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HomeMy WebLinkAboutMuseum Minutes from 6/4/2009MINUTES OF THE MAY MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (Minutes were approved at the June 4, 2009 Board meeting) The regular May meeting of the Oshkosh Public Museum Board was held on Thursday, May 7, 2009 in the Lecture Room of the Museum. President Rick Rego called the meeting to order at 4:03 p.m. The roll was taken: Present: Absent: Mrs. Fenrich Mrs. Kujawa Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Winkler Also present: Museum Director Brad Breza, Leadership Oshkosh representative recording the minutes. Mr. Becker Mr. Haffeman Mrs. Knobloch Larson, Assistant Director Michael Tony Mathe, and Brenda Hauber There were no Citizen Statements. The first order of business was the election Rego nominated Mrs. Fenrich as president. nominations and have the secretary record a roll call vote went as follows: In favor: Opposed: Fenrich Kujawa Metz Moldenhauer Rego Winkler of officers for 2009 -2010. Mr. Eugene Winkler moved to close unanimous vote in favor. The None The motion was adopted and Mrs. Fenrich was elected Museum Board President for 2009 -2010. Mrs. Fenrich then assumed the office of President and presided during the rest of the meeting. Mrs. Fenrich then nominated Rick Rego as Vice President. Eugene Winkler moved to close nominations and have the secretary record a unanimous vote in favor. The roll call vote went as follows: In favor: Opposed: Fenrich None Kujawa Metz Moldenhauer Rego Winkler The motion was adopted and Rick Rego was elected Museum Board Vice President for 2009 -2010. Eugene Winkler then nominated Janet Moldenhauer as Museum Board Secretary. Carol Fenrich moved to close nominations and have the secretary record a unanimous vote in favor. The roll call vote went as follows: In favor: Opposed: Fenrich None Kujawa Metz Moldenhauer Rego Winkler The motion was adopted and Janet Moldenhauer was elected Museum Board Secretary for 2009 -2010. Mrs. Fenrich then went on to the next order of business: the reading and vote upon the April 2, 2009 meeting minutes. Eugene Winkler moved that the minutes be approved. Carol Kujawa seconded the motion. There being no discussion, Mrs. Fenrich called for the roll call vote: In favor: Opposed: Fenrich None Kujawa Metz Moldenhauer Rego Winkler The motion was passed. The minutes of the April 2, 2009 Museum Board meeting were accepted. The May 2009 bill listing was presented. Eugene Winkler moved and Rick Rego seconded the motion to approve the bill listing for payment. A brief discussion followed at the conclusion of which the roll call vote was taken: In favor: Opposed: Fenrich None Kujawa Metz Moldenhauer Rego Winkler With a unanimous vote in favor the motion was passed and the May 2009 bill listing was approved for payment. Mrs. Fenrich then asked Mr. Larson to begin the discussion of the Elizabeth Rasmussen bequest. Mr. Larson explained that the bequest came with no delineation as to where Ms. Rasmussen would like it to be used. Mr. Larson said that the museum's greatest need at present is the Exhibition Fund but that in the next order of business, $3,000 will be needed from the bequest for another project. Eugene Winkler moved that the bequest from Elizabeth Rasmussen be placed in the Exhibition Fund. Carol Kujawa seconded the motion. Discussion followed. At the conclusion, Mrs. Fenrich called for the roll call vote: In favor: Opposed: Fenrich None Kujawa Metz Moldenhauer Rego Winkler The vote was unanimous in favor and the motion was passed. The Bequest from Elizabeth Rasmussen will be placed in the Exhibition Fund. Mr. Larson then explained the next order of business was allocating money to pay for the expense of adding spaces to the fly- through of the proposed expansion. He said work on adding the temporary gallery and the multipurpose area, which were not included in the original DVD, would be completed soon. After previewing the initial program, Mr. Larson said it would give viewers a true view of what the expansion would provide. Eugene Winkler moved to take the cost of adding to the DVD fly- through from the Elizabeth Rasmussen bequest. Ron Metz seconded the motion. The board then discussed this. At the conclusion of the discussion, Mrs. Fenrich called for the roll call vote: In favor: Opposed: Fenrich None Ku jawa Metz Moldenhauer Rego Winkler The vote was unanimous in favor and the motion was passed. The funds needed to add spaces in the proposed expansion DVD would come from the Elizabeth Rasmussen bequest. The next item on the agenda was proposed expenditures from the Collection Fund. The first of these was for $610 to cover the