HomeMy WebLinkAbout09-260JULY 14, 2009 09 -260 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AMENDMENT TO AGREEMENT WITH WISCONSIN
DEPARTMENT OF TRANSPORTATION FOR RECONSTRUCTION
OF MAIN STREET ($899,592.00)
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached
revised agreement the amount of $899,592.00 between the Wisconsin Department of
Transportation and the City of Oshkosh is hereby approved and the proper City officials
are hereby authorized to execute and deliver the agreement in substantially the same form
as attached hereto, any changes in the execution copy being deemed approved by their
respective signatures, and said City officials are authorized and directed to take those
steps necessary to implement the terms and conditions of the Agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 315 - 0410 - 7480 -00000 Street Improvement Fund Expenditures
Acct. No. 317 - 0410 - 7480 -03301 Special Assessments Fund - Streets
Acct. No. 317 - 0410 - 7480 -03302 Special Assessments Fund - Sewer
Acct. No. 317 - 0410 - 7480 -03303 Special Assessments Fund - Water
Acct. No. 317 - 0410 - 7480 -03305 Special Assessments Fund - Storm
Acct. No. 541 - 1810 - 1799 -00000 Water Utility Construction Work In Progress
Acct. No. 551 - 1910 - 1799 -00000 Sewer Utility Construction Work In Progress
Acct. No. 561 - 2010 - 1799 -00000 Storm Water Utility Constr. Work In Progress
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OfHKOIH
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Steven M. Gohde, Assistant Director of Public Works
DATE: July 9, 2009
RE: Approve Amendment to Agreement with Wisconsin Department of Transportation for
Reconstruction of Main Street (+$899,592)
BACKGROUND
In September 2007 the Council approved a State /Municipal Agreement for funding the reconstruction of
North Main Street from the Fox River to Irving Ave. The estimates were based on construction costs at
that time and estimated quantities from the preliminary plans. The previous estimated City total was
$3,503,973.
ANALYSIS
The plans are now approximately 90% complete and allow for better estimating of the quantities. The
construction costs have also been adjusted to reflect anticipated costs for 2010 construction. Additional
costs have been added to upsize the storm sewer system, install lower maintenance pavement markings
and thickened sidewalk.
FISCAL IMPACT
The funding for the project will be included in the 2010 Capital Improvement Program. The total estimated
cost to the City is $4,403,565.
RECOMMENDATIONS
I recommend approval of the revised State /Municipal Agreement.
Respectfully Submitted,
A7,z,, 1I�J.`
Steven M. Gohde
Asst. Director of Public Works
Approved:
City Manager
IAEngineering\Main streetlrevised SMA 7- 9- 09.doc
REVISED
STATE / MUNICIPAL AGREEMENT
FOR A
HIGHWAY IMPROVEMENT PROJECT
Revision #2
DATE:
I.D.:
July 1, 2009
4110 -16- 00/21/71
HIGHWAY:
LIMITS:
Replaces Revised Agreement dated September 21, 2007 COUNTY:
USH 45 LENGTH: 0.25 (0.75)
Main Street, City of Oshkosh
Fox River — Irving Avenue
Winnebago
The signatory City of Oshkosh, hereinafter called the Municipality, through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1),
(2), and (3) of the Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility (describe and give reason for request): Main Street within our project limits is an urban roadway runnin through
downtown Oshkosh. Segment of Main Street (USH 45) from Fox River to Algoma Boulevard is connecting highway. Segment of
Main Street from Algoma Boulevard to Irving Avenue is local street. City of Oshkosh requested this reconstruction project as part of
downtown development plan with streetscaping
Proposed Improvement (nature of work): Reconstruct Main Street from Fox River to Irving Avenue.
Describe non - participating work included in the project contract: Portion of Main Street from Algoma Boulevard to Irving
Avenue is a local street so this segment of reconstruction (including all streetscaping within this segment) is non - participating. All
sanitary sewer and water main replacement is non - participating. Other non - participating items include sealing concrete pavement
joints and hazardous material remediation. Streetscaping above Federal/State limits within the Fox River to Algoma Boulevard
segment is also non - participating.
Describe other work necessary to finish the project completely which will be undertaken independently by the Municipality:
Municipality has signed separate design contract with consultant to complete full design, including final road plans, for Main Street
reconstruction from Algoma Boulevard to Irving Avenue. Municipality is responsible for acquiring all real estate for the project and
can then apply for reimbursement of the real estate costs from the Fox River to Algoma Boulevard as per the table below.
