HomeMy WebLinkAbout09-39JANUARY 27, 2009 09 -39 RESOLUTION
(CARRIED 4 -3 LOST LAID OVER
PURPOSE: LEACH AMPHITHEATER RENTAL FEES
INITIATED BY: PARKS DEPARTMENT
PARKS BOARD RECOMMENDATION: Approved
WITHDRAWN )
WHEREAS, following Council workshops and budget deliberations in the fall of
2008, Council approved a budget for the Leach Amphitheater that anticipated using City
staff to manage the venue in 2009;
WHEREAS, with staff assuming management of the facility in 2009, there is a
need to establish and approve rental fees for the Leach Amphitheater;
WHEREAS, the Advisory Parks Board reviewed proposed rental fees for the
Leach Amphitheater and has approved fees as listed below;
NOW, THEREFORE BE IT RESOLVED by the Common Council for the City of
Oshkosh that the following fee schedule is hereby adopted.
LEACH AMPHITHEATER RENTAL FEES
A. Daily Non - Profit
➢ $1,500 per day; $1,250 per day for a two day rental; and $1,000
per day for a three (plus) day rental.
B. Daily For - Profit /Commercial Rental
➢ $5,000 per day
C. Weddings, Class Reunions, Company Picnics, and Some Special
Events
➢ $1,000 per day for use of entire venue
➢ $100 -gazebo use for weddings
D. Minimal Use Events
➢ Up to $500 per day
E. Set -Up /Take - Down /Clean -Up
➢ $25 per hour
City of Oshkosh
Parks Department
215 Church Ave., PO Box 1130 Thomas Stephany
Oshkosh, WI 54903 -1130 Director
OfHKOIH (920) 236 -5080 (920) 236 -5039 FAX
ON THE WATER
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Tom Stephany, Director of Parks
DATE: January 23, 2009
RE: 2009 Leach Amphitheater Rental Fees
LEACH AMPHITHEATER RENTAL FEES
BACKGROUND
Following Council workshops and budget deliberations last fall, Council approved a budget for
the Leach Amphitheater that anticipated using City staff to manage the venue in 2009. Feed back
from the Council was that while there were concerns about some of the assumptions that went
into City management of the Leach, the arrangement with PMI did not lend itself to making the
Leach more available for use by the general public. With staff assuming management of the
facility in 2009, there is a need to establish and approve rental fees for the Leach Amphitheater.
ANALYSIS
When looking at what fees to charge there are different options to consider on what to charge
specific uses. Agencies or businesses that rent public assembly facilities have a variety of
services that they might offer and will charge rates based on those services.
As part of the process to recommend a specific fee schedule for the Leach, charges used by local
agencies, and services that they provide, were looked at. Some of those fees and services will be
noted below, plus there are attached sheets from those agencies for review.
Another part of the process focuses on financial needs to operate the Leach each year. As the
Council may be aware, the 2009 Leach operational budget was approved for $46,000. Rental
fees will not only have to support the costs to use the venue, but will have to cover annual
operational expenses (daily water and sewer bills, electric bills, seasonal staff, advertising, etc.).
Currently, there are definite rentals on the 2009 schedule (Waterfest, the Jaycees Brew `N Blues,
etc), and possible rentals (individuals or groups that have inquired about and are interested in
renting the facility in 2009). The current revenue number, as of this writing, is $31,700. There are
more rental possibilities that are being worked on, plus there will be a drive to secure
sponsorships. The operations budget will be watched closely to assure that revenues will match
with expenditures.
The following are the fees that I am proposing for the 2009 season:
A. Daily Non - Profit
• $1,500 per day; $1,250 per day for a continuous two day rental; and $1,000 per day
for a continuous three (plus) day rental.
Memorandum Page two January 22, 2009
B. Daily For- Profit/Commercial Rental
• $5,000 per day
C. Weddings, Class Reunions, Company Picnics, and Some Special Events
$1,000 per day for use of entire venue
$100 -gazebo use for weddings
D. Minimal Use Events
• Up to $500 per day
E. Set- Up/Take- Down /Clean -Up
• $25 per hour
Description of Categories
One of the primary goals is to recover any and all operational costs for amphitheater rentals.
have noted estimated costs of operation under each category.
The first two (2) rental categories (Non- Profit and For Profit/Commercial) assumes that renters
will use the entire amphitheater including all areas of the stage building (offices, dressing rooms,
production areas, the ticket sales room, performance parking area, and stage); all restrooms and
concession buildings; parking areas, etc.
