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Home My WebLink About09-253JULY 14, 2009 09 -253 RESOLUTION (CARRIED 7 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE GRANTING PRIVILEGE IN STREET TO UW- OSHKOSH FOR CONSTRUCTION /REPLACEMENT OF UNDERGROUND STEAM AND CONDENSATE LINES ADJACENT TO 845 HIGH AVENUE AND 800 ALGOMA BOULEVARD INITIATED BY: UW- OSHKOSH PLAN COMMISSION RECOMMENDATION: Approved w /conditions WHEREAS, UW- Oshkosh requests the Common Council to grant a privilege in street to UW- Oshkosh and its contractors as may be required for the replacement /installation of steam and condensate lines and associated structures in the right -of -way of High Avenue, adjacent to 845 High Avenue, south of Rockwell Avenue, and Algoma Boulevard, adjacent to 800 Algoma Boulevard., per the attached; and WHEREAS, upon final installation of said steam and condensate lines, UW- Oshkosh will assume liability for said facilities; and WHEREAS, Section 66.0425, Wis. Stats., provides for the granting of a privilege in a right -of -way; and WHEREAS, the Plan Commission has approved of this request with conditions. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized and directed to grant UW- Oshkosh and other contractors as may be required to complete said project, the privilege of installing /replacing steam and condensate lines and associated structures in the right -of -way of High Avenue, south of Rockwell Avenue, and Algoma Boulevard, adjacent to 800 Algoma Boulevard., per the attached, contingent upon the following: 1) The private steam and condensate lines be installed in a manner that is approved by the Dept. of Public Works with no modifications or changes in construction procedure without prior approval by the Dept. of Public Works. 2) If no longer needed, the private steam and condensate lines be properly abandoned and removed in accordance with City standards and under the direction of the Dept. of Public Works. JULY 14, 2009 09 -253 RESOLUTION CONTD 3) Any problem which may arise as a result of the placement of the private steam and condensate lines be the responsibility of the contractors and owner to correct in coordination with the Dept. of Public Works. 4) All appropriate permits be obtained prior to the start of placement of the private steam and condensate lines. 5) The private steam and condensate lines be modified or removed immediately upon the request of the City. 6) The private steam and condensate lines be part of and documented with Digger's Hotline system. 7) The petitioner and contractors secure and submit to the City Clerk a separate insurance policy which names the City as an additional insured with a minimum coverage of $200,000 per person and $500,000 in general aggregate. 8) It is the responsibility of the petitioner to file in a timely manner a new insurance certificate with the City Clerk upon expiration of an existing certificate. Failure to do so will result in the revocation of the privilege in street upon 10 days notice. 9) The petitioner and contractors execute hold harmless agreements with the City. 0 QfHKOlH ON THE WATER TO: Honorable Mayor and Members of the Common Council FROM: Jackson Kinne Director of Com pity Development DATE: July 9, 2009 RE: Grant Privilege in the Street to UW- Oshkosh for Construction/Placement of Underground Steam and Condensate Lines Near 845 High Avenue & 800 Algoma Boulevard BACKGROUND /SUBJECT PROPERTY The subject site is located on High Avenue south of Rockwell Avenue as well as across Algoma Boulevard in front of Dempsey Hall, 800 Algoma Boulevard. This request is for the University's plan to repair or replace several hundred feet of steam and condensate lines and associated structures located on campus. ANALYSIS The University is requesting the privilege in street for private steam and condensate lines to be installed under existing City right -of -way. The Department of Public Works has reviewed the request and recommends approval of the privilege as requested with the conditions that locations be approved and that the facility be part of and documented with Digger's Hotline system. FISCAL IMPACT None anticipated. RECOMMENDATION The Plan Commission approved of this request at its July 7, 2009 meeting. Approved, City Manager ITEM: GRANT PRIVILEGE IN THE STREET FOR REPLACEMENT OF UNDERGROUND STEAM & CONDENSATE LINE SECTIONS AT 845 HIGH AVENUE & 800 ALGOMA