HomeMy WebLinkAbout09-22JANUARY 27, 2009 09 -22 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
AS AMENDED
PURPOSE: APPROVE AGREEMENTS WITH WISCONSIN DEPARTMENT
OF TRANSPORTATION FOR RECONSTRUCTION OF
US HWY 41:
1) Witzel Avenue / Washburn Street / Koeller Street / Rath Lane --
$245,200.00
2) Washburn Street / Sidewalk -- $11,000.00
3) Lake Buttes des Morts Drive / US 41 Overpass -- $16,000.00
4) Snell Road / US 41 -- $60,000.00
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached
Agreements between the Wisconsin Department of Transportation and City of Oshkosh
for Highway 41 reconstruction from four to six lanes from STH 26 — Breezewood Lane are
hereby approved and the proper City officials are hereby authorized to execute and deliver
the agreement in substantially the same form as attached hereto, any changes in the
execution copy being deemed approved by their respective signatures, and said City
officials are authorized and directed to take those steps necessary to implement the terms
and conditions of the Agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 215 - 0410 - 7480 -00000 Street Improvement Fund Expenditures
AMENDMENT TO
2) Washburn Street/ sidewalk —ALL SIDEWALKS ON WASHBURN STREET
TO BE INSTALLED (this would include the 700 feet in the Town of Algoma; cost
of $2,800.00; scheduled in the 2010 Capital Inprovement Program)
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OIHKOI
ON THE WATER
MEMORANDUM
TO:
FROM:
DATE:
RE:
Honorable Mayor and Members of the Common Council
Steven M. Gohde, Assistant Director of Public Works
January 22, 2009
Approve Agreements/ Wisconsin Department of Transportation
Highway 41 at Witzel Ave, Washburn St., Koeller St., Rath Lane ($245,200)
DOT project 1120 -11 -21,71
BACKGROUND
The Wisconsin Department of Transportation (DOT) is planning to reconstruct US Hwy 41 from State Hwy
26 to Breezewood Lane beginning in 2009. US Hwy 41 has reached its capacity and will be expanded to
meet the public needs and improve safety. This work includes widening Washburn to four lanes, two in
each direction and realigning of Washburn St. from the west side of Lowes through the Witzel
intersection. The Witzel overpass of US Hwy 41 will be reconstructed, including two roundabouts. The
bridges crossing Sawyer Creek at Washburn St. and Koeller St. will be enlarged for greater storm water
capacity. Also, Rath Lane will be relocated to align with the future Oshkosh Ave /Koeller St. intersection.
ANALYSIS
The DOT has prepared cost estimates for the proposed work. The City has a credit with the DOT for the
work the City performed in 2006 and 2007 to relocate Washburn St. from west of Lowes to State Hwy 21.
This credit is in the amount of $1,849,000. The DOT has applied this credit to the City's portion of the
costs associated with widening Washburn St. The agreement is for the remainder of the cost to widen
Washburn St. and new sidewalk installation along areas of Koeller St and Rath Ln.
The DOT is bearing all other costs associated with the project.
FISCAL IMPACT
Funds will be included in the 2010 Capital Improvement Program Street Construction and Sidewalk
Sections. The total estimated net cost to the City (after the credit is applied) is $245,200.
RECOMMENDATIONS
I recommend approval of the State /Municipal Agreement.
Respectfully Submitted,
.,,� 7W�
Steven M. Gohde
Asst. Director of Public Works
Approved:
City Manager
H: \steveng \council memos\DOT Agreement Wash Rath Koellendoc
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ON THE WATER
MEMORANDUM
TO:
FROM
DATE:
RE:
Honorable Mayor and Members of the Common Council
Steven M. Gohde, Assistant Director of Public Works
January 22, 2009
Approve Agreements/ Wisconsin Department of Transportation
Highway 41 at Lake Butte des Morts Drive ($16,000)
DOT project 1120 -11 -74
BACKGROUND
The Wisconsin Department of Transportation (DOT) is planning to reconstruct US Hwy 41 from State Hwy
26 to Breezewood Lane beginning in 2009. US Hwy 41 has reached its capacity and will be expanded to
meet the public needs and improve safety. This work involves reconstruction of Lake Butte des Morts
Drive as a result of the US Hwy 45 and 41 interchange.