PHASE
ESTIMATED
COST
Federal / State
Municipal
Total
Estimated Cost
Funds
%
Funds
%
Preliminary Engineering *:
Plan Development
$ 155,000
$ 116,250
75
$ 38,750
_25
State Review and Proratable
$ 25,000
$ 18,750
75
$ 6,250
25
Real Estate Acquisition *:
Acquisition
$ 40,000
$ 30,000
75
$ 10,000
25
Construction (Participating):
Category 010 — Roadway
$ 1,655,460
$ 1,655,460
100
$ 0
0
Category 010 — Parking Lanes
$ 23,500
$ 0
0
$ 23,500
LS
Category 010 — Concrete Pavement City
$ 6,723
$ 0
0
$ 6,723
LS
Preference
Category 010 — Upsizing Storm Sewer
$ 79,734
$ 0
0
$ 79,734
LS
System City Preference
Category 010 — Pavement Marking
$ 50,982
$ 0
0
$ 50,982
LS
Grooved Tape City Preference
Category 010 — Brick Pavers
$ 26,469 **
$ 26,469 **
100 **
$0**
0 **
Category 010 — 6 Uniform Concrete
$ 36,432 * *
$ 10,231 * *
* *
$ 26,201 * *
LS
Sidewalk London Paver Pattern City
Preference
Category 020 - Landscaping/Trees
$ 129,500
$ 103,600
80
$ 25,900
20
Category 030 — Streetlighting
$ 15,950
$ 7,975
50
$ 7,975
50
SUBTOTAL:
$ 2,244,.750
$ 1,968,
$ 276,015
Construction (Non- Participating):
Category 040 — Non - Participating
$ 2,846,550
$ 0
0
$ 2,846,550
100
Category 050 — Sanitary Sewer
$ 536,000
$ 0
0
$ 536,000
100
Category 060 — Water Main
$ 745,000
$ 0
1 0
1 $745,0001
100
TOTAL COST DISTRIBUTION:
$ 6,372,300
$ 1,968,735
1
1 $ 4,403,565
* Costs are only for segment of Main Street from Fox River to Algoma Boulevard.
** Federal/State funds for streetscaping from the Fox River to Algoma Boulevard are available through the
Community Sensitive Design (CSD) program. Total Federal/State funds within this category are capped at
$36,700. Any streetscaping funds that exceed this amount are 100% the responsibility of the City of Oshkosh.
Streetscaping funds on this project are shown in category 010 and are explained in more detail under item #9 of
the agreement.
The $36,700 CSD funds under category 010 shall be priority 1 funding by WisDOT. The City of Oshkosh LS
total of $187,140 in category 010 shall be priority 2 funding. Any amount over $223,840 ($187,140 + $36,700)
in category 010 shall be priority 3 funding by WisDOT.
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
constitute agreement between the Municipality and the State.
Signed for and iri behalf of
Name
Municipality
Title
Date
K
TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal/State financing commitments or are ineligible for Federal/State financing.
3. Funding of each project phase (preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and/or State transportation fund financing will be limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes.
e). Compensable utility adjustment.
f) Storm Sewer mains necessary for the surface water drainage.
g) Construction or replacement of sidewalks and surfacing of private driveways.
h) New installations of or alteration of street lighting and traffic signals or devices.
i) Real estate for the improvement.
j) Preliminary engineering and State review services.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
b) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage.
c) Conditioning, if required, and maintenance of detour routes.
d) Repair damages to roads or streets cause by reason of their use in hauling materials incidental to the
improvement.
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
3
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the
State in behalf of the project.
7. The work will be administered by the State and may include items not eligible for Federal / State
participation.
8. The Municipality will at its own cost and expense:
a) Maintain all portions of the project that lie within its jurisdiction for such maintenance through statutory
requirements in a manner satisfactory to the State and will make ample provision for such maintenance
each year.
b) Prohibit angle parking.
c) Regulate or prohibit all parking at locations where and when the pavement area usually occupied by
parking vehicles will be needed to carry active traffic in the street.
d) In cooperation with WisDOT - Northeast Region office, assist with public information and public
relations for the project and announcements to the press and such outlets as would generally alert the
affected property owners and the community of the nature, extent, and timing of the project and
arrangements for handling traffic within and around the project.
e) Provide complete plans, specifications, relocation order, real estate plat, and estimates and acquire any
necessary real estate for the portion of Main Street from Algoma Boulevard to Irving Avenue.
f) Provide complete plans, specifications, relocation order, real estate plat, and estimates for any Sanitary
and Water system work the Municipality wants to let with the State's project. During construction,
assume full responsibility for establishing line and grade, pressure and purification testing, and operation
of the sanitary and water systems. The Municipality relieves the State and all of its employees from
liability for all suits, actions, or claims resulting from the sanitary sewer and water main construction
under this agreement.