Daily Non - Profit
The basic fee of $1,500 for daily non - profit rentals was somewhat established before the Leach
opened in 2005. When meetings were held with Waterfest Concert Series organizers about what
fee they might be able to support when using the amphitheater, $1,500 was the number that was
suggested. When PMI became involved with the management of the Leach in 2005, the $1,500
was agreed upon for daily Waterfest rentals. The same fee has, for the most part, been used for
other non - profits since that time. Besides Waterfest, the rental fee has been charged for the
Jaycees Brews `N Blues Fest, plus the Dragon Boat races. The number lies somewhere near the
middle of what the Convention Center will charge ($2,100) for a full day and the fee ($1,130) to
rent the entire Exhibition Building at the Sunnyview Exposition Center. The cost for the Alberta
Kimball Auditorium is $1,425 for a 15 hour (full day) rental. Also, note a charge of $1,500 at the
Miller Outdoor Theatre in Houston. The Miller Theatre is a major performance venue and draws in
many nationally touring acts. I happened to discover the fee while surfing for amphitheater
information.
As should have been noted above, I am proposing a graduated fee structure for continuous
multiple days. There are two (2) reasons for the proposal. First, hopefully the fee structure will be
more inviting for festival or concert organizers to look at the Leach for rental possibilities, plus
there are some days where the operating costs won't be the same as others. For example, there
is a three (3) day Irish Fest in the planning stages for the Leach. The Fest will start on Friday and
will occur between 4:00 and 11:00 PM on that day. On Saturday, the event will start at 11:00 AM
and will go to 10:30 PM at night. And on Sunday, the times will be from 11:00 AM to 4:00 PM.
What I'm suggesting is that operation costs will not be as much on Friday and Sunday as on
Saturday. Of course, set -up and take -down will occur at the Leach on both Friday and Sunday
and the event planner will need a full day to cover everything associated with the event.
Memorandum Page three January 22, 2009
Costs to Operate: It is known that electrical costs increase by approximately $74 for major
concerts, like Waterfest, (non performance daily electrical costs are $16 per day). I plan on
having a staff of five on -site, per rental, for this category. The staff will include a manager, two (2)
concession supervisors, and two (2) restroom attendants (one male, and one female). The
personnel costs will be approximately $340. Water and sewer costs for this category increase by
approximately $35 per event (daily base level costs are $7.60). The total of the above is $449.
There are a few other expenditure numbers that I don't have. For example, large events like
Waterfest go through a considerable amount of restroom paper supplies. These costs have to be
factored in when looking at overall costs. There will also be a focus on metering each building to
establish separate electrical costs for the use of those buildings (there is currently one (1) meter
that reads electrical use for the entire venue). There are also staffing costs associated with
managing, marketing, and maintaining the Leach at other times. Operational costs will be more
detailed for future years after there is an opportunity to experience the needs of each event this
coming summer.
Typically, the rental will be $1,500 for this category (if approved), and assumed daily rental
expenses are approximately $600. The net profit from each show could be $900, which will assist
in covering annual expenses. As a larger picture example, Waterfest will pay $22,500 for 15
dates, the total daily expenses for their shows might be around $9,000, and the net profits could
be $13,500 (or $900 per event) which, again, will offset annual expenses mentioned above.
Dailv For- Profit/Commercial
The base fee would be $5,000 per day.
As a reference point, and as I understand it, PMI would start rental discussions with a fee of
$10,000 per day for private promoters to use the Leach. Even though PMI might have started with
a fee of $10,000, the fee was negotiated down to $5,000 for some events. One of the events
negotiated down was the last event of 2008 where the university booked a concert in September.
One of the keys for the successful rental of a performance venue, when working with private
promoters and event planners, is to be able to negotiate deals. With a $5,000 per day starting
point, additional revenues can be generated through a negotiation process. A deal could be
agreed on that a promoter will pay so much per head over a certain number of patrons. For
example, an agreement might state that after 3,000 individuals have gone through the entrance
gate, the venue will get $1 (or $2 or $3) per head after that 3,000. Other negotiations might
include a percentage of concessions, merchandise sales, parking, etc. The practice of
negotiations is very common in the concert industry.
Along with the potential to increase facility revenues through ancillary incomes, I believe that the
$5,000 base fee is very inviting for promoters to bring in touring acts, especially with the nation's
current economic status.
The operational costs would include the same as listed under the Non - Profit category. However,
because these are for- profit groups, the higher price is justified by the community's significant
capital investment in the facility.
Please note that at this time there are no groups in this category that have inquired about renting
the Leach for 2009.
