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HomeMy WebLinkAboutCity Manager's ReportREPORT OF THE CITY MANAGER COMMON COUNCIL MEETING February 10, 2009 6:00 p.m. CITY MANAGER'S REPORT BILLS Approval of bills presented by the Director of Finance. FISHING EVENT Approval to Terry's Bar to utilize Menominee Park, the Gazebo Shelter, the boat docks on the south side of Millers Bay, and Millers Bay on Saturday, May 16, 2009, from 5:00 a.m. to 3:00 p.m., for their 9 th Annual Fishing Event, in accordance with the attached letter of request. SENIOR TRIATHLON BIKE EVENT Approval to the Oshkosh Recreation Department and Oshkosh Seniors Center to utilize Menominee Park and facilities on Wednesday, May 6, 2009, from 8:30 a.m. to 12:00 noon, for their Senior Triathlon Bike Event, in accordance with the attached letter of request. FESTIVAL OF SPRING Approval to the Paine Art Center and Gardens to close Algoma Boulevard, between New York Avenue and Congress Avenue; and Congress Avenue, between Algoma Boulevard and Elmwood Avenue, on Saturday, May 16, 2009, from 5:00 a.m. to 8:00 a.m., and again from 4:00 p.m. to 5:00 p.m.; and that at 8:00 a.m., Congress Avenue, between Algoma Boulevard and Elmwood Avenue, remained closed until 5:00 p.m.; and that the east lane of Algoma Boulevard be coned off as a loading lane; and that handicapped parking be allowed on the east side of Algoma Boulevard, between New York Avenue and the area of the event where signs will be posted indicating such, for their Festival of Spring event, in accordance with the attached letter of request. FISHING HAS NO BOUNDARIES EVENT Approval to the University of Wisconsin - Oshkosh to utilize Menominee Park, the Gazebo Shelter, the boat docks on the south side of Millers Bay, and Millers Bay on Friday, Saturday and Sunday, May 29, 30, and 31, 2009, from 5:00 a.m. to 3:00 p.m., for their Fishing Has No Boundaries non - profit event, in accordance with the attached letter of request. LIVE AT LUNCH Approval to the Oshkosh Chamber of Commerce and the Oshkosh Area Economic Development Corporation to utilize Opera House Square and facilities, and to close Market Street, from High Avenue to Algoma Boulevard, every Wednesday, from June 3 through August 26, 2009, from 10:00 a.m. to 3:00 p.m., for their Live at Lunch Concert Series, in accordance with the attached letter of request. RACE UNITY SOCIAL Approval to the Race Unity Social Planning Committee to utilize Abe Rochlin Park and facilities on Sunday, June 14, 2009, from 8:00 a.m. to 5:00 p.m., for their 16 Annual Race Unity Social, in accordance with the attached letter of request. FOX VALLEY MOTORCYCLE SHOW Approval to Gray Beard Productions, Inc. to utilize South Park and facilities on Saturday and Sunday, June 6 and 7, 2009, from 8:00 a.m. to 5:00 p.m., for their 4 th Annual Fox Valley Motorcycle Show, in accordance with the attached letter of request. WINNEBAGOLAND ART FAIR Approval to the Oshkosh Fine Arts Association to utilize South Park and facilities on Saturday and Sunday, June 13 and 14, 2009, from 8:00 a.m. to 5:00 p.m., for their 52 Winnebagoland Art Fair, in accordance with the attached letter of request. January 2 2009 Oshkosh City Council and Parks Department 215 Church Ave Dear City Council and Parks Department, 688 N Main Street Oshkosh, Wi. 54901 (920) 235 -8280 3 ' I am writing this "Letter of Request" to you for the opportunity to reserve at this time, the Gazebo Shelter (for electricity for electronic fishing scale) on Sat May 96 2009. We will be running our ninth annual fishing event, out of Menominee Park and Millers Bay at 5 00a — 6 00am and returning at 2 00pm — 3:OOpm! in addition to this, we would like to use the Boat Docks on the south side of Millers Bay that day as welt We have shared the Boat Docks the past few years with Dr. Robert C. Weber and " The UWO Fishing Has No Boundaries Event', without any problems, and took forward to working with them again this year! The timing of our events, ensures there is not a conflict with either event, and allows us to " share "a fishing scale or other items if needed. We have worked closely with the DNR S, Senior Fisheries Biologist to ensure this event is run smoothly according to their guidelines, and are excited to host this event again in 2009! We have submitted an application for permit with the DNR as required. We hope' you will approve Our requ and look forward to a noth er su ccessful event this year/ Sincerely, — —''Pat Purtell Owner — Terry's Bar Gary Winchester Event Coordinator M � T �f January 15, 2009 Tom Stephany City Parks Director 215 Church Ave Oshkosh WI 54901 Dear Mr. Stephany: OSHKOSH RECREATION DEPARTMENT AL WENIG, DIRECTOR (920) 424 -0248 PROGRAM SUPERVISORS LORI GENTRY (920) 424 -0243 VERONICA ROBINSON (920) 424 -0242 This letter is to inform you that the Oshkosh