otherwise, I look forward to discussing this item with
you and the Council at the meeting.
General Fund Revenues
January 9, 2009 - May 31, 2009
TAXES LEVIED BY CITY
General Property Tax
Municipal Owned Utility
Snow Removal
Weed Cutting
Mobile Home Tax
Payment in Lieu of Taxes
TIF District Closeout
TOTAL TAXES LEVIED
LICENSES & PERMITS
RuIC1S if�ctual EctdRultJl~ €: €i:;ACtuaf €:::Feceivt:
$ 3,119,037 $
3,489,455
111.88% $
3,822,232 $
4,204,649
110.01
650,000
650,000
100.00%
1,000,000
1,000,000
100.00%
9,000
12,990
144.33%
10,000
11,791
117.91%
12,000
(200)
-1.67%
17,000
0
0.00%
108,000
53,741
49.76%
109,000
52,897
48.53%
118,000
5,911
5.01%
105,000
13,388
12.75%
3,000
0
_ 0.00%
0
0
0.00%
$ 4,019,037 $ 4,211,897 104.80% $ 5,063,232 $ 5,282,725 104.34%
Heating
Liquor License
Cigarette License
Sundry License
Electric Permits
Building Permits
Plumbing Permits
Flammable Tank Fees
Housing Fees
Code Seals & Plan. Fees
Engineering Permits
Zoning Ordinances
TOTAL LICENSES & PERMITS
$ 90,000 $
42,428
47.14% $
90,000 $
29,371
32.63%
125,000
75,519
60.42%
125,000
75,136
60.11%
11,000
9,260
84.18%
11,000
8,760
79.64%
37,000
29,330
79.27%
38,000
32,350
85.13%
100,000
45,460
45.46%
100,000
36,780
36.78%
360,000
118,614
32.95%
300,000
87,693
29.23%
90,000
33,312
37.01%
90,000
30,416
33.80%
700
0
0.00%
1,000
0
0.00%
3,200
1,765
55.16%
3,200
1,970
61.56%
1,800
390
21.67%
1,000
140
14.00%
25,000
0
0.00%
0
0
0.00%
45,000
19,193
42.65%
50,000
16,074
32.15%
$ 888,700 $ 375,271 42.23% $ 809,200 $ 318,690 39.38%
FINES & COSTS I
County Court
Police Dept.
Penalties
TOTAL FINES & COSTS
STATE & COUNTY AIDS
Town Aid - Cable TV
Town Ambulance Aid
State Aid - Elections
Aid to Local Streets
Municipal Services
State Shared Aids
State Aids -Other
State Aids - Fire
Aids - Police
State Computer Credit
Expenditure Restraint
TOTAL STATE & CO. AIDS
USE OF MONEY & PROPERTY
Interest on Investments
Interest on Spec. Assessments
Rent
Sale of Land
TOTAL USE OF MONEY & PROP.
$ 310,000 $
120,901
39.00% $
281,500 $
123,313
43.81%
420,000
175,382
41.76%
405,000
197,515
48.77%
90,000
33,867
37.63%
90,000
29,677
32.97%
3,007,999
1,503,067
49.97%
3,035,000
1,518,002
50.02%
$ 820,000 $
330,150
40.26% $
776,500 $
350,505
45.14%
$ 8,400 $
4,292
51.10% $
8,600 $
4,471
51.99%
160,362
0
0.00%
71,340
21,402
30.00%
0
0
4,000
3,007,999
1,503,067
49.97%
3,035,000
1,518,002
50.02%
1,275,000
1,356,188
106.37%
1,245,000
1,252,756
100.62%
11,079,165
0
0.00%
11,085,237
0
0.00%
0
0
0.00%
0
0
0.00%
45,000
0
0.00%
58,000
0
0.00%
165,000
0
0.00%
195,000
1,615
0.83%
200,000
0
0.00%
180,000
0
0.00%
1,212,832
_ 0
0.00%
1,212,185
0
0.00%
$ 17,153,758 $ 2,863,547 16.69% $ 17,090,362 $ 2,802,246 16.40%
$ 950,000 $ 289,501 30.47% $ 900,000 $ 160,840 17.87%
220,000 1,242 0.56% 210,000 1,292 0.62%
2,000 2,084 104.20% 75 35 46.67%
0 0 0.00% 0_ _ 0 0.00%
$ 1,172,000 $ 292,827 24.99% $ 1,110,075 $ 162,167 14.61
2
Police Dept. Fees
$ 100,000 $
67,405
67.41% $
103,000 $
54,141
52.56%
Fire Dept. Fees
94,000
15,532
16.52%
101,000
8,330
8.25%
Ambulance Fees
1,900,000
789,557
41.56%
2,119,100
836,482
39.47%
Engineering Fees
50,000
3,791
7.58%
60,000
6,639
11.07%
Street Services
75,000
28,664
38.22%
75,000
19,178
25.57%
Electrical Dept.