Memorandum Page four January 22, 2009
Weddings Class Reunions Company Picnics, Minor Special Events
The $1,000 is based on a fee that PMI charged for a wedding in September of 2008. The $1,000
involved the use of the entire facility, and the wedding party stated that the fee was more than fair.
Also, there is a group that has been inquiring about holding a class reunion at the Leach this
summer. I, unofficially, suggested that the fee could be somewhere in the $1,000 range. The
person that I talked with believed that the number would be acceptable. This amount is less than
the $1,300 to be charged by the soon- to -be- opened Convention Center for weddings.
When looking at charging a lower fee for this category it should be noted that the use of the facility
will not be the same as the above categories — there won't be the same level of utility and product
uses, staff requirements, etc. Even though, the groups may use the entire stage building, one (1)
restroom, one (1) concession stand, and parking areas. Another factor is that there will be no
revenues generated with any gate fees.
The only staff member that would be required is the manager, and the cost for that manager
would be determined by the number of hours of amphitheater use. For the wedding in September
the wedding party used the Leach for 10 hours — the 10 hours would have equated to $100 to
$120 for our manager to have been on -site for the event. With regard to other costs, water use
would be minimal, and electrical costs might jump up by $8 or $16 (again, the daily costs of
electricity, without any use of the Leach, is $16 per day).
Again, the rental fee for this category would be $1,000. The assumed daily rental expenses could
be around $150. If the expenditure assumption is correct, there would be a daily net profit of
$850, which is comparable to the per event profit for events such as Waterfest.
Minimal Use Events
One of the complaints from the past is that PMI's rental fees were too high for local groups to use
the Leach. The fee recommendation for this category has the potential to correct that complaint.
It is being proposed that a local group might have to pay anywhere from a few dollars, up to $500.
The fee would be based on the amount of use, estimated expenses involved with the use, and
whether the group intended on charging a gate fee. An example that might fit into this category
would be the Oshkosh Half Marathon. At this point the Half Marathon would be put into this
category because of the time of year that the Marathon is scheduled, which is mid - April; the
possibilities that the restrooms may not have water turned -on because of a freezing potential of
water pipes; the event does not use the entire stage building; and, only one (1) of the concessions
stands may be used. For the most part, the event organizers use mainly the grounds and parking
areas.
Another example would include the West High School Choir. In 2008, the group rented the Leach
for $500 (a PMI deal). The High School did charge at the gate, sold a small assortment of
concessions (mainly water, from what is understood), and ended -up making some money.
The West High Choir is interested in doing another like concert this year. If the group decides not
to charge a gate fee, the rental fee should be lowered accordingly.
Memorandum Page five January 22, 2009
Two (2) ideas should be considered; 1) if any group has a goal of making money from their event,
then the group should share any revenues with the facility, (the charge to use the amphitheater
would be at the higher end of the $500 rental category). If the group's goal is to provide a free
community concert, the fee should be lower, or there should not be a charge at all. The
operational costs will be very low compared to the above categories. There will be a need for an
on -site manager, which would have been in the $40 - $50 range for the West concert last year.
Again, the electrical costs will be very low, as- well -as water and sewer uses.
Depending on the status of the rental, net profits could end up being approximately $450, and
down to close to zero.
Set -Up. Take-Down and Clean -Up Charges
My intent is to have language in all agreements that anyone renting the Leach Amphitheater will
be responsible for all set -up, take -down and clean -up needs and requirements. If there is any
reason that Leach staff has to do clean -up that is not routine in nature, the group renting the
facility will be charged and billed a fee of $25 per hour for that work.
Equipment Rental Fees
At this point I am recommending that equipment use is part of the facility rental. The equipment
that should be available at the Leach includes chairs and round tables (that were inherited from
the Convention Center), about 20 barricades, and park benches. It is my belief that there will not
be a lot of use of the above equipment, and any rental of that equipment will not produce a great
amount of extra revenue for the Leach, at this time. Another belief is that providing the
equipment, as part of the venue rental, will be more inviting for potential promoters or groups to
consider renting the Leach.
Council members should note on the attached rental sheets that the agencies all have different
rental options. As one will see on the Sunnyview Exposition Center Rental Fee Schedule (page
3), there are a variety of equipment rental options. I was told by the manager of the Expo that the
reason for charging fees has to do with generating dollars to replace equipment more so than a
source to generate additional revenues for the County. The School District also has rental rates
for equipment at the Alberta Kimball Auditorium. Opera House staff will rent any equipment that is
needed by a renter, which they typically have to find outside of their building, and will add a 15%
to 20% charge over the equipment prices for the service. On the opposite end, the majority of
equipment at the Oshkosh Convention Centerwill be part of the overall rental agreement (note at
the top of the room rate sheet the rental will include tables, chairs, head table, podium registration,
microphone, risers, hard candy and water service). The Sales Director for the Convention Center
stated that her belief is that equipment should be part of the services provided when a facility is
rented. The Director's goal is to sell both the rental of the facility and equipment as a "package ".