ANALYSIS
The DOT has prepared cost estimates for the proposed work. The DOT is paying all costs except for City
requested sealing of concrete joints. The City standard is to seal joints on new concrete roads to extend
the life of the pavement.
FISCAL IMPACT
Funds will be included in the 2010 Capital Improvement Program Street Construction Section. The total
estimated cost to the City is $16,000.
RECOMMENDATIONS
I recommend approval of the State /Municipal Agreement.
Resp ectfully Submitted,,
4 6&� 7W44'
Steven M. Gohde
Asst. Director of Public Works
Approved:
City Manager
H:\stevenglcouncil memos\DOT Agreement Lake Butte des Morts Drive. doc
DATE: December 15, 2008
STATE / MUNICIPAL AGREEMENT I.D" 1120 -11 -21,71
FOR A HIGHWAY: US 41 LENGTH: 0.0
HIGHWAY IMPROVEMENT PROJECT LIMITS: STH 21- US 45
COUNTY: ` Winnebago
The signatory City of Oshkosh, hereinafter called the Municipality,. through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1),
(2), and (3) of the Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility (describe and give reason for request): US 41 will be reconstructed from four to six lanes from STH 26 -
Breezewood Lane. US 41 has reached its capacity and upgrading capacity will meet the future needs of the travelling public along
with improving safety.
Proposed Improvement (nature of work): Reconstruct Witzel Avenue Overpass over US 41 to gain vertical clearance;
reconstruction Washburn Street to a 4 lane urban street with terrace and sidewalk on west side from Lowe's to Witzel including
roundabouts at Witzel/Washburn; replacement of Washburn Street and Koeller Street bridges over Sawyer Creek; and completion of
Rath Lane cul -de -sac to provide access to properties along STH 21.
Describe non - participating work included in the project contract: Sanitary sewer manhole adjustments and sealing of concrete
pavement joints:
Describe other work necessary to finish the project completely which will be undertaken independently by the Municipality:
Relocation of water main and sanitary sewer in conflict with project will be relocated prior to project with its own City contract.
PHASE
ESTIMATED COST
Federal / State
Municipal
Total
Estimated Cost
Funds
%
Funds
%
Real Estate Acquisition:
Project ID 1120 -11 -21
Acquisition of Parcels for Plat
$ 19,351,000
$ 18,597,000
100%
$ 754,000
L.S.
1120 -11 -21
Credit for Parcel 84
182,700)
L.S.
Remaining Construction Credit **
(426,100)
L.S.
Real Estate TOTAL:
$ 19,351,000
$ 19,205,800
$145,200
L.S.
Construction (Participating):
Project ID 1120 -11 -71
Category 0010 - Roadway Items
$7,700,000
$ 7,700,000
100
$1,250,000
L.S.
Category 0020 - Sign Structures
$ 180,000
$ 180,000
100
$ 0
0
Category 0030 — B -70 -257 Witzel Ave.
$1,400,000
$1,400,000
100
$ 0
0
Overpass
Category 0040 — B -70 -261 Washburn
$325,000
$325,000
50
$162,500
50
Street over Sawyer Creek
Category 0050 — B -70 -278 Koeller Street
$325,000
$325,000
100
$0
0
over Sawyer Creek
Category 0060 - R -70 -22 West Side of
$90,000
$90,000
100
$0
0
B -70 -257
Category 0070 — R -70 -23 East Side of B-
$90,000
$90,000
100
$0
0
70 -257
Category 0080-,R-70-38 West Side of
$30,000
$30,000
100
$0
0
Washburn
Category 0090 — Community Sensitive
$40,000
$40,000
100
$0
0
Design Items — Roundabout Landscaping
Category 0100 -New Sidewalk.
$52,000
$52,000
80
$10,400
20
SUBTOTAL:
$ 10,232,000
$ 10,232,000
$1,422,900
Construction (Non - Participating):
Category 0110 - Non - Participating
$ 100,000
$ 0
0
$100,000
100
Construction SUBTOTAL:
$10,332,000
$10,232,000
$100,000
Credit for Washburn Street
Construction by City in 2007
1,849,000)
TOTAL COST DISTRIBUTION:
$ 29,683,000
$ 29,437,800
$ 245,200 * **
The numbers in italics in the Municipal Funds column are shown to illustrate how WisDOT is accounting for
$1,422,900 of the Washburn Street credit of $1,849,000. The Municipality will not be billed for items
categories 0010 & 0040.