25,000
62,881
251.52%
25,000
3,528
14.11%
Sign Dept.
1,500
9,681
645.40%
1,500
526
35.07%
Park Fees
40,000
7,049
17.62%
15,000
6,367
42.45%
Forestry Fees
0
0
0.00%
0
0
0.00%
City Clerk Fees
6,500
5,015
77.15%
6,500
5,245
80.69%
Community Development
403,000
121,576
30.17%
403,000
130,856
32.47%
Cable Access Fees
13,000
5,648
43.45%
15,000
840
5.60%
CAN Revenue
658,000
169,248
25.72%
650,000
171,177
26.33%
Xerox Charges
2,300
626
27.22%
1,100
63
5.73%
Property Search
30,000
9,860
32.87%
25,000
8,400
33.60%
Hazardous Materials
1,500
354
23.60%
500
910
182.00%
Garbage Fees
21,000
4,840
23.05%
21,000
4,840
23.05%
TOTAL CHGS. FOR CUR. SERV. $ 3,420,800 $ 1,301,727 38.05% $ 3,621,700 $ 1,257,522 34.72%
INTERDEPARTMENTAL REVENUES
Service Charge- Streets
$ 250,870 $
91,598
36.51% $
400,000 $
142,842
35.71%
Serv.& Main.-Sanitary Sewer
186,580
62,134
33.30%
192,200
29,749
15.48%
Acct. Services- Utilities
659,380
171,179
25.96%
660,000
157,175
23.81%
Equip /Labor Rental - Recycling
680,000
171,773
25.26%
680,000
168,039
24.71%
Computer Services - Utilities
130,800
0
0.00%
152,500
0
0.00%
Public Works -Water Utility
112,800
11,596
10.28%
119,200
43,555
36.54%
Water G.O. Bond Abatement
1,747,360
1,747,360
100.00%
1,738,703
1,781,910
102.49%
Sewer G.O. Bond Abatement
2,145,401
2,145,401
100.00%
1,977,115
2,020,501
102.19%
Storm G.O. Bond Abatement
436,707
436,707
100.00%
438,729
566,108
129.03%
Parking Utility Notes
65,052
65,052
100.00%
63,086
63,086
100.00%
Ind. Dev. Bonds & Notes
284,970
284,969
100.00%
330,991
330,991
100.00%
TIF Districts
3,786,677
3,786,668
100.00%
3,687,906
3,690,256
100.06%
Deltox Notes
0
0
0.00%
0
0
0.00%
Senior Center
0
0
0.00%
0
0
0.00%
Golf Course
124,150
124,684
100.43%
480,191
1,126,742
234.64%
Cable TV
67,796
74,390
109.73%
73,736
73,736
100.00%
Engineering Fees - Construction
600,000
0
0.00%
600,000
0
0.00%
TOTAL INTER. DEP. REV.