BOULEVARD (UNIVERSITY OF WISCONSIN - OSHKOSH) Plan Commission meeting of July 7, 2009 GENERAL INFORMATION Petitioner: Chris Miles, University of Wisconsin - Oshkosh Owner: City of Oshkosh Action Requested: Installation of steam and condensate lines across High Avenue south of Rockwell Avenue, as well across Algoma Boulevard in front of Dempsey Hall, 800 Algoma Boulevard. This request is for the University's plan to repair or replace several hundred feet of steam and condensate lines and associated structures located on campus. Applicable Ordinance Provisions: N/A but any location of a non -city or private utility use in city right -of -way requires issuance of a privilege in street permit. Property Location and Type /Analysis: Private steam and condensate lines will be installed under existing city right -of -ways per the attached illustrations. The Department of Public Works has reviewed the requests and recommends approval of the privilege as requested with the conditions that locations be approved and that the facility be part of and documented with Digger's Hotline system. RECOMMENDATION /CONDITIONS The Department of Community Development recommends approval of the privilege in the right - of -way for the installation of steam and condensate lines as requested with the following conditions: 1) The private steam & condensate lines be installed in a manner that is approved by the Dept. of Public Works with no modifications or changes in construction procedure without prior approval by the Dept. of Public Works. 2) If no longer needed, the private steam & condensate lines be properly abandoned and removed in accordance with City standards and under the direction of the Dept. of Public Works. 3) Any problem which may arise as a result of the placement of the private steam & condensate lines be the responsibility of the petitioner, contractors and owner to correct in coordination with the Dept. of Public Works. Privilege in Street 4) All appropriate permits be obtained prior to the start of placement of the private steam & condensate lines. 5) The steam & condensate lines be modified or removed immediately upon the request of the City. 6) The facility be part of and documented with Digger's Hotline system. 7) The petitioner and contractors secure and submit to the City Clerk a separate insurance policy which names the City as an additional insured with a minimum coverage of $200,000 per person and $500,000 in general aggregate. 8) It is the responsibility of the petitioner to file in a timely manner a new insurance certificate with the City Clerk upon expiration of an existing certificate. Failure to do so will result in the revocation of the privilege in street upon 10 days notice. 9) The petitioner and contractors execute hold harmless agreements with the City. The Plan Commission approved of the privilege in the street as requested with conditions noted. The following is the Plan Commission's discussion on this item. There was no discussion on this item. Motion by Nollenberger to move approval with the following conditions: 1) The private steam & condensate lines be installed in a manner that is approved by the Dept. of Public Works with no modifications or changes in construction procedure without prior approval by the Dept. of Public Works. 2) If no longer needed, the private steam & condensate lines be properly abandoned and removed in accordance with City standards and under the direction of the Dept. of Public Works. 3) Any problem which may arise as a result of the placement of the private steam & condensate lines be the responsibility of the petitioner, contractors and owner to correct in coordination with the Dept. of Public Works. 4) All appropriate permits be obtained prior to the start of placement of the private steam & condensate lines. 5) The steam & condensate lines be modified or removed immediately upon the request of the City. 6) The facility be part of and documented with Digger's Hotline system. 7) The petitioner and contractors secure and submit to the City Clerk a separate insurance policy which names the City as an additional insured with a minimum coverage of $200, 000 per person and $500, 000 in general aggregate. 8) It is the responsibility of the petitioner to file in a timely manner a new insurance certificate with the City Clerk upon expiration of an existing certificate. Failure to do so will result in the revocation of the privilege in street upon 10 days notice. 