HomeMy WebLinkAbout09-103APRIL 14, 2009 09 -103 RESOLUTION
(CARRIED 6 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AMENDMENT TO CONTRACT NO. 06 -07 /
SAMPLING & ANALYSIS OF INDUSTRIAL WASTEWATER
BY BADGER LABORATORIES & ENGINEERING, INC.
INITIATED BY: PUBLIC WORKS DEPARTMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached
Amendment to Testing Agreement for analysis work for the City's pretreatment program is
hereby approved and the proper City officials are hereby authorized to execute and deliver
the Amendment to Testing Agreement in substantially the same form as attached hereto,
any changes in the execution copy being deemed approved by their respective signatures,
and said City officials are authorized and directed to take those steps necessary to
implement the terms and conditions of the Agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 551 - 1955 - 6401 -00000 — Sewer Utility — Pretreatment Professional Services
O I- K H
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Stephan M. Brand, Utilities Superintendent
DATE: April 7, 2009
RE: Amendment to Contract 06 -07 Sampling and Analysis of Industrial Wastewater by
Badger Laboratories and Engineering,
BACKGROUND
Badger Laboratories was awarded contract No. 06 -07 to provide industrial wastewater discharge
sampling. and analysis in April 2006. The Wisconsin Department of Natural Resources requires that
discharges from industry to the public sanitary sewers be monitored to prevent the discharge of wastes
that can interfere with treatment processes at the wastewater treatment plant. The costs ;of the program
are billed. to the local industries for the required sampling and testing. Badger Laboratories. is requesting a
two year extension on the current contract.
ANALYSIS
This is a: unit price contract based on the test and sampling requirements which are unique to each
industry. The industry is charged only for the individual sampling and tests that are required. In 2009
there is no increase in cost proposed. to 2010 the proposal increases prices for parameters a,b,k,n,and x
by $1.00 and parameters r,y, and z by $2.00. Based on our experience with our in house laboratory
testing program this is a reasonable proposal. This increase is estimated to be approximately 2% for the
second year of this contract extension. (See attached)
FISCAL IMPACT
Funds are available in the Sewer Utility Pre - Treatment Professional Services account.
RECOMMENDATIONS
I recommend approval of the extension of Contract 06 -07 for two years with Badger Laboratories and
Engineering Inc.
Respectfully Submitted, Approved:
Ste
P an M. Brand
Utilities Superintendent City an ger
BADGER LABORATORIES & ENGINEERING INC.
ENGINEERS 501 WEST BELL STREET • NEENAH, WISCONSIN 54956 -4866 • EST. 1966
(920) 729 -1 100 • FAX (920) 729 -4945 • 1 -BOO - 776 -71 96
March 13, 2009 RECD MAR 16 2009
Steve Brand, Utilities Supt.
City of Oshkosh WWTP
233 N. Campbell Rd.
Oshkosh, WI 54902
RE. Industrial Wastewater Contract 06 -07 Extension for 2009 -2011
Dear Steve:
This letter is to confirm our phone conversation of 3-4 -09 on the contract
referenced above. Badger Laboratories & Engineering, Inc. respectfully requests
the City consider extending our current contract for an additional 2 -year period.
As discussed, we are willing to maintain the pricing at the current rates for the
first year of the agreement (4/1/09 - 3/31/10). At the beginning of the second year
(4/1/10- 3/31/11) we would adjust certain of the unit prices for a maximum
(overall) contract increase of 2 %.
I have enclosed two Unit Price Sheets. The first is a price sheet for the first year
(4/1/09- 3/31//10) indicating no changes to unit prices on the project. The second,
headed "Contract Year 4/1/10- 3/31/11" indicates the changed unit prices for
selected items. Using the adjusted unit prices, the industrial monitoring list, and
testing frequencies provided by Rich Wood, the overall increase is no more than
2% in year two.
We appreciate the City's business on this contract and hope that this agreement
will work for you. Please call me with any questions, clarifications, or additional
materials needed.
Sincerely,
Richard Larson, Pres.
Badger Laboratories & Engineering, Inc.
501 W. Bell St.
Neenah, WI 54956
Tel 920 - 729 -1100
State Certified Lab # 445023150
Encl.
