HomeMy WebLinkAbout08-433NOVEMBER 25, 2008 08 -433 RESOLUTION
(CARRIED 7 -0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE REVISED AGREEMENT / WISCONSIN DEPARTMENT
OF TRANSPORTATION FOR RAISED MEDIANS ON JACKSON
STREET (STH 76) FROM MURDOCKAVENUE TO BACON AVENUE
/ INCREASE CITY SHARE FROM $318,000 TO $413,000
INITIATED BY: DEPARTMENT OF PUBLIC WORKS
BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached
Revised Agreement with Wisconsin Department of Transportation for the Jackson Street
(STH 76) project to include a raised median from Murdock Avenue to Bacon Avenue is
hereby approved and the proper City officials are hereby authorized to execute and deliver
the agreement in substantially the same form as attached hereto, any changes in the
execution copy being deemed approved by their respective signatures, and said City
officials are authorized and directed to take those steps necessary to implement the terms
and conditions of the Agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 315- 0410- 6401 -00000 Street Improvement Fund - Contractual Services
( 0
01HKOlH
ON THE WATER
MEMORANDUM
TO:
FROM
DATE:
RE:
Honorable Mayor and Members of the Common Council
Steven M. Gohde, Assistant Director of Public Works
November 20, 2008
Approve Revised Agreement / Wisconsin Department of Transportation for Raised
Medians on Jackson Street (STH 76) from Murdock Ave.to Bacon Ave. / Increase City
share from $318,000 to $413,000.
BACKGROUND
In November 2007 the Council approved a State Municipal Agreement with the Wisconsin Department of
Transportation (DOT) to fund the City's portion of the raised median construction on Jackson Street from
Murdock Avenue to Bacon Avenue. The agreement was based on previous year's construction costs and
preliminary design layouts. The City has worked with the local business owners and DOT to modify the
design and the DOT has updated the construction costs based on 2008 data. The estimate for
construction has changed from $290,000 to $385,000. The engineering costs have remained the same,
$28,000.
ANALYSIS
The costs in the State / Municipal Agreement are based on previous construction costs and are updated
regularly as more current data becomes available. Final costs to the City will be adjusted to the actual
construction costs.
FISCAL IMPACT
Funds will need to be allocated in the 2010 Capital Improvement Program (CIP).
RECOMMENDATIONS
I recommend approval of the Revised State / Municipal Agreement for raised median construction on
Jackson Street in the amount of $413,000. This is an increase of $95,000 for the estimated cost of
construction.
Respectfully Submitted,
A *, /tea
Steven M. Gohde
Asst. Director of Public Works
Approved:
City Manager
IAEngineering\Jackson Raised Median\Memo Mutual Agree.doc
REVISED
STATE / MUNICIPAL AGREEMENT
FOR A
HIGHWAY IMPROVEMENT PROJECT
Revision #1
Replaces Original dated November 12, 2007
DATE: November 7, 2008
LD.: 6430 -08 -00/71
HIGHWAY: STH 76 LENGTH: 3.75 miles
LIMITS: Jackson Street, City of Oshkosh
Murdock Avenue - Indian Point Rd
COUNTY: Winnebago
The signatory, City of Oshkosh, hereinafter called the Municipality, through its undersigned duly authorized
officers or officials, hereby requests the State of Wisconsin Department of Transportation, hereinafter called the
State, to initiate and effect the highway or street improvement hereinafter described.
The authority for the Municipality to enter into this agreement with the State is provided by Section 86.25(1),
(2), and (3) of the Statutes.
NEEDS AND ESTIMATE SUMMARY:
co w,
Existing Facility (describe and give reason for request): STH 76 (Jackson Street) is a 5 -lane minor arterial with an urban cross -
section from Murdock Avenue — Snell Road and a rural cross- section from Snell Road — Indian Point Road. Pavement deterioration
warrants pavement repair and resurfacing for the entire section. City of Oshkosh wants to pursue a raised median for the portion of
STH 76 from Murdock Avenue — Smith Avenue.
Proposed Improvement (nature of work): Proposed improvement on STH 76 from Murdock Avenue — Indian Point Road is
pavement repair, mill, and resurface. City of Oshkosh wants to include a raised median within the urban section from Murdock
Avenue — Smith Avenue.
Describe non - participating work included in the project contract:. Work involved with the raised median is non - participating.
Describe other work necessary to finish the project completely which will be undertaken independently by the Municipality:
PHASE
ESTIMATED COST
Federal / State
Municipal
Total
Estimated Cost
Funds
%
Funds
%
Preliminary Engineering:
Plan Development (mill/resurface from
$ 120,000
$ 117,000
100
$ 3,000
LS
Murdock Avenue — Indian Point Road)
Plan Development (raised median from
$ 25,000
$ 0
0
$25,0 1 00
LS
Murdock Avenue — Smith Avenue)
Construction (Participating):
$ 0
0
Category 010 - Roadway
$2,250,000
$2,250,000
100
SUBTOTAL:
$ 2,395,000
$ 2,367,000
$ 28,000
Construction ,(Non - Participating):
Category 020 — Raised Median
$ 385,000
$ 0
0
$ 385,000
100
TOTAL COST DISTRIBUTION:
$ 2,780,000
$ 2,367,000
$ 413,000
This request is subject to the terms and conditions that follow and is made by the undersigned under proper
authority to make such a request for the designated Municipality and upon acceptance by the State shall
constitute agreement between the Municipality and the State.