9) The petitioner and contractors execute hold harmless agreements with the City. Seconded by Lowry. Motion carried 9 -0. Privilege in Street (0 O.I 4<0b(H ON THE WATER City of Oshkosh General Application * *PLEASE TYPE OR PRINT USING BLACK INK ** APPLICANT INFORMATION Petitioner: UW Oshkosh - Chris Miles Petitioner's Address: 800 Algoma Blvd City; Oshkosh Telephone #: (920 ) 424 -2006 Status of Petitioner (Please Check): Petitioner's Signature (required): OWNER INFORMATION SUBMIT TO: Dept. of Community Development 215 Church Ave., P.O. Box 1130 Oshkosh, WI 54901 PHONE: (920) 236 -5059 Date: 6 -1 -2009 State: Wl Zip: 54901 Other Contact # or Email: rnilesc @uwosh.edu aepresentative ❑Tenant ❑Prospective Buyer ! A . m A Date: j - loq I k, Owner's): UW System Board of Regents - Tom Sonnleitner Date: 6 -1 -2009 Owner(s) Address: 800 Algoma Blvd City: Oshkosh State: Wl zip: 54901 Telephone #: ( 920 ) 424 -3030 Fax: ( 920) 424 -2240 Other Contact # or Email: sonnleit @uwosh.edu Ownership Status (Please Check): QIndividual QTrust ❑Partnership QCorporation Property Owner Consent: (required) By signature hereon, I/We acknowledge that City officials and/or employees may, in the performance of their functions, enter upon the property to inspect or gather other information necessary to process this application. I also understand that all meeting dates are tentative and may be postponed by the PI i . Services Division f r incom lete submissions or other administrative reasons. Property Owner's Signature: G , Date: 6 TYPE OF RE UEST: Access Control Variance Easement ✓ Privilege in Street (identify) Other (identify) SITE INFORMATION Address/Location of Proposed Project: 845 High Avenue; 800 Algoma Blvd Proposed Project Type: University Academic Building Current Use of Property: University Facilities Management Buildings Zoning: R -5 PD Land Uses Surrounding Your Site: North: M -2 - Industrial Facility; R -5 PD - UWO Campus Buildings South: R -5 PD - UWO Campus Buildings; R -5 PD - UWO Campus Buildings East: R -5 PD - UWO Campus Buildings; R -5 PD - UWO Campus Buildings West: R -5 PD - UWO Campus Buildings; R -5 PD - UWO Campus Buildings ➢ Application fees are due at time of submittal. Make check payable to City of Oshkosh. ➢ Please refer to the fee schedule for appropriate fee. FEE IS NON - REFUNDABLE Fax: ( 920) 424 -0259 Utility Laterals in High Ave and Algoma Blvd R -O -W's - See Attached Drawings For more information please visit the City's website at www.ci.oshkosh.wi.us/CommuniVLpevelopment/Planning.htm t ,, Staff Date Recd 3 UW- OSHKOSH - Pits A2- A2A/H2 -H3 Steam Line Repairs - DSF Project No. 08K2J Project Contacts Owner Representative: Randall B. Mattison, P.E. State of Wisconsin/Dept. of Administration/Div. of State Facilities 101 E. Wilson St., 7 Flr. — P.O. Box 7866 Madison, WI 53707 -7866 (608) 266 -1799 email: rndall.mattisongwisconsin.gov Facility Representative: Christine Miles UW- Oshkosh/Facilities Management/Planning & Construction 800 Algoma Blvd. Oshkosh, WI 54901 (920) 424 -2006 email: milescguwosh.edu Engineer: Steven P. Skattebo, P.E. Engineering Concepts Inc. .1215 South Grandview Blvd. - Waukesha, WI 53188 (262) 547 -6118 email: stevesgecien ing_ eerieg com Contractor: Miron Construction Company, Inc. 1471 McMahon Dr Neenah, WI 54956 (920) 969 -7000 Project Schedule 6/17/09 State Building Commission Final Review & Approval 7/07/09 City of Oshkosh Planning Commission Review 7/14/09 City of Oshkosh Common Council Review 7/15/09 Contractor Mobilization 9/15/09 Construction Complete Description of Work This project repairs or replaces 420 LF of underground steam and condensate line sections between pits at two locations, one section crossing Algoma Boulevard and another crossing High Avenue. This project repairs 140 LF of existing concrete vault crossing Algoma Boulevard between steam pits A2 and A2A, located near the front entrance of Dempsey Hall. Project work includes excavating the pipe vault and steam pit A2, removing the vault cover, repairing structural damage, re- insulating the steam line, constructing a new vault cover, and waterproofing the pit vault and pit A2. A new drain tile will be installed on both sides of the pit vault for the entire length between pits A2 and A2A. 4 UW- Oshkosh Steam Repairs Page 2 of 2 The project also replaces 280 LF of direct