** The remaining Construction Credit is determined fr om: $1,849,000 - $1,422,900 = $426,100. This
Remaining Construction Credit amount is applied towards the Municipality's lump sum for Real Estate.
* ** The total Municipal amount is the sum of the Real Estate lump sum of $145,200 & category 0110 (Sanitary
& Water) non - participating amount of $100,000 = $245,200
The. items in category 0110 cannot be applied towards the Washburn Street Credit. WisDOT may not use
Federal or State funds for Sanitary or Water system work.
2
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
constitute agreement between the Municipality and the State.
Signed for and in behalf of
Municipality
Name Title Date
3
TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations:
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal /State financing commitments or are ineligible for Federal /State financing.
3. Funding of each project phase (preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and/or State transportation fund financing will be limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes.
e) Compensable utility adjustment.
f) Storm Sewer mains necessary for the surface water drainage (does not include additional upsizing of
storm sewer main requested by Municipality).
g) Replacement of sidewalks and resurfacing of private driveways, necessitated by the project.
h) New installations of street lighting and traffic signals or devices at the time of construction.
i) Alteration of existing street lighting and traffic signal devices necessitated by the project.
j) Real estate for the improvement.
k) Preliminary engineering and State review services.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
b) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage.
c) Conditioning, if required, and maintenance of detour routes.
d) Repair damages to roads or streets cause by reason of their use in hauling materials incidental to the
improvement.
4
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the , final
division of costs.
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the
State in behalf of the project.
7. The work will be administered by the State and may include items not eligible for Federal / State
participation.
8. Structure B -70 -257 (Witzel Avenue over US 41) will remain a WisDOT owned structure and WisDOT's
responsibility to maintain the integrity of the structure.
9. Structures B -70 -261 (Washburn Street over Sawyer Creek) and B -70 -278 (Koeller Street over Sawyer
Creek) will become City of Oshkosh owned and City of Oshkosh's responsibility to inspect and maintain the
integrity of the structure.
10. Retaining wall R -70 -38 will become City of Oshkosh owned and Oshkosh's responsibility to inspect and
maintain the integrity of the retaining wall.
11. The Municipality will at its own cost and expense:
a) Maintain all portions of the project that lie within its jurisdiction for such maintenance through statutory
requirements in a manner satisfactory to the State and will make ample provision for such maintenance .
each year. This includes any necessary maintenance of the landscaping within the center of roundabout
after the 2 -year maintenance period specified within the construction contract.
b) Prohibit angle parking.
c) Regulate or prohibit all parking at locations where and when the pavement area usually occupied by
parking vehicles will be needed to carry active traffic in the street.
d) Use the WisDOT Utility Accommodation Policy unless it adopts a policy which has equal or more
restrictive controls.
e) Maintain clay pavers in the roundabout splitter islands that City of Oshkosh requested to be installed
with the project
f) Provide complete plans, specifications, and estimates for any Sanitary and Water system work the
Municipality wants .to let with the State's project. During construction, assume full responsibility for
establishing line and grade, pressure and purification testing, and operation of the sanitary and water
systems. The Municipality relieves the State and all of its employees from liability for all suits, actions,
or claims resulting from the sanitary sewer and water main construction under this agreement.
g)" Maintain all sidewalks constructed with the project. Maintenance will include snow removal from the
sidewalk and mowing of the grass in the terrace between Washburn Street and the sidewalk.
Maintenance will include snow removal across sidewalk on Witzel Avenue structure over and all
sidewalks around the roundabouts.
5
12. Basis for Local Participation:
Real Estate— WisDOT is - shifting US 41 west to accommodate 6 lanes of STS 41. Shifting US 41 west - -
requires Washburn Street to shift west in its alignment. WisDOT is responsible for replacing Washburn
Street with a 2 -lane roadway with 5 -foot terrace and 5 foot sidewalk and City requested a four lane urban
street. City of Oshkosh is responsible for extra right -of -way cost to construct Washburn Street to 4 lanes
with terrace and sidewalk to the west. A lump sum amount of $75.4,000 was estimated based on the
right -of -way needed for both scenarios and costs used to acquire the properties.