The Director stated that a package deal is easier for everyone, including staff at the Center.
Memorandum Page six January 22, 2009
Adjustment of Rental Fees
Everyone that I talked with said that the fees for their rentals are adjusted annually, or every three
to five years. I believe that the fees being proposed above provide a good starting point for
renting the Leach Amphitheater in 2009. The fees are comparable to other facilities within
Oshkosh, plus they are reasonable enough that potential renters should become interested in
renting the Leach. As one of the major goals is to recover rental operational costs, I also believe
that the fees will cover those costs. Rental fees may have to be adjusted after 2009, if there is a
need to better cover costs that are not currently anticipated.
FISCAL IMPACT
Anticipated 2009 Leach Users
As stated above, there are definite individuals and groups that will be renting the Leach this
coming summer, and individuals or groups that are taking a strong look at scheduling an event.
Please note the groups below, along with the financial impact the rentals will have to assist in
covering Leach operations (the noted dollar figures below are based on the above recommended
fees). These amounts come to $31,700 of the budgeted 2009 revenues of $46,000.
Definite rentals:
Waterfest — 15 dates at $1,500 per show = $22,500
The Jaycees Brews 'N Blues Fest — one day at $1,500 = $1,500
The Dragon Boat Races — two continuous days at $1,250 /day = $2,500
The New Oshkosh Irish Fest — three continuous days at $1,000 /day = $3,000
The Oshkosh Half Marathon - one day at $500 = $500
The Pathfinder International Camporee — one day (a few hours) at $500 = $500
Oshkosh West High Choir — don't know a fee, at this time
The Oshkosh Gospel Fest - don't know a fee, and working on the event with the organizer.
The Oshkosh Kids Fair, featuring the Golden Dragon Acrobats of China — sponsorships
are being solicited, and, at the minimum, the booking agent will split the gate with the
Leach.
2 Gazebo Weddings — two days (a few hours each day) at $100 = $200
Other rentals:
A class reunion — one day at $1,000 = $1,000
Memorandum Page seven January 22, 2009
RECOMMENDATION
I recommend that the Common Council supports and approves the Leach Amphitheater Rental
Fee schedule, as noted above. The Advisory Parks Board approved the fee schedule at their
January 12, 2009 meeting and recommends that the Council also approves the fees, as
presented.
Respectfully Submitted, Approved:
Tom Stephan Mark Rohloff
Director of Parks City Manager
Attachments:
Rental Fee Schedules-
Sunnyview Exposition Center
Convention Center
Alberta Kimball Auditorium
Miller Outdoor Theater
Advisory Park Board Minutes
January 12, 2009
The Exceptional Parks Experience —
Committed to Purpose and People
Visit our website at http.11www.ci.oshkosh.wi.us
J
U
U)
W
LL
J
F--
Z
W
Q
W
m ~
Z
XV
W O
F
0
IL
x
W
W
Z
U)
O
V-
C)
N
1
O
O
N
00
C)
O
N
O
O
N
1
O
O
N
LO
C)
C)
N
0
J
5
m
m
X
W
r
0
0000 °.o
oOOOOOOo
�tnOOLo' M 000
Oe -
OI�O -' q'
NCDOMM� - mod)
6F} tf} 69 63 6% 69 69
O
O
W 0000 00 00
C20 m CD
0 0 0 1i CO C 00
tV CD 00MMr
6F}E96969E96969
:C
0000 °CD
coo0000o00
OCoL��f
NL000MCO -NCO
69 E9 69 6f} 69 �} 69
o
0000 CD .o
tioo00CDoo
N f-CoMCO 1 R.coco *
L00000M rf-
�ER6�?Eg6969Ef}
0 0 0 0 0 0
to000o000
Q LOLOOtnOtn O
NNCM0v-M00
LO r- MW -O
E9 69 69 69 69 69 69
000000
0 0 0 0 0 0 0 0
0 C7 C7 Ln LO U") u'i °
�NtMC0T 0000
N OI-N Cl) 00�O
69 69 60. 69 69 69 69.