Members
WI DNR Certified Lab #445023150 WI Environmental Labs; Am. Chemical Soc.;
WI Reg. Engineers (Corp.) #CE00601 T.A.P.P.I.; WI Food Processors Assn.;
WI DATCP Certified #205 (Bacteria- Water) Wisc. Paper Council
CONTRACT YEAR 4/1/10 3/31/11
INDICATE UNIT PRICE FOR EACH PARAMETER LISTED
- WITH A UNIT REPRESENTING ONE SAMPLE
EVENT COST
FOR ANALYSIS AND COLLECTION
1. Laboratory analysis, sample retainage or disposal, analysis report
transmittal,
sample report chain-of-custody documentation and bench sheets complete as
specified for the following.
PER EVENT
PARAMETERS
PARAMETER
CHARGE
a.
BOD, SS, Phos.
a.
23.00
b.
Ammonia-Nitrogen
b.
10.00
C.
COD
C.
15.00
d.
Cd(T)
d.
8.00
C. .
Cr(T)
e .
8.UU
f.
CUM
8.00
9.
Pb(T)
9.
8.00
h.
MOM
h.
8.00
L
Ni(T),
L
8.00
j-
?n(l)
j.
8.00
L.
Hg(T)
L
17.00
1.
Ag(T)
L
8.00
In.
pH
In.
4.00
n.
Cyanide
n.
21.00
0.
VOCIS
o.
80.00
P.
PAHS
P.
40.00
q.
BETX (NR215.03)
q.
50.00
r.
Oil & Grease
r.
27.00
S.
Sulfate
S.
9.00
t.
Chloride
t
4.00
U.
Chlorine
U.
35.00
V.
Record flow (GPD)
V.
NC
w
PCA
w
100.00
Collecthandlestore &docurnent
x
Grab samples.
x
21.00
***For portable equipment sites
collecthandle0ore & document
y
24hr. Composite F`P samples
y
138.00
For dedicated equipmciLt sites
collecthandlestore & document
z
24hr. Composite F? samples
z
12.00
**(Provide flow/ sample chart)
*** Confined Space Entry obligation of contractor
CONTRACT YEAR 4/1/09 — 3/31/10
INDICATE UNIT PRICE FOR EACH PARAMETER LISTED
WITH A UNIT REPRESENTING ONE SAMPLE EVENT COST
FOR ANALYSIS AND COLLECTION
1. Laboratory analysis, sample retainage or disposal, analysis report transmittal,..
sample report chain -of - custody documentation and bench sheets complete as
specified for the following.
PER EVENT
PARAMETERS
PARAMETER
CHARGE
a
MOD, SS,Phos.
a
22.00
b.
Ammonia - Nitrogen
b. _
q . 00
C,
COD
C.
15.00
d.
Cd(l)
&
8.00
e.
Cr(l)
a
8.00
£
CUM
E
8.00
g•
Pb(l)
g.
8.00
�-
MOM
h.
8.00 .
L
NIM
L
8.00
j.
znM
g.
8.00
k
Hg(T)
k
16.00
L
Ag(T)
L
8.00
M.
pH
m.
4. UU
n.
Cyanide
n.
20.00
o.
VOCs
o.
80.00
P-
PAH'S
P.
40.00
q..
BETX (NR215.03)
q.
50.00
r.
Oil & Grease
a
25.00
S.
Sulfate
S.
9.00
t
Chloride
t.
4.00
U.
Chlorine
U.
35.00
v.
Record flow (GPD) **
v.
NC
w
PCB'S
w
100.00 '
* ** Collect handles m & document
x
Grab samples
x
20.00
** * For portable equipment sites
eollect,handiestore & document
y
24hr. Composite FP samples
-y
136.00
`
sss For dedicated equipment sites
eollect,handlestore & document
z
24hr. Composite FP samples
z
10.00
** (Provide flow / sample chart)
* ** Confined Space Entry obligation of contractor
AMENDMENT TO TESTING AGREEMENT
WHEREAS, the Common Council for the City of Oshkosh at their meeting on April 14,
2009, Resolution #09 -103, authorized and directed the proper City Officials to enter into an
appropriate agreement and extensions thereto with Badger Laboratories & Engineering for
sampling and analysis work for the City's pretreatment program; and
WHEREAS, Badger Laboratories has requested renewal of the agreement for a period
of two (2) years, with no increase in price for the first year (4/1/09- 3/31/10) and at the beginning
of the second year (4/1/10- 3/31/11) an adjustment of certain of the unit prices for a maximum
(overall) contract increase of 2% per the attached Exhibit A.; and
WHEREAS, it is financially advantageous to the City of Oshkosh to extend the
agreement on those terms.
NOW, THEREFORE, IT IS AGREED by and between the parties that the Agreement
between these parties is hereby amended as follows:
1. That the term of the Agreement shall be amended to end on March 31,
2011.
