HomeMy WebLinkAbout09-56FEBRUARY 24, 2009 09 -56 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE FUND BALANCE RESERVATIONS
INITIATED BY: DEPARTMENT OF FINANCE
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City Officials are hereby authorized and directed to transfer $32,091 from the 2008 budget
to the 2009 budget to fund items as detailed on the attached Exhibit A.
BE IT FURTHER RESOLVED that the proper City Officials are hereby authorized
and directed to adjust the 2009 budget to cover such items.
City of Oshkosh
Finance Department
215 Church Ave., PO Box 1130
Oshkosh, WI 54903 -1130
(920) 236 -5080 (920) 236 -5039 FAX
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ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Peggy Steeno, Finance Director
DATE: February 19, 2009
RE: Approve Fund Balance Reservations
BACKGROUND
A `Fund Balance Reservation' preserves funds from the prior year budget, before closing the year, for
specific items that were budgeted, but not able to be spent during the fiscal year. This is part of the year
end evaluation process, and it accomplishes two things: it allows funds from the previous year to be
carried forward to fund specific items that were budgeted and needed, and it gives a truer picture of the
year -end Fund Balance for 2008. In addition, it keeps Fiscal Year 2009 clean with respect to budgeted
items and spending.
ANALYSIS
Below is a list of the items included in the requested Fund Balance Reservation, along with the cost and
reason for the requests:
o Aerial Photo Project ($5, 000) — Winnebago County was unable to perform the flyover to obtain
the needed photos, as the flyover was planned to happen at the time of the Public Enemies
filming last spring. By the time the movie filming was completed, the trees had leaves on them,
blocking the view of targeted photos, so the flight had to be postponed until 2009.
o Civil 3 -D Software Training & Set -Up ($7,250) —The technical support on Land Desk, the old
engineering and design software, was discontinued, and there wasn't time to get the installation
and training of the new software done in 2008.
o Vehicle Monitoring System ($19,841) — Staff has been researching several system options, as
well as getting answers to operational and legal questions, to ensure that the most effective and
efficient equipment is purchased, and didn't have time to make the purchase in 2008. If
approved, staff will move forward with this purchase immediately.
o Automated Collection Vehicle ($208, 000) — Although this was part of the approved budget for
2008, staff delayed the purchase of this vehicle until Council acted on the issue of automated
recycling. Now that the Council has approved automated recycling, this vehicle, along with
those in the approved 2009 budget, will be bid out.
FISCAL IMPACT
By doing a Fund Balance Reservation for items that were budgeted for in the previous year, we will not
negatively impact the current year's budget. Rather, the $240,091 is set aside from the remaining funds
of the previous year as intended in the 2008 budget. This will allow the City to better evaluate the
previous year, as well as the current year, as to overall performance.
RECOMMENDATION
Staff recommends that Council adopt this resolution.
Respectfully Submitted,
ftSteeno
Finance Director
Approved:
Mark Rohloff
City Manager
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