$ 11,278,543 $
9,173,511
81.34% $
11,594,357 $
10,194,690
87.93%
UNCLASSIFIED
Sundry Revenue
$ 75,000 $
119,010
158.68% $
95,000 $
109,778
115.56%
Bond Proceeds
30,000
30,000
100.00%
30,000
0
0.00%
Appropriated from Sinking Fund
375,000
0
0.00%
375,000
0
0.00%
TOTAL UNCLASSIFIED
480,000
149,010
31.04%
500,000
109,778
21.96%
TOTAL REVENUES
$ 39,232,838 $
18,697,940
47.66% $
40,565,426 $
20,478,323
50.48%
General Fund Expenditures
January 1, 2009 - May 31, 2009
GENERAL GOVERNMENT
City Council
City Manager
City Attorney
Personnel
City Clerk
Elections
Finance
Assessor
Purchasing
Central Services
Information Technology
Insurance
City Hall /Safety Building Maintenance
Independent Audit
Media Services
TOTAL GENERAL GOVERNMENT
PUBLIC SAFETY
UALX:T:(j;;....1f.. T,.D .................. A
CT ........ •., ............. ,..................:...........
N IJMB.: :::.TJU. :•.. . ::•:•:•:•:•:•SPENTf:i
8UC1E3AAI '.'::.:... �� .............................................. ............................... .
:: N U.0 0[
Nt1i € € 8fi�' 8N8> NfC lIVf88...84..•.•.............. .
$ 46,621 $
25,605 $
- $
25,605
54.92%
249,577
98,996
0
98,996
39.67%
385,590
150,628
0
150,628
39.06%
571,727
240,117
0
240,117
42.00%
225,440
97,053
0
97,053
43.05%
59,140
41,244
0
41,244
69.74%
1,017,255
381,537
0
381,537
37.51%
526,548
222,084
0
222,084
42.18%
235,079
69,610
0
69,610
29.61%
157,411
66,589
0
66,589
42.30%
1,040,397
517,524
0
517,524
49.74%
623,207
414,513
0
414,513
66.51%
588,374
226,945
0
226,945
38.57%
22,725
17,309
0
17,309
76.17%
210,325
100,84
0
100,845
47.95%
$ 5,959,416 $ 2,670,599 $ - $ 2,670,599 44.81%
Police
Animal Care
Fire & Ambulance
Hydrant Rental
Auxiliary Police
Crossing Guards
Police & Fire Commission
TOTAL PUBLIC SAFETY
$ 11,124,639 $
4,163,889 $
- $
4,163,889
37.43%
74,395
36,950
0
36,950
49.67%
10,495,550
3,923,297
0
3,923,297
37.38%
650,000
325,000
0
325,000
50.00%
6,545
2,715
0
2,715
41.48%
96,612
47,248
0
47,248
48.90%
31,200
4,929
0
4,929
15.80%
$ 22,478,941 $ 8,504,028 $ - $ 8,504,028 37.83%
PUBLIC WORKS I
Public Works - Admin.
Engineering
Streets - General
Central Garage
Garbage Coll. & Disposal
TOTAL PUBLIC WORKS
PARKS & OTHER FACILITIES
Parks
Forestry
$ 347,906 $
134,451 $
- $ 134,451
38.65%
1,045,024
436,827
0 436,827
41.80%
2,646,416
915,515
0 915,515
34.59%
2,148,870
718,838
0 718,838
33.45%
1,387,804
47 1,883
0 471,883
34.00%
$ 7,576,020 $ 2,677,514 $ - $ 2,677,514 35.34%
$ 1,457,728 $ 574,746 $ - $ 574,746 39.43%
273,647 112,173 0 112,173 40.99%
TOTAL PARKS & OTHER FAC. $ 1,731,375 $ 686,919 $ - $ 686,919 39.67%
* Encumbrances will be included in the 2nd Quarter Financials which will be distributed on 7/28/09
n
COMMUNITY DEVELOPMENT
Planning Services $ 850,634 $
Inspection Services 861,377
TOTAL COMMUNITY DEV. $ 1,712,011 $
TRANSPORTATION
351,178 $ - $ 351,178 41.28%
327,877 0 327,877 38.06%
679,055 $ - $ 679,055 39.66%
Electric
......................