cost of Barry Bauman's conserving of a Gustav Behncke painting. Mr. Larson explained that his services are donated and only requests to be reimbursed for his supplies including a constant tension stretcher for the painting. Mr. Larson noted that if Mr. Bauman had charged for his services, the cost would be over $3,800. Eugene Winkler moved that the Board authorize expending $610 from the Collection Fund to cover the costs incurred by Mr. Bauman for the conservation of the Gustav Behncke painting. Rick Rego seconded the motion. Following a brief discussion, Mrs. Fenrich called for the vote: In favor: Opposed: Fenrich None Kujawa Metz Moldenhauer Rego Winkler The roll call vote was unanimous in favor and the motion was passed. The expenditure of $610 from the Collection Fund for the supplies needed for the conservation of a Gustav Behncke was approved. The next proposed expenditure from the Collection Fund is the purchase of a collection of 130 c. 1920s panoramic acetate negatives for $3,000. Mr. Larson then explained the significance of the collection and that the Collection Review Committee unanimously recommended that the collection be acquired. Ron Metz moved that the Board authorize $ 3,000 from the Collection Fund be used for the purchase of the collection of 130 panoramic negatives. Rick Rego seconded the motion. Discussion followed. Mrs. Fenrich then called for the roll call vote: In favor: Opposed: Fenrich None Kujawa Metz Moldenhauer Rego Winkler The roll call vote was unanimous in favor and the motion was passed. The Board authorized the use of the Collection Fund to purchase the collection of 130 panoramic negatives at a cost of $ 3,000. Before he presented the Director's Report, Mr. Larson gave the Board a brief report on his meeting with Peter Woodburn of Woodburn, Kyle & Co. This is the company that performed the feasibility study for the museum in 1996. Mr. Larson reviewed the proposed expansion with him and answered Mr. Woodburn's questions. He said he would be willing to meet with the City Manager and discuss what role if any, a fundraising firm might have. Mr. Woodburn would be returning to Oshkosh in a few weeks. Mrs. Fenrich then asked Mr. Larson to present his Director's Report. He began by noting that copies of the 2010 -2012 Capital Improvement proposals were in the board members packets. Mr. Rohloff had requested that proposals of the work that would be needed if expansion was not possible. Mr. Larson explained that these expenditures are represented in Plan B, and that if the projects outlined in Plan B are undertaken they will not add exhibit or program spaces but will only upgrade our existing facilities. The costs for that could run in the range of $4 million because there are many unknowns, especially in regard to structural concerns. Mr. Larson said that he strongly believes that we must continue to move ahead with the design development phase in 2010. He emphasized that we have excellent building and exhibition conceptual plans, and we should turn these into specification and blueprints. This will take at least 18 months of steady work. The cost of blueprints, specifications and bidding documents will only increase in cost as the years go by. The last day for the quilt exhibit will be May 10. The exhibit has been successful at attracting a new group of visitors to the museum. During the exhibit a total of 96 surveys for the AASLH Performance Management project were collected. Looking at the next exhibit, The Era of Public Enemies. A Wave of Crime in a Troubled Time, Mr. Larson said that we have already received much media attention. The second movie trailer has now been released, so that should also add interest to our exhibit. Mike has arranged with Outhouse Exhibit Services (Dr. Entomo exhibit came from them) to come and see the exhibit after it opens and determine if it is feasible to turn it into a traveling exhibit. The final item on Mr. Larson's report was asking if the board wished to move the July meeting from the 2nd to the 9th to avoid meeting so close the July 41h holiday. Ron Metz so moved and Rick Rego seconded the motion. A roll call vote was called for: In favor: Opposed: Fenrich None Kujawa Metz Moldenhauer Rego Winkler The roll call vote was unanimous in favor and the motion was passed. The July board meeting will be held on Thursday, July 9th. There were no President's Report and Board member statements. Ron Metz moved that the meeting adjourn. Rick Rego seconded the motion. The voice vote was taken: In favor: Opposed: Fenrich None Kujawa Metz Moldenhauer Rego Winkler The voice vote was unanimous in favor and the motion was passed. The meeting was adjourned at 5:08 p.m.