A credit of $182,700 is given for the acquisition of Parcel 84 on Plat 1120 -11 -21 that is owned by City
of Oshkosh. Credit is based on appraisal completed on fair market value of the property.
Construction — Category 0010 - Construction of the roadway items for Washburn Street is shared 50%
Federal/State and 50% City of Oshkosh with an estimated L.S. to City for $1,250,000. Remainder of
work on Witzel Avenue and Rath Lane is included 100% Federal /State portion.
Construction = Category 0020 — Sign structures required for the roundabouts are 100% Federal/State
Construction — Category 0030 — Construction of B -70 -257 Witzel Avenue structure over US 41 are
100% Federal/State funded.
Construction — Category 0040 — Construction of B -70 -261 Washburn Street over Sawyer Creek is 50%
Federal/State funded and 50% City of Oshkosh funded.
Construction Category 0050 — Construction of B -70 -278 Koeller Street over Sawyer Creek is 100%
Federal/Sate funded. Replacement is being done to improve hydraulics and not cause backwater issues.
Construction — Category 0060 — Retaining wall R -70 -22 in front of west abutment of B -70 -257 is
100% Federal/State funded.
Construction — Category 0070 — Retaining wall R -70 -23 in front of east abutment of B -70 -257 is 100 % .
Federal/State funded.
Construction — Category 0080 — Retaining wall R -70 -38 west side of Washburn Street south of Witzel
Avenue is being constructed to eliminate real estate impacts and is 100% Federal /State funded.
Construction - Category 0090 — Community Sensitive Design Items is 100% Federal/State funded and
include the landscaping in the roundabouts at Witzel/Washburn and Witzel/Koeller.
Construction — Category 0100 - Construction of new sidewalk in areas where it does not exist today is
80% Federal/State funded and 20% City of Oshkosh funded.
Construction - Category 0110 — Non - participating items in the contract all sanitary sewer and water
manhole adjustments and sealing concrete pavement joints and are 100% City of Oshkosh funded.
Credit for Washburn Street Construction completed by City of Oshkosh in 2007 is $1,849,000 based on
50 % cost share between WisDOT and City of Oshkosh for the roadway construction ($1,125,176 * 50%
_ $562,588) and 75% City /25 %o DOT cost share for the real estate. ($5,145,270 * 25 % = $1,286,318)
6
STATE / MUNICIPAL AGREEMENT
FOR A
HIGHWAY IMPROVEMENT PROJECT
DATE: December 15, 2008
I.D.: 1120 -I - 80
HIGHWAY: US 41 LENGTH: 0.000
LIMITS: STH 21— US 45
COUNTY: Winnebago
The signatory City of Oshkosh, hereinafter called the Municipality, through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1), (2), and (3) of the
Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility (describe and give reason for request): US 41 will be reconstructed from four to six lanes from STH 26 -
Breezewood Lane. US 41 has reached its capacity and upgrading capacity will meet the future needs of the travelling public along
with improving safety. With the US 41 project Washburn Street will be reconstructed from Witzel Avenue north to the existing
Washburn Street near Lowe's.
Proposed Improvement (nature of work): Install sidewalk along west side of Washburn Street from station 16 +76 to 51 +50.
Describe non - participating work included in the project contract: None
Describe other work necessary to finish the project completely which will be undertaken independently by the Municipality:
None
PHASE
Total
Estimated Cost
ESTIMATED COST
Federal 1 State
Funds
%
Municipal
Funds
%
Construction
Project ID 1120 -11 -80
Category 0010 —New Sidewalk
$ 55,000
$ 44,000
80
$ 11,000
20
SUBTOTAL:
$ 55,000
$ 44,000
80
$ 11,000
20
TOTAL COST DISTRIBUTION:
$ 55,000
$ $44,000
$ 11,000
This request is subject to the terms and conditions that follow and is made by the undersigned under proper authority to
make such a request for the designated Municipality and upon acceptance by the State shall constitute agreement between
the Municipality and the State.
Signed for and in behalf of
Name
Municipality
Title Date
TERMS AND CONDITIONS:
1. The. initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal /State financing commitments or are ineligible for Federal/State financing.