Y. T. D.....:... .....................
.....
178,223
:ENCLJMBs
} kG... UttL ( .............................
..............
.
178,223
36.61%
Sign
COMMUNITY DEVELOPMENT
Planning Services $ 850,634 $
Inspection Services 861,377
TOTAL COMMUNITY DEV. $ 1,712,011 $
TRANSPORTATION
351,178 $ - $ 351,178 41.28%
327,877 0 327,877 38.06%
679,055 $ - $ 679,055 39.66%
Electric
$
486,841
$
178,223
$
-
$
178,223
36.61%
Sign
200,622
80,327
0
80,327
40.04%
TOTAL TRANSPORTATION
$
687,463
$
258,550
$
-
$
258,550
37.61%
UNCLASSIFIED
Unemployment Compensation
$
18,900
$
20,416
$
-
$
20,416
108.02%
Direct Deposit Fees
1,800
0
0
0
0.00%
Uncollectible Accounts
180,000
58,005
0
58,005
32.23%
Employee Benefit Fees
12,000
5,700
0
5,700
47.50%
Patriotic Celebrations
8,000
0
0
0
0.00%
Adjustment of Salaries
0
0
0
0
0.00%
Unclassified Expense
125,000
46,105
0
46,105
36.88%
Mobile Home Tax
37,000
17,596
0
17,596
47.56%
Industrial Development
37,500
37,500
0
37,500
100.00%
TOTAL UNCLASSIFIED
$
420,200
$
185,322
$
-
$
185,322
44.10%
100 - GENERAL FUND TOTALS:
$
40,565,426
$
15,661,987
$
-
$
15,661,987
38.61%
Other Funds Operations
January 1, 2009 - May 31, 2009
08 $ $ 368 008 21 22
Recycling $ 1,734,210 $ 368,0 -
Street Lighting 1,247,778 362,168 0 362,168 29.03%
Senior Services 536,203 188,498 0 188,498 35.15%
Transit Utility 4,848,944 1,826,076 0 1,826,076 37.66%
Library 3,553,017 1,442,586 0 1,442,586 40.60%
Museum 965,237 379,256 0 379,256 39.29%
Grand Opera House 66,622 30,448 0 30,448 45.70%
Cemetery 399,054 155,181 0 155,181 38.89%
Health Services 968,426 403,361 0 403,361 41.65%
Equipment Fund 0 0 0 0
Pollock Comm Water Park 310,066 12,539 0 12,539 4.04%
Golf Course 1,655,104 218,511 0 218,511 13.20%
TOTAL $ 16,284,661 $ 5,386,632 $ - $ 5,386,632 33.08%
5
Recycling $ 1,734,210 $ 368,0 -
Street Lighting 1,247,778 362,168 0 362,168 29.03%
Senior Services 536,203 188,498 0 188,498 35.15%
Transit Utility 4,848,944 1,826,076 0 1,826,076 37.66%
Library 3,553,017 1,442,586 0 1,442,586 40.60%
Museum 965,237 379,256 0 379,256 39.29%
Grand Opera House 66,622 30,448 0 30,448 45.70%
Cemetery 399,054 155,181 0 155,181 38.89%
Health Services 968,426 403,361 0 403,361 41.65%
Equipment Fund 0 0 0 0
Pollock Comm Water Park 310,066 12,539 0 12,539 4.04%
Golf Course 1,655,104 218,511 0 218,511 13.20%
TOTAL $ 16,284,661 $ 5,386,632 $ - $ 5,386,632 33.08%
5
5
Levy Allocations 2009
General Fund
$ 40,565,426
Levy for Recycling
937,951
Levy for Street Lighting
1,247,778
Levy for Senior Services
372,477
Levy for Transit Utility
612,683
Levy for Library
2,420,906
Levy for Museum
822,237
Levy for Grand Opera House
66,622
Levy for Cemetery
210,054
Levy for Health Services
374,426
Levy for Equipment Fund
0
Levy Pollock Comm Water Park
40,033
Levy for Golf Course
0
Debt Service
16,924,086
Agency Funds
33,783
Total Operating Budget
$ 64,628,462
FUND BALANCE - May 31, 2009
Year -End Balance
12131/04
$6,832,251
Year -End Balance
12/31/05
$5,081,692
Year -End Balance
12/31/06
$6,324,521
Year -End Balance
12131/07
$7,292,509
Balance 01/01/08 $7,292,509
Adjustments to Fund Balance
Resolution 08 -190 Convention Center Renovation ($259,407)
Resolution 08 -348 Convention Center Renovation ($50,000)