Recreation Department, in conjunction with the Oshkosh Seniors Center has reserved the Kiwanis shelter at Menominee Park for a Senior Triathlon Bike event on Wednesday, May 6, 2009. The event will take place from approximately 8:30am until 12:00pm. The shelter will be used as the main event location. The shelter has been reserved with Trish Wendorf at the City Parks Department office. The area of the park that we will be using includes the trails throughout the park, around the zoo and Kiwanis Shelter. We will be in contact with the Oshkosh Police Department regarding this event and any traffic concerns they may have once we know the number of participants registered. At this time of the day in the middle of the week, hopefully this would not be inconveniencing many people if the need arises to barricade parts of that road. Last year we used the same route and it was successful. If you have any questions regarding these arrangements, please call me at 424 -0242. Thank you. Sincerely, Veronica L. Robinson Program Supervisor Oshkosh Recreation Department - Oshkosh Area School District y � December 3, 2008 P AI NE ART CENTER GARDENS Mr. Richard Wollangk City Manager City of Oshkosh P.O. Box 1130 Oshkosh, WI 54903 -1130 Dear Mr. Wollangk; The Paine Art Center and Gardens is preparing for next year's Festival of Spring event to be held or Saturday, May 16, 2 009. These events - bring *thousands of people} to Oshkosh and in particular to the area where the Paine is located. Tn addition to the number of people who come to enjoy the event, there are over a hundred vendors who come and participate in the events. Our request is as such: 1. That both Algoma Boulevard (between New York Avenue and Congress Avenue) and Congress Avenue (between Algoma Boulevard and Elmwood Avenue) be closed from 5 a.m. until 8 a.m., the time that the event begins, while vendors unload their items at the start of the day and again from 4 - 5 p.m. while vendors load their items at the end of the day. 2, Once the event begins, we would like Congress Avenue (between Algoma Boulevard and Elmwood Avenue) to remain close to allow for festivities in the street as well as maintain the safety of those who wish to enjoy the event and the Paine grounds. 3. We understand it is necessary for Algoma Boulevard to remain open during the hours of the event to allow for traffic to move freely on Algoma Boulevard. However, we are requesting that the east lane be coned off as a loading lane, allowing vehicles the capability to park briefly along the terrace so they may pick up the items they may have purchased during the day. This would still allow for two lanes of traffic, the center and west lanes to remain open on Algoma Boulevard. 4. In addition, we are requesting that handicap parking be allowed on the east side of Algoma Boulevard between New York Avenue and the area of the event and that signs be placed indicating such. We understand that on May 16, the university will be having their graduation exercises. I have spoken with Sergeant Matt Kroening of the Oshkosh Police Department and he has examined the area and has developed a plan of how he thought we could make this work to accommodate both the Paine's event as well as the university's graduation. He also did not feel that traffic in this area should be as bad this year, as it was last year; as the Wisconsin Street bridge should be open. We also have reviewed the plans with Al I lartman, interim provost at the University of Wisconsin- Oshkosh. Paine Art Center and Gardens 1410 Algoma Boulevard Oshkosh, Wisconsin 54901 920 235 -6903 phone 920 235 -6303 fax www.thepaine.org Staff members will be working the event and the Auxiliary Police Department will be asked to be on hand to help with traffic flow and security. I appreciate your consideration of this request at the city council meeting and ask that you inform me of the decision at your earliest convenience. If you have any questions, please feel free to contact me at 920 - 235 -6903 ext. 22 or dpeitzgthepaine.org Thank you for your time and your efforts in helping to make this event run as smoothly as possible. Sincerely, Doris Peitz Business N/larager OSHKOSH TM November 19, 2008 Mr. Mark Rohloff City Manager Post Office Box 1130 Oshkosh, WI 54903 Dear Mark: would like to formally reserve the Kiwanis shelter and dock area to the gazebo for the 6t" Annual Fishing Has No Boundaries event May 29, 30 and 31, 2009, Fishing Has No Boundaries is a nonprofit event. Last year the event provided the fishing experience to 55 special needs (wheelchair bound, cognitively impaired, visually and physically impaired) people, 100 community volunteers and local services organizations. Feel free to contact me anytime at demunckc@uwosh.edu or 920- 379 -5720 (cell). DEPARTMENT OF HUMAN KINETICS & HEALTH EDUCATION