3. Funding of each project phase (preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and/or State transportation fund financing will be, limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes,
e) Compensable utility adjustment.
f) Storm Sewer mains necessary for the surface water drainage (does not include additional upsizing of
storm sewer main requested by Municipality).
g) Construction or replacement of sidewalks and surfacing of private driveways.
h) New installations of or alteration of street lighting and traffic signals or devices.
i) Preliminary engineering and State review services.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
b) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage.
c) Conditioning, if required, and maintenance of detour routes.
d) Repair damages to roads or streets cause by reason of their use in hauling materials incidental to the
improvement.
2
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the
State in behalf of the project.
T The work will be administered by the State and may include items not eligible for Federal / State
participation.
8. The Municipality will at its own cost and expense:
a) Maintain drainage facilities (including storm sewers), maintain the terrace between Washburn Street and
the new sidewalk, and snow removal from any sidewalks on the project.
b) Prohibit angle parking.
c) Regulate or prohibit all parking at locations where and when the pavement area usually occupied by .
parking vehicles will be needed to. carry active traffic in the street.
d) Use. the WisDOT Utility Accommodation Policy unless it adopts a policy which has equal or more
restrictive controls.
9. Basis for Local Participation:
Category 010: New Sidewalk is 80% State/Federal funds and 20% City of Oshkosh funds per WisDOT
policy for new sidewalk constructed in areas where it did not exist prior to the project.
DATE: January 8, 2009
STATE / MUNICIPAL AGREEMENT
FOR A
HIGHWAY IMPROVEMENT PROJECT
I.D.: 1120 -11 -74
HIGHWAY: US 41 LENGTH: 1.141
LIMITS: STH 21 - US 45
COUNTY: Winnebago
The signatory, City of Oshkosh, hereinafter called the Municipality, through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1),
(2), and (3) of the Statutes.
NEEDS AND ESTIMATE SUNEVIARY:
Existing Facility (describe and .give reason for request): US 41 will be reconstructed from four to six lanes from STH 26 -
Breezewood Lane. US 41 has reached its capacity and upgrading capacity will meet the future needs of the travelling public along
with improving safety.
Proposed Improvement (nature of work): With this US 41 project, Lake Butte des Morts Drive will be reconstructed with a new
bridge over US 41 south of US 45 and will connect into Algoma Boulevard. This work is being done to accommodate the facture US
41/45 Interchange.
Describe non - participating work included in the project contract: Sealing concrete joint pavement joints on Lake Butte des Morts
Drive,
Describe other work necessary to finish the project completely which will be undertaken independently by the Municipality:
Anysamtary or water main reiocanon for rr�
G� �� -i l -� ._•
�...�.�.0 - -
ESTIMATED
- ________
COST .
PHASE
Federal / State
Municipal
Total
Estimated Cost
Funds
°
/o
Fun ds
Construction (Participating):
Project 1120 -11 -74
Category 0010 — Roadway Items
$14,000,000
$14,000,000
100%
$0
0%
Category 0020 - B -70 -271
$560,000
$560,000
100%
$0
0%
Category 0030 -B -70 -272
$1,900,000
$1,900,000
100 %0
$0
0 %
Category 0040 - B -70 -275
$490,000
$490,000
100%
$0
0%
Category 0050 - B -70 -277
$190,000
$190,000
100%
$0
0%
Category 0060 - R -70 -20
$520,000
$520,000
100%
$0
0%
Category 0070 - R -70 -21
383,000
$383,000
100%
$0
0 %
SUBTOTAL:
$18,043,000
$18,043,000
0
Construction (Non- Participating):
$16,000
$0
0
$16,000
100%
Category 0080 - City of Oshkosh
Concrete Joint Sealer
Construction (Non- participating):
$6000
$0
0
$6000
100%
Category 0090 - Sunset Point Sanitary
District Adjusting Manholes
TOTAL COST DISTRIBUTION:
$18,065,000
$18,043,000
$16,000
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
Constitute agreement between the Municipality and the State.
Signed for and in behalf of
Municipality
Name Title
Date
TERMS AND CONDITIONS
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal /State financing commitments or are ineligible for Federal /State financing.
