HomeMy WebLinkAbout09-07REVISED
JANUARY 13, 2009 09 -07 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO TECHNOLOGY SOLUTIONS GROUP (TSG)
FOR TELEPHONE SYSTEMS UPGRADE ($223,140.56)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for telephone
system upgrade; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
TECHNOLOGY SOLUTIONS GROUP (TSG)
240 W. Regency Court - #200
Brookfield, WI 53045
• Total bid: $223,140.56
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323 - 0110 - 7202 -06903 -- Equipment Fund
• Indicates revision
CITY HALL
215 Church Avenue
P.O. Box 1130
Oshkosh, 54903-1130 City of Oshkosh
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TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, Director of General Services
DATE: January 6, 2009
RE: Telephone Systems Upgrade Bid
BACKGROUND
The City's current telephone system was purchased in the mid- 1980's and has experienced
numerous upgrades and patches through the years. Unfortunately, the system has now become
antiquated with limited parts availability, no fault tolerance and lacks support from the
manufacturer and third party parts manufacturers.
ANALYSIS
Working with Information Technology, Purchasing reviewed and prepared proposals seeking
Avaya certified vendors for this telephone system upgrade. Bids were received on December 30,
2008. The bid tabulations are attached.
FISCAL IMPACT
Replacement of the system will have a fiscal impact of $223,140.56. This item was budgeted in
the 2009 GIP property improvements at $226,500.
RECOMMENDATION
Working with Information Technology, Purchasing reviewed all bids and is recommending the
City Council award the telephone systems upgrade bid to Technology Solutions Group (TSG) for
$259,638.22. IT is also supportive of this recommendation as TSG has worked with the City's
phone system in the past and are familiar with the City's telephone infrastructure. IT believes
this TSG's familiarity will accelerate the process and minimize any disruptions. Please note that
while the bids exceed the allocated CIP budgeted amount, IT has determined that TSG's bid
included two additional years of warranty not required on the bid specifications, reducing their
actual bid to $223,140.56. 'The new upgrade is expected to be completed by early March, 2009.
Respect 1 miffed,
Jon G. Urben
Director of General Services
Approved:
City Manager
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