buried, 8 -inch steam line crossing High Avenue between steam pits H2 and H3, located near the Facilities Management Center. Project work includes constructing between 210 to 280 LF of new concrete vault to enclose the new steam line and existing condensate line and a new steam pit, as necessary. Repairing or replacing the degraded steam line sections will allow the campus utility to operate efficiently and properly. The deteriorated condition of the steam lines negatively impacts the energy efficiency of the steam distribution system and results in significant and unexpected spikes in the steam load. In addition approximately 63 LF of 8 -inch chilled water supply and return lines will be placed in the same trench as the concrete vault for future use with the new academic building planned for the Facilities Management building site. Pits A2 and A2A are located in the center of campus in an area of high foot traffic. During the spring thaw or during heavy rain, water infiltrates these vaults and flashes into steam when it comes into contact with the steam and condensate lines. As a result, significant steam clouds emanate from these pits and cause a safety concern for the pedestrians and vehicular traffic along Algoma Boulevard. On several occasions, steam has seeped into the basement of Clow Hall and has set off the fire alarm. The section of condensate line between pits H2 and H3 was replaced in 1995 and again in 2002, the second time utilizing a PVC jacket. A portion of the condensate line was exposed during a summer 2008 excavation of a new electrical and signal conduit system installation. The outer jacket of the direct buried steam line had deteriorated, exposing large perforations of the outer PVC jacket that allowed ground water to come in contact with the steam line. Most of the insulation between the jackets was compromised. Due to the high water table in this area, this project will enclose both the new steam line and existing condensate line within a concrete vault to provide the most durable protection available. 5 Y P AP opt �?'/ -: /// �j /\ \\ \ D �V* �� s MMNp — M��Y. le �YWl�M1 W 1� j g "Wej *pie w uo!wa �`9 e`d W� uoa aw*wd m n+aw�a �!•+�un m •rs day UMOM EH- �I- IMZr/ -�+ s�k1�� d� e3�� a s� sF B� Q4 � a e 7 gF � J IM z 0 . s s 3 M +•�•d •ms,• wawa w• nro- m , 1 i t V a iiBF� uw•anrvmd a� u�nw�.vnwn•+s �adaa u�aa1S I /t2v -Z'v' �i!d i [x] £Fi-Zf- «, �e S« E! a.� i� d� z @ O � i RAV T; w S z w c� R Y I ' I c � U� Hui �e z @ O � i RAV T; w S z w c� R Y I ' I c � U� SUBJECT. SITES Ss � S DISCLAIMER This map Is neither a legally recorded map nor a survey and It is not Intended to be used as one. This drawing is a compilation of records, data and Information located In various city, county and state offices and other sources affecting the area shown and it Is to be used for reference purposes only. The City of Oshkosh Is not re- sponsible for any Inaccuracies herein contained. If discrepancies are found, please contact the Clty of Oshkosh. Created by - dff PRIVILEGE IN STREET 845 HIGH AV& 800 ALGOMA BLVD Scale: 1" = 200' N O.IHKOfH A ON THE WATEII City of Oshkosh Department of Community Development 06/23!09 y 10 �CT, � � � � u EN A U ° o � 2 LL m ��, LAMAR Q I p W AVE. . , U m C NG ES A - -1 0 I .-: ❑ �_ REEO SU_ BJECT �_ NNEX 8' to � to o Av 6 � AvE. SITE ° } n z 0 ( L V 'y C j W 0 m W LLMOR E. °O � � S TOGA J BUCHA W. W R A < AVE. o V I AVE. ARTHU VE. AVE. - R OSPECT A URE AVE. o ELVIN >- � TYLER VE. �O W 0 C AV COOLID AVE. M -2 `�° H E. § U V 0 ADAMS VE. CID W U) W. LINC LN E. PIERCE VE. Q � W ` W IRVI G A V U _ A F ERS AVE. U) UNION E. J ID A �- 0 R_5 Z L ❑ 1w. { _. o moo `' -5 o z r �� c9 IN - R -3 �, M A _ . ZR_ 1 PS C -2 -2 C- FFF l C � �- W. w 4TH O W. RD AVE. C -2 �r- �'t n — DISCLAIMER PRIVILEGE IN STREET This map is neither a legally recorded map nor Q �7 a survey and it is not intended to be used as one. 845 HIGH AV 8c iV This drawing is a compilation of records, data O.fHKOf H and information located In various city, county g00 ALG O MA BLVD oN 114E ffi w °TER and state offices and other sources affecting the area shown and it is to be used for reference City Of Oshkosh purposes only. The City of Oshkosh Is not re- Department of sponsible for any Inaccuracies herein contained. If discrepancies are found please contact the Community Development Cit of Oshkosh. Scale. 1" - 1000' 06123/09 Created by - dff 10 7I