Change in Fund Balance Due to 2008 Operations ($17,828)
Change in Fund Balance Due to 2008 Fund Balance Reservations ($30,171)
$6,935,103
Balance as of December 31, 2008 $6,935,103
Balance 5/31/09* $6,935,103
* Fund Balance Changes Only at the End of a Fiscal Year
7
LOCAL TAX RATE HISTORY 199912001- 2008109
TAX YEAR/
YEAR COLLECTED
ASSESSED
RATE
PRIOR YEAR
ASSESSED RATE
CHANGE
INC / (DEC)
%
INC / (DEC)
1999/2000
8.190
8.110
0.080
0.99%
2000/2001
8.960
8.190
0.770
9.40%
2001/2002
9.770
8.960
0.810
9.04%
2002/2003
10.000
9.770
0.230
2.35%
2003/2004
10.000
10.000
0.000
0.00%
2004/2005
10.570
10.000
0.570
5.70%
2005/2006
7.610
10.570
2.960)
(28.00 %)
2006/2007
7.820
7.610
0.210
2.76%
2007/2008
7.980
7.820
0.160
2.05%
2008/2009
8.226
7.980
0.246
1 3.08%
LEVY HISTORY 1999/2000 - 2008/2009
TAX YEAR/ I
YEAR COLLECTED
LEVY
PRIOR YEAR
LEVY I
CHANGE
INC / DEC
%
INC / DEC)
1999/2000
16,325,304
15,989,768
335,536
2.10%
2000/2001
18,379,870
16,325,304
2,054,566
12.59%
2001/2002
20,505,009
18,379,870
2,125,139
11.56%
2002/2003
21,488,047
20,505,009
983,038
4.79%
2003/2004
21,965,939
21,488,047
477,892
2.22%
2004/2005
23,554,616
21,965,939
1,588,677
7.23%
2005/2006
24,322,868
23,554,616
768,252
3.26%
2006/2007
25,597,997
24,322,868
1,275,129
5.24%
2007/2008
26,605,671
25,597,997
1,007,674
3.94%
2008/2009
27,885,268
26,605,671
1,279,597
4.81%
EXPENDITURE HISTORY 1999/2000 - 2008/09
TAX YEAR /
YEAR COLLECTED
EXPENDITURE
AMOUNT
PRIOR YEAR
EXPENDITURE
CHANGE
INC / DEC)
%
INC / (DEC
1999/2000
44,792,679
43,295,543
1,497,136
3.46%
2000/2001
48,504,965
44,792,679
3,712,286
8.29%
2001/2002
51,426,911
48,504,965
2,921,946
6.02%
2002/2003
53,984,146
51,426,911
2,557,235
4.97%
2003/2004
56,212,410
53,984,146
2,228,264
4.13%
2004/2005
58,173,740
56,212,410
1,961,330
3.49%
2005/2006
59,856,035
58,173,740
1,682,295
2.89%
2006/2007
60,634,540
59,856,035
778,505
1.30%
2007/2008
62,719,472
60,634,540
2,084,932
3.44%
2008/2009
64,628,462
62,719,472
1,908,990
3.04%
BUDGET ASSUMPTIONS
KNOWN INCREASES / DECREASES
Items Impacted by the Recently Passed State Budget
General Fund Impact
Positive ! ggative
o Decrease in Shared Revenue
(Overall 3.5% Decrease State Wide)
o Increase in Tipping Fee Expense (Part of Solid Waste Disposal)
(From 5.90 per Thousand Tons to $13.90)
o Allowed Levy Limit Increase is 3% over 2009 Levy
(2009 Levy = $27,885,268)
Other Known Increases
o Wisconsin Retirement System Contributions
(Overall increase $360,000 / General Fund Portion
$270,500 - WRS has increased the contributions
for 2009 due to the performance of investments in 2008 -09)
o Utility Increases
o Gas - 3.44% (1/1/2010 Increase)
(Overall increase $26,500 / General Fund
Portion $5,800)
$306,100
$99,400
$836,500
Positive Negative
$270,500
o Electric — 4.95% (1/1/2010 Increase)
(Overall increase $133,500 / General Fund Portion
$18,000)
Yet To Be Determined Assumptions
o Wages
o Health Insurance
o Diesel Fuel
o Gasoline
$5,800
$18,000
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ON THE WATER
MEMORANDUM
TO:
Honorable Mayor and Members of the Common Council
FROM:
Mark A. Rohloff, City Manager
DATE:
July 9, 2009
RE: Waive Bids for Purchase of Manhole/ Inlet Castings