:o
O
E�
a
t U
CD Y
� a
N
:
03 C 0
�C fC C : K
: o
C C N :p U Y
0
00 °
000
N M 0 Z Z Z Z
r
co
O
O O CD
0n00 M
N 0 0 Z Z Z Z
CD a Lf
r
69 69
O t
O
00 ° 0, ° 0 • �r
N 04 N Z Z Z Z 6
69 tc+
3
0
• N : W
O C
0 0 :m 0
cD vi c6 ' a' 0 p �
N�NZZZ ZQ �E
O
:N c c
w co O O O O O y
0 0 0 0 0 0 uj N p
N
N � 69 d 6�4 N z, o
:p :m
iUv 'E
0
:°
o °O ° o,0 ° • ° 0, ° Eo 0
O tioln00 0 N�j •a
CV �4N9�EA� 00 � LO Z fn
O N E c
CL o N
o E c rn
Co o m
CA L o C N
N N N N L
N Q ,r
� 2) c(13 m
C
O
Co
7. N
V Cl) a O
00�m °� n
80
L
c 0` � E ca_ o N ca 0 °'
0 0 fn a3 cm
Q Q O O L� w U = o
O O U Q
_ n.oU
W
J
a
V
Y
V
co
W
J
N
E o a�
N
x
X
(D co
O.=
(
Y U
O �
m
>U
N �
N
Q�
U
3
d
w
0
0.
v
w
0
N
ca
a
0 0 0 0 0 0 0 O O O
O O O O O O O O O O O O
O O O O
O O O O O
r CA'-7"d'C3) C6CDli'
�CNIl- I- r
O N
N
0 0Ni'COd 00'J'OAMU)O
NMMCnC7MMM00rr -r
CA0)It
N c'I�Nr
-p
O
�tod}fF}to6RE!>4Atototo
6c). 6 6c).
r N •a
O
O
0 0 0 0 0 0 0 ; O
CCa00000000000
O O O O
CA Oo00
p°
OOO
j j
N O O O Q '
l� OOMMNItU')
00dN'q�
X)
L..
a) � U
O EM �i
Ncr) MU)MCMMMODrrO�
N rNNr
N
O N
w' aO.Q<a
to to d9 EF} dC} to to to to to
to Ef} 69. 69-
N
ti O O O O
0
0 Cl 0 0
W
Q
N ui u) ui
N N N O
W
J
•
0000000 X00
C C
rrrt0
09.toW6511
W 0 0 (D 0 0 0 0 0 0 0 Co
00 O O O O
r
Q
0 coo CNCNCM 0)chM1-�` O)
NNN
i co CD M
W
W
_
MMWM Mr. 00
to to to to to 6t to tH to to to
000O04 O
to to to to
Z
(�
7 N
'
a
O
W 0
o00000o 00
I , - Cl 0 0o a00 00o
CD C)
0-0 000
Y
m
Cl j;
o W
O •
W N
c2 rC6 c6v- :c6 O6 C00M000
O
°o °u)ui°
ci
CD a s
-a � N U
LL
co N'tc)cococi4oMLo
NMMCnMNNMI�rs - 00
N (6 F )cq
f- COrl
+•
'CU
Q- Q.Oa
J
ttrts3toto�is�
to�isis
v
c r o
to o :o m L
ap
co
to oom
o ? •° °rn
Z N
' °
'
°�
Co
°ion°
o
N °�'OU c
c
W I
o0o00oo �o
boo '
Ntoo
to a) 69 cu
CO
Q
mo00000o00oo
°
ccoCD 0C)
O°oo°
6%
?o E o
O
Cy t`rNNC�I�rCf)OMO
C'MMU)MNNCMC0M M
N tnmcoU))
N COCOru)
c
C N O
CL
F.. N
6F) 6 C t ttr��6r
61916% 69.
S
; :W
Z I
00
=LU p
c c
i
ca
X V O
W N
Z
0000000 �o
u�00oo0000000
`oo
LO 00o
°• °•
- Cal
c
Q
C u)u) ouiooui000 ° .
COrNv- COCOru)oM0
p
C
C
rn °=
Y
to
N MM
N inNwUl
toCOr
"O
O
O'O U) ad O
C1O�
I" O
. to W. 6A.
tfl to 64 to H} 69%. to
to to to to
a
Y O 7 O N
0 - =
O r
O N
o
o
c..
Q.
W
�-
Q.