2. That in accordance with the previous agreement and amendments
thereto, the costs for all unit prices shall be amended as per the attached Exhibit
A, with no increase for the first year 4/1/09 - 3/31/10 and at the beginning of the
second year (4/1/10- 3/31/11) an adjustment of certain of the unit prices for a
maximum (overall) contract increase of 2 %.
3. That all rights and responsibilities under the original Agreement and
amendments thereto between these parties not specifically amended by this
amendment shall remain in effect.
IN WITNESS WHEREOF, the parties heretofore have caused this Amendment to be signed by
the proper persons of each party and their corporate seals, if any, to be hereunto affixed.
Dated: May 12, 2004.
BADGER LABORATORIES & ENGINEERING
By:
Richard O. Larson, Vice President
CITY OF OSHKOSH
By: And:
Mark A. Rohloff City Manager Pamela R. Ubrig, City Clerk
Approved as to Form and Execution:
Lynn A. Lorenson, City Attorney
CONTRA YEA 4/1/10 — 3/31/11
li
INDICATE UNIT PRICE FOR EACH PARAMETER LISTED
• WITH A UNIT REPRESENTING ONE SAMPLE EVENT COST
FOR ANALYSIS AND COLLECTION
1. Laboratory analysis, sample retainage or disposal, analysis report transmittal,
sample report chain -of- custody documentation and bench sheets complete as
specified for the following
PER EVENT
PARAMETERS
PARAMETER
CHARGE
a.
BOD, SS, Phos.
a
23.00
b.
Ammonia- Nitrogen
b.
10.00
C.
COD
C.
15.00_
d
Cd(T)
d.
8.00
e.
Cry
f.
8.00
--�0
g.
PXT)
. Pb(T)
& _
h.
MOM
h.
L
8.00
L
j.
N T)
Zn(T)
j.
8.00
lc
Hg(T)
L
17.00
1.
Ag(T)
1. _ 8.00
m. . 00
In.
IL
pH
Cyanide
n.
21.00
0.
VOC's
o.
80.00
P.
PAH'S
P.
40.00_
q.
BETX (NR215.03)
q.
50.00
r.
Oil & Grease •
r.
27.00
S. .
' Sulfate
S.
9.00
t
Chloride
t
4.00
U.
Chlorine
U.
35.00
V.
Record flow (GPD) *'
w
PCB S'
w
100.00
* ** Collect handle,store i c document
21.00
x
Grab samples.
x
* ** For portable equipment sites
collect,handle;store & document
138.00
y
24hr. Composite VP samples
y
** For dedicated equipment sites
conce4handle,store & document
12.00
z
24hr. Composite FP samples
z
* *. (Provide flow! sample chart)
** Confined Space Entry obligation of contractor
INDICATE UNIT PRICE FOR EACH PARAMETER LISTED
WITH A UNTr REPRESENTING ONE SAMPLE EVENT COST
FOR ANALYSIS AND COLLECTION
1. Laboratory analysis, sample retainage or disposal, analysis report
sample. report chain -of- custody documentation and bench sheets complete as
specified for the following.
CONTRACT YEAR 4/11 09 — 3/31/10
PER EVENT
PARAMETERS
PARAMETER
CHARGE
BOD, SS, Phos.
a 22.00
_ ..
b.
Ammonia Nitrogen
b. o nn
15.00
C,
d.
COD
Cd(T)
C.
d.
e
Cr(T)
e. 8.00
fi 8.00
£
cum
Pb(T)
g, . 8.00
9
h.
MOM
h. 8 00
L
Nib
L 8.00
8.00_
1 '
H9(1)
j. .
k 16 00
k'
L
AgM
L 8.00
m.
PH
Cyanide
m.
m 20.00
n.
voce
o• 80.00
°•
PAFPS
p' 40.00
P.
BETX(IW15.Q3)
q 50.00
q
Ora a Grease
r . 25 00
r.
Sulfate
s 9.00 .
S.
L
Chloride
4.00
t
Chlorine
U. 35 00
Retard flow (GPD)
V. NC
v ,
•w
PCB,S
w i nn on
* ** CoUcct,haadle,store & document
20.00
x
Grab samples
x
* ** For portable equipment sites
collect bandie & document
y
24br. Composite FP samples
•y 136 00
*s* For dedicated equipment sites
coUecthandie,store & document
24hr. Composite FP samples
z 10 00
z
s* (Provide flow/ sample chart)
as* Confined Space Entry obligation of contractor