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HomeMy WebLinkAbout08-217JUNE 24, 2008 08 -217 RESOLUTION (CARRIED 7 -0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE PROPOSAL FOR ENGINEERING SERVICES UTILITIY RELOCATION — HWY 41 /HWY 21 ($38,000.00) INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the attached Proposal for Engineering Services for Sanitary Sewer /Watermain Design — Washburn, Koeller, Oshkosh & STH 21 between the City of Oshkosh and Gremmer Associates, Inc. for an amount not to exceed $38,000.00 is hereby approved and the proper City officials are hereby authorized to execute and deliver the proposal in substantially the same form as attached hereto, any changes in the execution copy being deemed approved by their respective signatures, and said City officials are authorized and directed to take those steps necessary to implement the terms and conditions of the Agreement. BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated from: Acct. No. 541 - 1810 - 1799 -00000 Construction Work In Progress - Water Utility Acct. No. 551 - 1910 - 1799 -00000 Construction Work In Progress - Sewer Utility oe ..l'1`. & A550CIATEB, INC. C0N5ULTIN0 ENGINEERS June 5, 2008 City of Oshkosh 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54902 -1130 Attention: Mr. David Patek, PE Director of Public Works 93 South Pioneer Road, Suite 300 Fond du Lao, Wi 54935 Phone 920 - 924 -5720 Fax 920 -924 -5725 Subject: Proposal for Engineering Services Sanitary Sewer / Watermain Design — Washburn, Koeller, Oshkosh & STH 21 Dear Mr. Patek: Thank you for the opportunity to propose on the sanitary sewer and water main relocation design resulting from the upcoming USH 41 expansion project. We have enjoyed working with you on the previous Washburn Street project, and look forward to continuing to provide quality engineering services to you on this project. Hereinafter, the City of Oshkosh will be referred to as the OWNER, and Gremmer & Associates, Inc., the ENGINEER. SCOPE OF WORK The general scope of work for the project is to provide sanitary sewer and water main design services to accommodate the upcoming USH 41 expansion project. The approximate location and lineal footage of sanitary sewer and water main is as follows (see Exhibit A for a schematic map): 700' watermain at Witzel / Washburn / USH 41(includes bore under Witzel) 1350' watermain along Washburn Street (includes bore under Sawyer Creek) 450' watermain under USH 41 (includes 2 bores under USH 41) 2000' watermain along Koeller /Oshkosh Street 1 100' watermain along STH 21 Replacement of hydrants along Washburn Street ( "flipping" to other side of the street) 1450' sanitary along Washburn Street 370' sanitary under USH 41 (just south of Sawyer Creek — includes bore under USH 41) 1450' sanitary along Oshkosh Avenue and south of Oshkosh Avenue (behind apartments) 550' sanitary along STH 21 A more detailed scope of work is as follows. Items not specifically mentioned below shall be considered additional services. Fond du Lac, WI Stevens Point, WI Survey. a. Provide topographic and utility survey for areas not previously surveyed for the USH 41 project. Utility Design. a. Preliminary/final utility design for utilities as shown in Exhibit A. i. Water main plan and profile. ii. Sanitary sewer plan and profile. iii. Roadway restoration plans. b. Bid documents (one set of originals — assume % size plans). i. Bid documents will include final plans and a spec book which will include all necessary contract forms and specification documents for the OWNER to bid out the project (Bid Form, Agreement, General Conditions, General Specifications, Roadway and Utility Specifications, etc.). OWNER will handle document reproduction, plan distribution, maintaining a bidders list, and bid opening. The ENGINEER will be available to answer questions that arise during the bidding process. ii. ENGINEER will provide an electronic copy of the final plans to the OWNER (AutoCad format). c. Quantities and Engineer's Estimate. 3. DNR Coordination. a. Permitting for municipal sanitary sewer and watermain extensions. 4. Coordination / Meetings. a. Meet with the OWNER as necessary throughout the design process. OWNER RESPONSIBILITY 1. Payment of any necessary governmental application/ review fees. 2. Water main / sanitary sewer sizing requirements. 3. Proposed fire flow information (per Citywide modeling) necessary for DNR submittal. 4. Soil borings. ADDITIONAL SERVICES I . Preparation of any required easements. 2. Construction staking, construction observation, or construction assistance. 3. Preparation /submittal for a Wisconsin Department of Natural Resources Notice of Intent (NOI) for stormwater discharges associated with land disturbing activities. 4. Attendance at a City of Oshkosh Plan Commission or City Council Meeting. 5. Lift station design. '. & ASSOCIATES, INC. COMPENSATION Gremmer & Associates, Inc. not -to- exceed fee, including reimbursables, for the work described in the scope of work section of this document is $38,000. The ENGINEER shall prepare monthly invoices based on a "time and materials" basis for the project, in accordance with the attached Professional Services Fee Schedule, dated May 1, 2008, Exhibit B. Invoices shall be paid by the OWNER within 30 days of OWNER'S receipt of an invoice for ENGINEER'S professional services rendered. Additional services, at the request of the OWNER, will be billed according to the attached Professional Services Fee Schedule, dated May 1, 2008, Exhibit B. GENERAL TERMS AND CONDITIONS ENGINEER will perform services in accordance with the attached General Terms and Conditions dated May 1, 2008, Exhibit C. CHANGE OF SCOPE If the execution of this proposal is delayed past July 15, 2008 by factors beyond the control of the ENGINEER, or if the Scope of Services is change, the timing and compensation of this proposal shall be renegotiated: AUTHORIZATION AND TIMING The receipt of a signed copy of this proposal shall be considered as authorization to proceed with the services described. The project is currently scheduled for a bid opening in late 2008. If this proposal is acceptable, please sign below and return one copy to me for our files. Sine. ely, Thoma ` a er, PE President Gremmer & Associates, Inc. For the OWNER: City of Oshkosh Name Date - 3 - 5 EJ AJA =ice & AssoCIATE5, INC.