g) Coordinate, cleanup, and fund any hazardous materials encountered during Municipality utility and
storm sewer installation and during roadway construction that is deemed necessary to be cleaned and
removed within the existing and new right -of -way. All hazardous material cleanup work shall be
performed in accordance with state and federal regulations. This shall include, but not be limited to, any
costs for the removal, stockpile, treatment, and backfilling of any contaminated materials encountered
including assuming future responsibility and liabilities for filling over any previously identified
hazardous material source and for securing an environmental consultant if required, for management of
the contaminated soil.
h) Use the WisDOT Utility Accommodation Policy unless it adopts a policy which has equal or more
restrictive controls.
9. Basis for Local Participation:
Preliminary Engineering — The segment of Main Street�om the Fox River to Algoma Boulevard is a
connecting highway which requires 25% local share on th design engineering services.
4
Real Estate — Real estate costs for the segment of Main Street from the Fox River to Algoma Boulevard
are eligible for Federal/State participation. Due to the amount of local traffic on Main Street, the City of
Oshkosh is responsible for 25% of the real estate costs. City of Oshkosh is responsible for acquiring the
real estate and can then apply for reimbursement of 75% of the real estate costs.
Construction — Category 010 — City of Oshkosh is responsible for the cost associated with maintaining
parking along the east side of Main Street from Ceape Avenue to Otter Avenue and along both sides of
Main Street from Otter Avenue to Algoma Boulevard. This cost is a lump sum cost and is determined
based on the estimated cost of the parking lanes in these areas. The estimated cost of the parking lanes is
computed to be $23,500.
Construction — Category 010 — City of Oshkosh is responsible for the difference in life cycle costs of
choosing concrete pavement versus asphalt pavement between the Fox River and Algoma Boulevard.
Concrete pavement is $6,723 more expensive than the low -cost asphalt alternative based on total life
cycle costs. This cost is included as a lump sum within the agreement.
Construction — Category 010 — City of Oshkosh is responsible for the difference in cost to upsize storm
sewer trunk line along Main Street between the Fox River and Algoma Boulevard. Upsizing of storm
sewer is $79,734 more expensive than maintaining current storm sewer drainage patterns based on
current cost estimate. This cost is included as a lump sum within the agreement. A summary of the
computations is attached at the back of the agreement.
Construction — Category 010 — City of Oshkosh is responsible for additional costs to use Pavement
Marking Grooved Preformed Plastic Tape for all pavement markings between the Fox River and
Algoma Boulevard instead of the standard epoxy markings. The additional cost of $50,982 is computed
based on current bid item prices and is included as a lump sum cost within the agreement. A summary
of the computations is attached at the back of the agreement.
Construction — Category 010 — The Brick Pavers item (from the Fox River to Algoma Boulevard) is
eligible for funding through the Community Sensitive Design (CSD) program. Federal/State funds
through the CSD program are capped at $36,700 for the overall project. The amount of the Brick
Pavers item that is applied toward available CSD funds is the difference between normal 4 -inch concrete
sidewalk and the Brick Pavers. For this agreement, the normal 4 -inch concrete sidewalk price is
estimated at $2.75 per square foot and the Brick Pavers item is estimated at $9.00 per square foot. Given
the Brick Pavers quantity of 3850 square foot and including 10% engineering costs, the amount of this
item applied to CSD funding is $26,469. This amount is then subtracted from the overall available CSD
funding and the remaining CSD funds are applied to the London Paver Pattern within the concrete
sidewalk as explained below.
Construction — Category 010 — City of Oshkosh is responsible for additional costs to construct a
uniform 6" concrete sidewalk (with a London Paver Pattern in most areas) between the Fox River and
Algoma Boulevard. Normal standard is to construct 4" sidewalk except for intersection radii areas and
through driveways, but City of Oshkosh wants a 6" sidewalk in all areas. The additional cost of $36,432
is computed based on current bid item prices. Additional costs for the London Paver Pattern within the
sidewalk are eligible for CSD funding and are estimated to be $1.00 per square foot. As explained
above, Federal /State funds for CSD on the project are capped at $36,700. The Brick Pavers item utilizes
$24,469 of the available CSD funds, so the remaining CSD funds available under the project is reduced
to $10,231. The remaining $10,231 CSD funds are applied toward the Concrete Sidewalk 6 -Inch
London Paver Pattern item. The estimated remaining cost under this item ($26,201) is 100% the
5
responsibility of the City of Oshkosh. City of Oshkosh cost is included as a lump sum cost within the
agreement. A summary of the computations is attached at the back of the agreement.