N
c a) C)
O
N� 7 o
3 a)
N
°�
°)
s o 0
N o c $ O
.-. 0
CD t
c
c
CL
o�
U W o
Z
cu
-E E
to ° `
c9
Joo
Z
O O
>
;c
O a=
N
U
ti
oO
C m O
-v
N
3
E E
v 3 ,�
y o o c
C 0�
Ca c �
C:
C
��.
ti
t0
.E�o
Q :off
rn
>,�
aooc)o
0
uj
> = i
E c
5
co
ocAm cJ
Z
�,a
3
°m o
Q.x
a a a E41
g
_�
a oQ o
2000
d E
QQQ�j J
LU
E 'm �
-v•aa�
Cm
ccc
V
rn
cam E � O
�.Q oN
o
Z
c c c c
mw� :u
c
m
MV
_ �
to
a'QQwaS
E E E o
o o
QQQmU0ui E oU o
Q
v� to 555
va•v�
5
v
0
c
o
ca c� to —
ca
E E E E E E E v i o
E Lu 12
12
�`
mmmmmmm
Z
C 000
0
C�
a
a
m
a�
q
M
L
v
w
0
N
ca
a
m
X
W
O
r
O
N
O
O
O
N
1
co
O
O
N
ti
O
O
N
O
O
N
LO
O
O
N
O
r
O
N
2
fl-
O
O
N
to
0
O
N
.
C
cc
Lo
O
Co
N
O
a_
W
co
c c c c c
+
N N c' N N N LQ Lo N C
c c co o
o co fl. a. a = w
O o 0 o z 0 0 0 0 0 0 p 0
ONNto CD LLOI - N��LLO
�s :cam �V9� V). V%e9-c%
cu
N
CD % O
%o :o
:o %o
N +r N
C C 6e N ;
> > W (D CC (D •p -0 -a C
a) -o - a
t Uu U - M U a) N N C
U M Z- to e- N C. C- C. C
t6 a) O Q) O C o o 0 0 0 0 0
C � 0 0 o O Co 0 o O Co Co
'N N mLj�j� CDma
tt)NN�j L6r - Ln
vj Eft 69. 6 Eft 63 4ff. W.
- a
T %o
N �
: N
X
C % N
:c
:o
L
` o
%co
E x
% m : io
% c :.-
o :^
c aS %c
o
U
;4 %W rn t : a)
rn (�
X % o
Uo C� : d En 0 0
CD 0
E " m
cn �� o a> a)L) %
c o E.cZ o a) cD
- o�ate3a�oiCL Q
UH == L o a) o >m emu)
a) _F—
�N O.. Q C C ,.riv,w 0 U)
v
w
0
M
R
a
w
C
CD
C
L
0
Co
O Q Q Q O
0 6
OZZZo o
000�
N O
:V-
:C
O
CD
N
oZZZ9.
N Ln
% o
: to
U
>
co ' '
% y N
NZZZq
_
CU
o
r-
t0 % C
CD
CD H
Cl
N %
C
C Q
•C : O
>
o O
C ,..
0
O
CD W
Lc) o
o
o Z Z Z o
N
N Z
Nr O
N 6c).
% Ln
:pp
%EA
CD :
o o, 0 0,
c!
•
go LO LO U')
Ef3 L
O
O
N
C
O
N
% O
t o
-
LA
^
M
U
E o
%W
o
.9- -
CU
: c
(D
. co
%c
o
:a)
U
c -a
:�
% U-
L
o
C
3
N (D D
%W
C
: v
O
�
W
o.Y
L
o �"-
N
.Cif
co Se N O
U Jig E �
U
L
O o C
co
a
o
=
L(o
=3 c
000m
a)
a
0 o
N
W
CO)
V
z
IL
W_
m
>
F-
'
�
w
k J_
J
ti
C6
rn
v
w
0
M
R
a
w
D
w
V
U)
W
LLI
LL
` J
r
zip
LLJ
Q �y
LLJ
m Z
XV LLI
LU Z
O
O
z
Y/
O
Co
N
O
O
0
N
co
0
0
N
ti
0
0
N
I
co
0
0
N
Lo
Co
0
N
a
z
J
V
O
T
C
a)
0
o -� •_
C.
0
N z
D o
LL
5 E
N�
aZ 'X
c m
CL
�
c
08
L o m
H 'a
C 'a
E c
C
O A2
'N
° n.
a)
'a
0
N
O C
O
.
0 °o•
.5 o
w �
O
LL
w
z
W
r
r
c
0
a)
rn�
. o
o C L
c LL
c� 3
D
CL
. c
:3 ?,
co {n c
� � c
c
O L i
m o o ; °e g
•a N 'a
c
4
--
y N
4 C D
a •_ .O
cc
O O LD
y
M
4) m
� G
L C LL
C
U $ �,
V a) _
C.