UNIVERSITY OF WISCONSIN OSHKOSH • 800 ALGOMA BLVD • OSHKOSH WI 54901 -8630 (920) 424 -1231 FAX (920) 424 -7447 • EMAIL: hkhe @uwosh.edu An Equal Opportunity /Affirmative Action Institution • www.uwosh.edu C�J OSHKOSH CHAMBER OF COMMERC ADVOCACY COMMUNITY DEVELOPMENT LEADERSHIP January 14, 2009 Mr. Mark Rohloff City Manager P.O. Box 1130 Oshkosh, WI 54903 -1130 Dear Mr. Rohloff, I would like to make a formal request, on the behalf of the Oshkosh Chamber of Commerce and the Oshkosh Area Economic Development Corporation, for the use of Opera House Square for ..Live at Lunch. The event, as proposed, will run every Wednesday from June 3, 2009 through August 26, 2009. The concerts will be held between the hours of 12:00 PM and 1:00 PM. However, the park is requested on the aforementioned dates from approximately 10:00 AM till 3:00 PM for set -up and tear down functions. I would also request permission to close Market Street from High Avenue to Algoma Boulevard every Wednesday from June 3, 2009 to August 26, 2009 from 10:00 AM to 3:00 PM in association with the Live at Lunch event. This concert series has become a wonderful tradition and we expect it to grow again this year. Please refer any questions or concerns that you have to John Casper at (920) 303 -2265 ext. 18. We look forward to working with you again. v�rlKwrr L- nurnuer v wrnrnerce cc: Tom Stephany, Parks Director, City of Oshkosh John Casper, President, Oshkosh Chamber of Commerce I20 JACKSON STREET - OSHKOSH, WI 5490I - 920 -303 -2266 - FAX: 920 -303 -2263 - info @oshhoshchamber.com 617 Lilac Street Oshkosh, Wisconsin 549 January 16, 2009 Stephen Suhm Tom Stephany, , Parks Director City of Oshkosh City Hall 215 Church Street Oshkosh, Wisconsin 54903-1130 Dear Mr. Stephany, As we have done for the past 15 years, we, the Race Unity Social Planning Committee would like to request the use of Abe Rochlin Park for Sunday, June 14, 2009 from 8 AM till 5 PM for our 16th Annual Race Unity Social. As in the past, this is to be a city wide event that is meant to bring together the various racial and cultural groups who live in and around our city and to provide a happy and joyous atmosphere in which all attendees have an opportunity to "Make New Friends ". We have had a great amount of success with this activity no matter what the weather conditions have been and we hope that this year's event with bring with it clear skies and smiling faces. There is no charge for the food and activities and all are welcome. Sincerely, {' � <V ' Stephen J. Suhm, Member Race Unity Social Planning Committee October 11, 2008 To the Oshkosh Parks Department; This letter is to request the use of South Park on Sunday June 7 for the 4 th annual Fox Valley Motorcycle Show. As usual we will apply for the needed permits to put on the show. For 2009 we have rented Saturday the 6 th also, as the show has grown so fast we now need more time for set up purposes. With the shows growth this last year we will now have our own dumpsters and also portable restrooms on site. We will also have 'a larger PA system on the grounds much like the car show has. This last year j2008Jshow gave us the chance to write a check to the BEJA Shrine .escort Patrol in the amount of $10, 000.00. If you have any questions about the show please feel free to contact me x@233 -0201, thank you. Sincerely, John Fretschl sidentV av Beard Productions Inc. OSHKOSH FINE ARTS ASSOCIATION P.O. Box 2805 Oshkosh Wl 54903-2805 Oshkosh City Manager 15 October 20o8 P.O. BOX 1130 Oshkosh Wl 54903 -1130 Attn: Mark Rohloff Dear Mr. Rohloff, This is a request to reserve the South Park for the 52nd Winnebagoland Art Fair to be held on Sunday, June 14, 2009, sponsored by the Oshkosh Fine Arts Association. We will need the park and pavilion available for set -up on Saturday, June 13 as well. l would also like to pick up 20 trash cans on Friday, for use at South Park on Sunday, and will return them Monday morning. if any changes have been made to the park (trees planted or removed, tables moved, etc.) please let me know so we are able to update the layout map used to place the artists' booths. As in the past, we will be using the South West corner of the park surrounding the lagoon and the main pavilion. We will need the outside faucet turned on by the restrooms for a water source and the handle for it, eight large green wooden tables in the pavilion, 24 garbage receptacles and the empty large dumpster. We appreciate the co- operation the City Parks Department has afforded us in the past to make this a successful event for the community. As we are a small non - profit group of volunteers, we need all the help we can get. Thank you in advance for your services and assistance. Sincerely, a. X 90&1-1 Linda L. Nolan 745 Grove Street Oshkosh Wl 54901 -4662 cc: Tom Stephany, City Parks Director'