Signed for and in behalf of C ity of Oshkosh (se— attached oaae 1 A
Municipality
Name
Title
Date
Signed for and in behalf of the City of Oshkosh
Mark Rohloff, City Manager
Pamela R. Ubrig, City Clerk
Lynn Lorenson, City Attorney
Peggy Steeno, Director of Finance
I hereby certify that the necessary provisions
have been made to pay the liability which will
accrue under this contract.
IA
TERMS AND CONDITIONS:
1. The initiation and accomplishment of the improvement will be subject to the applicable Federal and State
regulations.
2. The Municipality will pay to the State all costs incurred by the State in connection with the improvement
which exceed Federal /State financing commitments or are ineligible for Federal/State financing.
3. Funding of each project phase (preliminary engineering, real estate, construction, and other) is subject to
inclusion in an approved program. Federal aid and/or State transportation fund financing will be limited to
participation in the costs of the following items as specified in the estimate summary:
a) The grading, base, pavement, and curb and gutter.
b) Catch basins and inlets for surface water drainage of the improvement with connections to the storm
sewer main.
c) Construction engineering incidental to inspection and supervision of actual construction work.
d) Signing and pavement marking including detour routes.
e) Railroad and compensable utility adjustment.
f) Resurfacing of private driveways, necessitated by the project.
g) New installations of traffic signals or devices at the time of construction.
h) Alteration of traffic signals or devices, necessitated by the project.
i) Preliminary engineering and State review services.
4. Work necessary to complete the improvement to be financed entirely by the Municipality or other utility or
facility owner includes the following items:
a) New installations of or alteration of sanitary sewers and connections, water, gas, electric, telephone
telegraph, fire or police alarm facilities, parking meters, and similar utilities.
b) Damages to abutting property due to change in street or sidewalk widths, grades, or drainage.
c) Conditioning, if required, and maintenance of detour routes.
d) Repair damages to roads or streets cause by reason of their use in hauling materials incidental to the
improvement.
5. As the work progresses, the Municipality will be billed for work completed which is not chargeable to
Federal / State funds. Upon completion of the project, a final audit will be made to determine the final
division of costs.
N
6. If the Municipality should withdraw the project, it will reimburse the State for any costs incurred by the
State in behalf of the project.
7. The work will be administered by the State and may include items not eligible for Federal / State
participation.
8. The Municipality will at its own cost and expense:
a) Maintain all portions of the project that lie within its jurisdiction for such maintenance through statutory
requirements in a manner satisfactory to the State and will make ample provision for such maintenance
each year.
b) Prohibit angle parking.
c) Regulate or prohibit all parking at locations where and when the pavement area usually occupied by
parking vehicles will be needed to carry active traffic in the street.
d) In cooperation with WisDOT - Northeast Region office, assist with public information and public
relations for the project and announcements to the press and such outlets as would generally alert the
affected property owners and the community of the nature, extent, and timing of the project and
arrangements for handling traffic within and around the project.
e) Coordinate, cleanup, and fund any hazardous materials encountered during roadway construction that is
deemed necessary to be cleaned and removed within the existing right -of -way from Murdock Avenue —
Smith Avenue. All hazardous material cleanup work shall be performed in accordance with state and
federal regulations. This shall include, but not be limited to, any costs for the removal, stockpile,
treatment, and backfilling of any contaminated materials encountered including assuming future
responsibility and liabilities for filling over any previously identified hazardous material source and for
securing an environmental consultant if required, for management of the contaminated soil
f) Use the WisDOT Utility Accommodation Policy unless it adopts a policy which has equal or more
restrictive controls.
9. Basis for Local Participation:
Preliminary Engineering — The segment of STH 76 (Jackson Street) from Murdock Avenue to Smith
Avenue is a connecting highway which requires 25% local share for the design engineering services
associated with the original project scope of pavement repair, milling, and resurfacing. The method to
compute this local share is:
• step 1 - determine the design cost required for the current project scope of pavement repair, milling,
and resurfacing for the entire length;
• step 2 - determine ratio of the segment from Murdock Avenue to Smith Avenue to the overall project
length;
step 3 - multiply total design cost in step 1 by the ratio determined in step 2;
step 4 - apply the 25% local cost share to the cost amount from step 3.
The local cost share amount is included within the agreement as a lump sum to simplify the agreement.
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Preliminary Engineering — The City of Oshkosh is requesting a raised median on STH 76 (Jackson
Street) from Murdock Avenue to Smith Avenue. This is beyond necessary improvement scope so this
additional design cost is 100% the responsibility of the City of Oshkosh. This local cost share for design
is also included within the agreement as a lump sum to simplify the agreement.
Construction Category 020'— This category represents construction estimate for the raised median on
STH 76 (Jackson Street) from Murdock Avenue to Smith Avenue. The raised median is requested by
the City of Oshkosh and beyond the needed scope for this improvement project so these costs are 100%
the responsibility of the City of Oshkosh.
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