The Department of Public Works has adopted standards for the manhole and inlet castings to be used
within City maintained Right -of -Way and easements. The standardization of the castings allows for a
limited variety inlet and manhole casting to be stocked and ensures proper sized items are available for
repair. The Department of Public Works has typically ordered and supplied these castings for City let
contracts to avoid paying contractor markup and sales tax. The City also avoids delays on construction
projects by having stock available of the castings allowed to adjust for varying field conditions and allow
for the projects to start earlier. The typical lead time for castings is three weeks.
The Department of Public works needs approximately $65,000 worth of casting to complete the work
scheduled in the 2009 Capital Improvement Program and maintain a stock of castings to accommodate
field conditions.
Section 12 -10 (D) (1) of the Municipal Code provides that material purchases, when standardization or
compatibility is the overriding consideration, may be approved by the City Manager without the use of
formal, sealed quotes. In accordance with 12 -10 (E) of the Code, I am hereby submitting this report
regarding this purchase.
Pleas advise me if you have any questions concerning this purchase.
I:\ Engineering \Correspondence \Steve Gohde \council memos \waive bid.doc
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, Wisconsin
54903 -1130 City of Oshkosh
1 0—
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MEMORANDUM
DATE: July 9, 2009
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager���__
RE: Award of Engineering Services Agreement —
Snell Road Resurfacing Project/Strand Associates, Inc. (Strand)
The Department of Public Works requested a proposal from Strand for design services related
to the pavement resurfacing for Snell Road from Jackson Street to US Highway 41. The
Department of Public Works submitted this project to the Wisconsin Department of
Transportation (WisDOT) in April as a project for the ARRA Funding (Federal Stimulus
Program). The WisDOT has notified the City that Snell Road has been approved for funding
and plans need to be completed for the WisDOT by December 1, 2009. The proposed
construction involves the removal of the existing asphalt pavement, repairs to existing base
materials as required, culvert replacements as required, and construction of a new asphalt
pavement with gravel shoulders.
Strand was selected to complete this resurfacing design based on their previous experience on
various projects in Oshkosh and with the WisDOT. The cost of these design services is
estimated not to exceed $65,000.
Section 12- 10(D)(5) of the Municipal Code provides that professional services of a specialized
nature, including engineering services, may be approved by the City Manager without the use of
formal, sealed quotes. In accordance with 12 -10(E) of the Code, I am hereby submitting this
report regarding this contract award. Funding for these services is available in the Street
section of the Capital Improvement Program.
Please contact me if you have any questions concerning this contract award.
MAR/dcp
011