Construction — Category 020 — Landscaping/Trees items from the Fox River to Algoma Boulevard are
80% eligible for Federal/State funding per WisDOT policy.
Construction — Category 030 — Based on WisDOT policy, standard streetlighting items from the Fox
River to Algoma Boulevard are 50% eligible for Federal/State funding. Since all decorative poles and
luminaires are being supplied by the City of Oshkosh, the additional costs for decorative lighting are
already being 100% covered by the City. Therefore, the contract items for installation of the streetlights
are 50% eligible for Federal/State funding.
Construction — Category 040 — The segment of Main Street from Algoma Boulevard to Irving Avenue
is a local street so this segment of Main Street reconstruction (including all
streetscaping / landscaping /streetlighting within this segment) is non - participating. Other non-
participating items over the entire project include sealing concrete pavement joints and hazardous
material remediation.
Construction — Category 050 — All sanitary sewer for the entire project is broken out within this
category. All sanitary sewer costs are non - participating.
Construction — Category 060 — All water main for the entire project is broken out within this category.
All water main costs are non - participating.
31
�k;conrS,ti
Division of Transportation
System Development
a
-":TR0
Northeast Regional Office
944 Vanderperren Way
o
PO Box 28080
Green Bay, WI 54324 -0080
July 1, 2009
DAVID PATEK
CITY OF OSHKOSH DIR OF PUBLIC WORKS
215 CHURCH ST PO BOX 1130
OSHKOSH WI 54903 -1130
Jim Doyle, Governor
Frank J. Busalacchi, Secretary
Internet web site: www.dot.wisconsin.gov
Telephone: (920)492 -5643
Facsimile (FAX): (920)492 -5640
E -mail: areenbay.dtdaOdot.state.wi.us
RECEIVED
J UI L 0 G 2009
DEPT. OF PUBLIC
Project 4110 -16 -00/71
Main Street, City of Oshkosh
Fox River Bridge — Irving Ave
USH 45
Winnebago County
Attached are three copies of the updated State/Municipal Agreement (SMA) for design, real
estate, and.construction costs on the above project. The SMA has been updated to reflect a
minor cost increase in our design contract with MSA Professional Services, Inc. and the most
recent construction estimate for the project. This SMA will replace the previous SMA with the
City of Oshkosh for the Main Street project dated September 21, 2007.
One other note: the only difference between this SMA and the previous update sent on
June 17, 2009 is that this accounts for including the tree grates item under the appropriate
landscaping category 020. Please discard the previous SMA revision sent on June 17, 2009.
City of Oshkosh costs on the project are as follows:
• 25% of the design cost since this segment of Main Street is a connecting highway
• 25% of the real estate costs due to the amount of local traffic on Main Street
• Cost to maintain parking along Main Street from the Fox River to Algoma Blvd.
• Difference in life cycle cost of concrete pavement and asphalt pavement from the Fox River
to Algoma Blvd. based on the City preference for concrete pavement
Additional cost to upsize storm sewer main from the Fox River to Algoma Blvd. to
accommodate redirected flow directly down Main Street to the Fox River
• Difference in cost to-include uniform 6 -inch concrete sidewalk with a London Paver pattern
instead of standard 4 -inch concrete sidewalk from the Fox River — Algoma Blvd.
• Difference in cost to use Pavement Marking Grooved Preformed Plastic Tape for all
pavement markings instead of the standard epoxy markings from the Fox River to Algoma
Blvd.
•. 100% of the streetscaping costs from the Fox River to Algoma Blvd. above the maximum
$36,700 Federal/State funds
20% of the cost for landscaping/trees between the Fox River and Algoma Blvd. per WisDOT
cost share policy
50% of the cost for standard streetlighting between the Fox River and Algoma Blvd. per
WisDOT cost share policy
• 100% of the cost for non - participating items including:
o All costs (including streetscaping, landscaping, and streetlighting) involved in the
reconstruction of Main Street from Algoma Blvd. - Irving Ave.
o Other non - participating items along Main Street from the Fox River to Algoma
Blvd. such as sanitary sewer, water main, sealing concrete pavement joints, and
hazardous material remediation
We ask you to approve the updated agreement by signing and returning two copies to our
office by July 17, 2009. You may keep the third copy for your files. If you have any
questions, please contact me at 920 - 492 -5708 or via e-mail at William.Bertrandgdot.wi.gov
Sincerely,
Bill Bertrand, P.E.
Project Manager