N 7
o c -0U
O L (D-- O
�C o.cc
Eo mac
.a o m -o
� c�c�
o ar (D
v
cc a -0 c
y N o w 7
O
N 0
a m
cc a) , 00
+� o •+ O L
C e
CD
Cc 0
0
L OI
Q C a U
CL
m e ca
r. O O a
c to o tm
E E N 'v v
°as�N E
caYa)
�U<mz
v
N
N
T-
0
0
Itm
V.
N
N O
2 °
ti
T-
ti 9
N
N
co
0
co
0 :
N
'•
N C
-v
R o
'v o
cc c7
T
oV
0
0
0
N
N
ai
ai
0
0
L
co
w
,o
06
cis
O
C)
0
`O
6
7
ca 0
0
o
E °'
c
L
Lo
u " '9
c
3
c
3
a
a .a
CD
0
a�
cv
ca
cu
=
3
3
U
m
N
0
Z
.
.O.
c
M
L
�
c
, o
c o
U
0
3
"°- O
a 0
z
O
Q
N
a
D
al
cli
T
a
CD
_E
v
ca
c
O
N LM
C.
O
rL O
CL
3:
O V
o�
C O
T
c
:v
N
CL
N
0
CD
O
N
O
rn
a
Q�
U
O :s
:4 O
(D"a °
C. a)
im J
v
0
v
w
aq
c.
u
' CONVENTION
CENTER MEETING ROOM RATES
Meeting roojh pricing includes set-up of tables, chairshead table, podium, registration, microphone, risers, hard candy and wal
service.
- Rates are.based on half day or full day events. Half days = 6 or less hours, Full days = 7 or more hours.
- . AV equipment, exhibit tables, etc. -are available for an additional charge. See enclosed price list. These charges are on a per day basis,
- All Room- and!AcV charges are subject to 5% Wisconsin State sales tax.
- 25% room rate discount for non-profit groups
- • � 25% r'bom rata discount vrith a full service lunch.or dialer (EXCEPT FOR SATURDAY MIGHT, OR MY DISCRETION)
ROOM Half Day
Full Day
ENTIRE CONVENTION CENTER $1050.00
$ 2100.00
PAULL. $ 325.00
$ 375.00
LEANDER CHOATE $ 325.00
$ 375.00
B.F. CARTER $ 125.00
$150.00
ANNA M. $ 125.00
$150.00
EVELYN .$_ 125.00
$150.00
JOHN LYNCH - $150.00
$175.00
4,EFENME $150.00
$175.00
DD=- $150.00
$175.00
K,M. HUTCHINSON $150.00
$175.00
OSHKOSH CORP. BOARDROOM. $200.00
$250.00
- THISTLE $125.00
$150.00
HENRIETTA $150.00
$175.01
RYVERFT1EVt' PAT10 $175.00
$250.00
SOTITH HALF OF CC $775.00
$900.00
NORTH HALF OF CC ... $700.00.
$825.00
an -08 -09
01:43P Oshkosh Rec Dept.
920 4247519
P.O1
Oshkosh Area School District
"A comrnitaterit to quality education" Department of Recreation
425 Division Street - Oshkosh, WI 54901
RMAEeilmann, Jr., Ed. D. Al Wenig - Lori Gentry Veronica L. Janke
Superintendent of Schools Director of Recreation Program Supervisor Program Supervisor
(920) 424 -0160 (920) 424 -0248 (920) 424 -0243 (920) 424 -0242
TO: Clients of Alberta Kimball Auditorium
FROM: Al Wenig, Director of Recreation
RE: Modification of Oshkosh Area School District Rental Rates
DATE: March 25, 2008
The Oshkosh Board of Education approved the modification of rental rates for the use of school district
facilities on March 19, 2008. This includes an increase in the hourly rental rates for the Alberta Kimball
Auditorium. The increase in these rates for the facilities alone is the first one since 1999. There have
been periodic increases in the cost of labor (stagehands, custodians) in the recent past but not for the
facilities alone.
The modified rental rates for the Alberta Kimball Auditorium are as follows:
Performance (Civic or Charitable)
$95.00/Hr.
Performance (Private Gain)
$145.00/Hr.
Rehearsal (10 or Less Hours)
$95.00/Hr
Rehearsal (10 or More Hours)
$90.00/Hr.
Construction/Strike
$40.00/Hr.
Incidental Charge
$30.00 (No Change)
Equipment/Helpers:
Sound Equipment
$20.00/Hr
Piano Rental (UprightO
$100.00/Use (No Change)
Piano Rental (CnandO
$200.00/Use (No change)
Troupe Follow Spotlights
$15.00/Hr
TV Rental
$25.00/Use (No Change)
VCR Rental
$25.00/Use (No Change)
Video Projector Rental
$25.00/Use (No Change)
Movie Screen Rental
$25.00/Use (No Change)
Audio Taping Service
$15.00/Taping (No Change)
(Sound Man Also on Duty)
Other Equipment by Request Cost Pro -Rated
Stagehands $14.60/Hr )Based on Labor Contract
Stagehands $64.90 /Show ) w/ IATSE Local 470 Union
Supervisor $8.40/1-1r.
