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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES August 19, 2008 PRESENT: Todd Cummings, David Hetzel, Megan Hoopman, Kurt Koeppler, Candace Pearson, Mike Russell, David Sparr EXCUSED: Jeff Jahnke, Jim Stapel, Melody Wollangk STAFF: Susan Kepplinger Maureen Strauss OTHERS: Captain Kurt Schoeni, OPD, Rob Kleman – OAEDC, Karlene Grabner, Oshkosh Area Community Foundation CALL TO ORDER Chair David Sparr called the meeting to order and a quorum was declared present. MINUTES OF THE JULY MEETING th Candace Pearson moved approval of the minutes of the July 15 meeting. Kurt Koeppler seconded the motion which passed unanimously. POLICING/TRAFFIC/PARKING ISSUES Captain Schoeni reported an increase in graffiti and that there is an apparent gang of face painters loitering at Opera House Square on Tuesday evenings. Dave Sparr reported that the loitering problem at the Transit Center has improved considerably with no large groups of people hanging around. Captain Schoeni discussed the potential for cameras to be installed in the BID. The City is setting up the wireless network and the Police Department will be looking for partners to assist with the cost of purchasing cameras. It was the consensus of the Board that funding should be put in the 2009 budget for the purchase of at least one camera. EAA ADVERTISING Dave Sparr explained that a volunteer on the marketing consortium had ordered advertising for the BID in the Northwestern EAA supplement and the Buyers Guide EAA edition that contained an image of Johnny Depp. After the documents were printed, it was discovered that there was no release for the use of this image and on this basis, the City Attorney determined that the ads could not be distributed. Portions of the Northwestern supplement and all of the Buyers Guides had to be reprinted at BID expense. The total additional cost to the BID was $12,951 for reprinting. Dave reported the Budget Subcommittee met yesterday and is recommending the overage be covered by reallocating the following budgeted funds; $1,200 monthly newsletter; $3,000 movies in the Park; $160 banners; $1,350 general marketing (marketing consortium); $1,263 EAA Trolley; $683 Destination Downtown. That totals $7,656. The balance of the overage would be taken out of the beautification fund. Dave reported that he intends to contact both vendors and attempt to negotiate a better price. 1 DOWNTOWN OSHKOSH BID BOARD MINUTES August 19, 2008 Dave also noted that this type of situation should not occur again as the Downtown BID Coordinator is now responsible for contracting for all advertising. Megan Hoopman moved that the overage be covered as outlined by David Sparr. Todd Cummings seconded the motion which passed unanimously. 2008 BUDGET REVIEW/ADJUSTMENT There was nothing to add to the budget discussion held under the previous item. MONTHLY FINANCIAL REPORT Staff explained that the BID had inadvertently paid for the Live at Lunch sponsorship twice, the Chamber is processing a reimbursement. Candy Pearson moved approval of the Financial Report. David Hetzel seconded the motion, which passed unanimously. MUSIC EVENT Maureen Strauss reported that this event had evolved into a collaborative effort between the Community Foundation, Oshkosh Symphony, Bridge Opening Event Organizers and the BID. The event – Bridging Bach to Rock – will begin with the dedication of the new Wisconsin Street Bridge, continue with a parade from the Bridge to downtown and continue with a block party type event in Opera House Square featuring Vic Ferarri, the Oshkosh Symphony, other bands, and food and other vendors. Attendance is projected to be 2,000 – 3,000 people. Following discussion, Kurt Koeppler moved contribution of the funds set aside for a music event to this event. Mike Russell seconded the motion, which passed unanimously. Following further discussion regarding the relationship between the BID and the event, Kurt Koeppler moved that it be considered a BID event. Megan Hoopman seconded the motion, which passed unanimously. MARKETING CONSORTIUM Maureen Strauss reported plans are progressing for the Halloween event which will be held October 30. This year, a number of the games are going to be replaced. Maureen is also setting up an advertising subcommittee of the Consortium to assure that all print ads have a consistent look. This week the Consortium met to discuss holiday plans. The BID will be partnering with the Paine and sharing the Nutcracker theme. Holiday events will include a shopping event and tree lighting. PARKING SUBCOMMITTEE The Parking Subcommittee did not meet. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES August 19, 2008 BEAUTIFICATION SUBCOMMITTEE Megan reported that the subcommittee will meet next Wednesday at the Blue Moon to talk about Holiday decorations and other projects. 2010 STRATEGY SUBCOMMITTEE Maureen Strauss reported that the subcommittee had met two weeks ago with representatives of Appleton and Two Rivers to find out how they each dealt with recent reconstruction of downtown streets. The Committee picked up some helpful ideas. BUDGET SUBCOMMITTEE Dave Sparr reported that the committee had met yesterday. The next meeting will be September 3. He asked Board members for some general direction regarding the 2009 budget. Megan Hoopman indicated she thought it was important to continue to fund the recruitment grants. Kurt Koeppler wants to see additional funding put into the future projects account. Following discussion, Dave indicated that the Subcommittee will try to remain within the total of the 2008 budget amount. 400 EAST PARKING LOT Maureen Strauss reported the next step is for the City to get agreements with individual owners. AGENDA ITEMS FOR SEPTEMBER MEETING Maureen Strauss requested the addition of an agenda item for the BID Manager Report. ADJOURNMENT There being no further business, Kurt Koeppler moved the meeting be adjourned. Todd Cummings seconded the motion, which passed unanimously. Respectfully Submitted, Susan Kepplinger Principal Planner 3