3. Funding of each project phase ( preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and/or State transportation fund financing will be limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone,
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
b) Repair damages to roads or streets cause by reason of their use in hauling materials incidental to the
improvement.
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the
State in behalf of the project.
.7. The work will be administered by the State and may include items not eligible for Federal / State
participation. ;
8. The Municipality will at its own cost and expense:
a) Maintain all portions of the project that lie within its jurisdiction for such maintenance through statutory
requirements in a manner satisfactory to the State and will make ample provision for such maintenance
each year.
b) Use the WisDOT Utility Accommodation Policy unless it adopts a policy which has equal or more
restrictive controls.
3
9. Basis for Local Participation:
Construction - Category 0080 City of Oshkosh is 100% responsible for costs for sealing concrete
joints on Lake Butte des Morts Drive. These prices are estimates only and actual costs will be based on
contract bid prices.
STATE / MUNICIPAL AGREEMENT
FORA
HIGHWAY IMPROVEMENT PROJECT
DATE: January 12, 2009
I.D.: 1120 -1 -72
HIGHWAY: US 41 LENGTH: 0.455
LIMITS: STH 21- US 45
COUNTY: Winnebago
The signatory City City of Oshkosh hereinafter called the Municipality, through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1),
(2), and (3) of the Statutes.
NEEDS AND ESTIMATE SUMMARY:
Existing Facility (describe and give reason for request): US 41 will be reconstructed from four to six lanes from STH 26 -
Breezewood Lane. US 41 has reached its capacity and upgrading capacity will meet the future needs of the travelling public along
with improving safety.
Proposed Improvement (nature of work): Project 1120 -11 -72 constructs new grade separation over US 41 on Snell Road to
enhance fire protection across US 41 and provide local road continuity to extend the design life of US 41/45 interchange.
Describe non - participating work included in the project contract: Construction of water main work in Snell Road will be
completed with the project.
Describe other work necessary to finish the project completely which will be undertaken independently by the Municipality:
n/a
PHASE
Total
Estimated Cost
ESTIMATED
COST
Federal / State
Funds
3,000,000
1,700,000
%
Municipal
Fu
%
100%
100%
0
0
0%
0%
tegory 0010- Roadway Items
Category 0020 - B -70 -273
[Category struction (Participating):
3,000,000
1,700,000
SUBTOTAL:
4,700,000
4,700,000
100%
0
0%
truction (Non - Participating):
0030 - City of Oshkosh
r Main Items
600,000
540,000
90%
60,000
10%
TOTAL COST DISTRIBUTION:
5,300,000
5,240,000
60,0001
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
constitute agreement between the Municipality and the State.
Signed for and in behalf of
Name
Municipality
Title
Date
TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal /State financing commitments or are ineligible for Federal/State financing.
3. Funding of each project phase (preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and/or State transportation fund financing will be limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
b) Conditioning, if required, and maintenance of detour routes.
c) Repair damages to roads or streets cause by reason of their use in hauling materials incidental to the
improvement.
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the
State in behalf of the project.
7. The work will be administered by the State and may include items not eligible for Federal / State
participation.
8. Structure B -70 -273 (Snell Road over US 41) will remain a WisDOT owned structure and WisDOT's
responsibility to maintain the integrity of the structure.
9. The Municipality will at its own cost and expense:
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a) Maintain all portions of the project that lie within its jurisdiction for such maintenance through statutory
requirements in a manner satisfactory to the State and will make ample provision for such maintenance
each year.
b) Regulate or prohibit all parking at locations where and when the pavement area usually occupied by
parking vehicles will be needed to carry active traffic in the street.
c) Use the WisDOT Utility Accommodation Policy unless it adopts a policy wYuch has equal or more
restrictive controls.
9. Basis for Local Participation:
Category 0030 — City of Oshkosh is 10% responsible for all costs associated with the installation of the
water main with the project per State Statutes on relocation of publicly owned utility on a freeway
project. City of Oshkosh will inspect the installation.
Provide complete plans, specifications, and estimates for any Water system work the City wants to let
with DOT's project. During construction assume full responsibility for establishing line and grade,
pressure and purification testing, and operation of the water systems. The City of Oshkosh relieves the
State and all of its employees from liability for all suites, actions, or claims resulting from the water
main construction under this agreement.
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