Custodian $30.50/IHr.
Post -ir Fax Note 767y
Dale .. y�
pages► 2
To
From /
17 -
,/
` G
+
CoMept. ,�,e.Cs Fir
Co.
�
�
Phone #
Phonee
Fax # �3� .� � 3
pout #
Jan -08 -09 01:43P Oshkosh Rec Dept_ 920 4247519 P -02
c
The increase in these facility rental fees reflects an increase in the cost of energy over the past years. The
rental rates cover the actual cost of operation to the district.
The new rental rates will be effective with any new issued contracts. Contracts that are currently on file
with our department will adhere to the previous rental rates.
If you have any questions regarding this information, please contact my office at 424 -0248.
Thank you.
C: Todd Gray, Deputy Superintendent of Business Services
Tom Hanson, Alberta Kimball Stage Manager
Miller Outdoor Theatre
NEWS /EVENTS
SCHEDULE
PLAN YOUR VISIT
SCHOOL GROUPS
KIDS CORNER
RELATED LINKS
BOOK THE THEATRE
DONATIONS
CONTACT US
JOIN OUR E -MAIL LIST
r ;
Sign up to&y fo
updafts ftom )Allar 006or
Thy.
Ride METRORail to Miller!
Event Producers may rent the Miller Outdoor Theatre.
The daily rate is $1500 per day. A discounted rate of
$800 per day is available for nonprofit organizations.
Additional charges for crew and security officers vary
by event type and projected attendance.
All requests to rent Miller Outdoor Theatre must be
made in writing and sent to the Miller Theatre Advisory
Board.
Theatre License Application in Microsoft Word Format
Return application to:
Reg Burns, Director of Finance and Operations
Miller Theatre Advisory Board
P.O. Box 66267
Houston, TX 77266 -6267
By e rbums @milleroutdoortheatre.com
By fax: 713- 942 -0863
Page 1 of 2
Children's Performance
Swing, Jive, Pop! 1[nto Danc
March 25, 11:00 am
Watch dance of all styles and
explode onto stage to engage,
entertain and enlighten studer
all ages. Swing in the 30's, tal
"Singing in the Rain ", Hand J
through the 50's and Electric!
into today! Students participa
energy filled hour of dance, n
costumes and learn fun histor
tidbits of information on fashi
games and toys.
Produced by Houston Metrop
Dance Company
Klan Long, Texas Pioneer
March 26, 11:00 aim
The story of Kian :Long, the s
and lifelong companion of Jar
Long, one of the first white w
to settle in Texas. She meets c
African Americans, free and
enslaved, and recounts for us
days of the Texas Revolution
1830s through the Civil War:
years later - all seen through t
eyes of a slave.
Produced by Express Childre,
Theatre
For a complete listing of o
children's performances,
click here.
1A1 F l+ On9;14-1 2a 1 /15/7.009
FOR Imtki DtD.
1 ROORAM INFORMATION
CALL 291 - FREE -FUN
�81��T3•�98ti
January 2001
January 2009
S
M T W
T
1
4
5 6 7
8
11
12 13 14
15
18
19 20 21.
22
25
26 27 28
29
Ne
Children's Performance
Swing, Jive, Pop! 1[nto Danc
March 25, 11:00 am
Watch dance of all styles and
explode onto stage to engage,
entertain and enlighten studer
all ages. Swing in the 30's, tal
"Singing in the Rain ", Hand J
through the 50's and Electric!
into today! Students participa
energy filled hour of dance, n
costumes and learn fun histor
tidbits of information on fashi
games and toys.
Produced by Houston Metrop
Dance Company
Klan Long, Texas Pioneer
March 26, 11:00 aim
The story of Kian :Long, the s
and lifelong companion of Jar
Long, one of the first white w
to settle in Texas. She meets c
African Americans, free and
enslaved, and recounts for us
days of the Texas Revolution
1830s through the Civil War:
years later - all seen through t
eyes of a slave.
Produced by Express Childre,
Theatre
For a complete listing of o
children's performances,
click here.
1A1 F l+ On9;14-1 2a 1 /15/7.009
FOR Imtki DtD.
1 ROORAM INFORMATION
CALL 291 - FREE -FUN
�81��T3•�98ti