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HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES June 17, 2008 PRESENT: Todd Cummings, David Hetzel, Megan Hoopman, Kurt Koeppler, Candace Pearson, Mike Russell, David Sparr, Melody Wollangk EXCUSED: Jim Stapel STAFF: None OTHERS: Maureen Strauss, Melissa Hunt, Rob Kleman – OAEDC, Sandy Prunty – Marketing Consortium, Matt Kroening-OPD. CALL TO ORDER Chair David Sparr called the meeting to order and a quorum was declared present. MINUTES OF THE APRIL MEETING th Candy Pearson moved approval of the minutes of the May 20 meeting. Megan Hoopman seconded the motion which passed unanimously. INTRODUCTION OF NEW BID EMPLOYEE Chair David Sparr introduced Maureen Strauss, the new Downtown Coordinator who outlined her activities since taking the position. Megan Hoopman explained that Maureen needed a special type of software to be able to take over the job of updating the downtown web site and creating the newsletter. Following discussion, Candy Pearson moved approval of the purchase of this software. Dave Hetzel seconded the motion which passed unanimously. POLICING/TRAFFIC/PARKING ISSUES Sgt. Matt Kroening introduced himself and explained that he was the person to contact regarding parking issues. He also indicated that efforts would be stepped up to address graffiti. The auxiliary police may be used to monitor on weekend evenings. MONTHLY FINANCIAL REPORT Following discussion, Candy Pearson moved approval of the financial report. Dave Hetzel seconded the motion which passed unanimously. MARKETING CONSORTIUM Consortium Chair Sandra Prunty provided the following information regarding the Holiday event; Kia Brey is the Committee Chair, the theme will be based on nutcrackers, the BID will have a float in the Holiday parade, the Consortium will develop a shopping event, the holiday promotion will last six weeks, Trees 2 Trees will be in the Time Theatre and there will be gift wrapping at that location as well. Sandra also reported that the Consortium will not run the EAA trolley this year due to a significant increase in the cost of the trolley. Instead, they will be promoting the use of the City busses already stopping at the EAA grounds to visit the downtown. The theme will be “Eat, Drink, Shop Downtown”. 1 DOWNTOWN OSHKOSH BID BOARD MINUTES June 17, 2008 The Destination Downtown event was a success, with 20 more participants than last year. The Consortium received $500 from the Chamber to purchase lunches at Live at Lunch to be given away in drawings. Registration for drawings takes place at the event and registration information is being used to evaluate who is attending. There are few, if any, employees of 4 Imprint and Miles Kimball as each of these employers has a cafeteria. Plans are being made for the Music Event tentatively planned for September 20, the same day as the Dragon Boat Races. A working committee has been formed and tentative plans were discussed. Board members agreed that the 400 block of Main Street should not be closed and the event be staged in the Opera House Square location. The event will include a Taste of Oshkosh, children’s area and a fenced beer garden. Megan Hoopman recommended the committee contact the organizers of the Dragon Boat races soon to coordinate. PARKING SUBCOMMITTEE The Subcommittee did not meet. BEAUTIFICATION SUBCOMMITTEE Megan Hoopman reported the Subcommittee will be meeting this Thursday at 8:00 at the New Moon to develop plans for a clean up day. Candace Pearson complimented the Subcommittee on the design of the new banners. Kurt Koeppler suggested that Maureen Strauss begin thinking about getting businesses to sponsor the cost of banners. 400 EAST PARKING LOT STATUS REPORT Todd Cummings reported that there are still two property owners who have not agreed to sign the easements; Mr. Giombetti of the Exclusive Company and Madonna Hill of Harmony Wellness. Until those owners agree to voluntarily give up their surface parking spots, the City cannot move forward with the project. Todd will continue to work to resolve this, and will keep the City advised. FIRST IMPRESSIONS MEETING ANNOUNCEMENT Staff announced the upcoming public presentation on the First Impressions program, which was coordinated by the University Extension and involved citizens from LaCrosse and Oshkosh sharing observations on each others communities following a visit. Meeting notices have been mailed to Board members who were encouraged to read the report posted on the City’s web site and attend the presentation. VIDEO MONITORING CAMERAS There was no update on this. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES June 17, 2008 MAYOR’S BREAKFAST The Mayor has requested the use of the frying pan and any other equipment and supplies the BID has on hand for use at the Mayors Breakfast. Kurt Koeppler moved approval of lending equipment and providing supplies on hand to the Mayor’s Breakfast committee. Todd Cummings seconded the motion which passed unanimously. ESTABLISH 2010 STRATEGY SUBCOMMITTEE Maureen Strauss reported that she had begun to research the DOT “We Are All In This Together” program information and had contacted Kim Rudat at the DOT as well as trying to contact other communities who had been through this for ideas. BID Board members agreed the Chair of the Subcommittee should be a member of the BID Board. Dave Sparr indicated Subcommittee membership should be established at the July meeting. AGENDA ITEMS FOR JULY MEETING Members requested the following items be on the July agenda; establish 2010 Subcommittee, update on the 400 East Parking Lot, First Impressions presentation. ADJOURNMENT There being no further business, Candace Pearson moved the meeting be adjourned. Todd Cummings seconded the motion, which passed unanimously. Respectfully Submitted, Susan Kepplinger Principal Planner 3