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HomeMy WebLinkAboutMinutes Board of Directors of the Oshkosh Seniors Center Meeting Minutes - Monday March 31, 2008 Present: Claude Benedict, Ellen Hofeldt, Joyce Ludwig, Donna Pipkorn, Judy Troudt, John Vandenberg, Don Wolter and President Ralph Nielsen Excused: Toni Anand, Esther Stegemann, and Mona Walker Staff: Mark Ziemer, Director of Senior Services; and Vickie Rand, Office Assistant President Nielsen called the meeting to order at 1:00 P.M. Motion by President Nielsen called for approval of the February 25, 2008 Meeting Minutes. Benedict for approval of the February 25, 2008 Meeting Minutes. Seconded by Ludwig. Unanimous. Motion carried. CORRESPONDENCE Mark Ziemer stated he had received a phone call from Margie Rankin, Director of the Park View Health Center, who invited the Seniors Center Boards to hold a meeting and receive a tour of their new facility. Mark stated perhaps they would have the Master Plan meeting there which would include The Committee on Aging, and the Friends Board, as well as the Seniors Center Board of Directors. DIRECTORS REPORT: MARK ZIEMER Mark reported on the following activities over the last month: . ? A Volunteer Recognition Event would take place on May 20, 4:30 – 6:30 with a light dinner and entertainment. ? Work was in progress to promote three awards given annually by the Committee on Aging. ? New Camera’s have been purchased for each building. ? A rebate was received from Liturgical Publishing, Inc.(LPi) for approximately $1500. for surplus from printing of the newsletter in 2007. ? Mark thanked Vickie for her efforts on the newsletter and thanked Emily (Molly’s intern) for her work on the newsletter the last couple of months, as she has a degree in Graphic Arts. ? Mark reported that we are looking to add 1 more 11” x 17”page (total of 4 pages) to the newsletter with no limitation to the number of pictures or color, or additional costs. President Nielsen suggested that Emily could perhaps create a rendering of the new “Wellness Center” ? Mark stated he had met with Dick Krueger and Glen Steinbrecher regarding focus groups. He stated they are looking to have approximately a dozen focus groups, some at the Seniors Center and some around the community. ? Mark stated he spoke to the Women’s Division and it resulted in a volunteer who offered her time and talents to co-chair the Fall Family Fun Fest. Oshkosh Senior Center Board Meeting Minutes - 1 - March 31, 2008 ? Mark also stated the Friends have sent out a mailing looking for sponsorship for the Kids from Wisconsin show scheduled for July 20 at the Alberta Kimball Auditorium. If you can help with a sponsorship please contact Linda Verwiel at 232-5319. ? Mark reported that Judy Brewer has gone from full-time employment to part-time employment and will be working 25 hours per week as the new Activities Coordinator. ? Mark also reported that we will be hiring a receptionist for the North Facility and a Housekeeper that will mainly work at the North Facility. ? Mark asked to Board to be aware of customer service at the Seniors Center and what is important for the Center. He also asked them to notice the scent of the buildings. COMMITTEEREPORTS Mark questioned if the Board would prefer written or verbal reports from the various committee’s. President Nielson stated a verbal report was fine with him. Don Wolter stated if anything was of particular interest from the Facilities Committee he would do a hand-out. Donna Pipkorn stated a written report would make it easier to report to the “Friends” Board of the committee activities. Don Wolter stated the Facilities Committee did not have a meeting in the last month. Judy Troudt stated the Fund Development Committee would be meeting on April 8, at 9 a.m. Governance Committee: Mark stated there are currently 3 vacant seats on the Board with 1 expiring in May, and two terms expiring on the Board where members have the option to review their term. Judy Troudt stated that Virginia Jungwirth is interested in becoming a Board member. Mark stated he would like to meet with candidates on a one on one basis. President Nielsen stated he would like to see the vacant seats on the Board filled soon. Ellen Hofeldt made a motion to forego the requirements of the Constitution, Article VI, Section 1A c. 3. & 4. pertaining to the presentation and vote for Board Members. Seconded by Wolter. Unanimous. Motion carried. Ellen shared information on Claire Kentopp and Bob Cornell, both who are interested in being members of the Board. COMMITTEE ON AGING REPORT Claude Benedict stated the Chairman of the Committee on Aging has resigned and there are also other openings on that Committee. He also reported planning continues for the driving safety conference. FRIENDS REPORT: Donna Pipkorn reported that a new Friends Board Member, Tom Spanbauer, was working to revise the by-laws as they haven’t been updated since ’98. OLD BUSINESS No old business to be discussed. Oshkosh Senior Center Board Meeting Minutes - 2 - March 31, 2008 NEW BUSINESS Mark stated he would like to form an Ad-Hoc committee to review the staffing opportunities and challenges. Ralph Nielsen and Ellen Hofeldt volunteered. Mark also stated he would like to form an Ad-Hoc Committee to review the presence of Lutheran Social Services on the Seniors Center Campus. Toni Anand, Don Wolter and Judy Troudt volunteered. Board Member Recognition: Mark stated he would like to recognize Board Members in some manner. Discussion followed with the consensus that the listing of Board Members in the newsletter was sufficient. MySeniorCenter Information: Mark stated he was still gathering information and requested an item be put on the next agenda for review of MySeniorCenter under Continuing Education. CONTINUING EDUCATION Friends Review: Mark Stated the “Friends” were formed as a 501C3 Not-for-profit organization because of the fund raising they do and the grant money they request. Mark explained the “Friends” exist to support the Seniors Center. He explained there are two ways to support the Center and that is either financially or by volunteering one’s time. Mark explained the money the Friends make goes into an endowment fund managed by the Oshkosh Area Community Foundation (OACF), and the Center gets a percentage of interest from the fund every year. Discussion followed on the distribution of the fund and what it is to be used for. Mark stated he would like to see the Friends membership offered on different levels, (i.e. business, family). He stated the Center receives money from two family endowments each year. One for 10,000 and the other for 15,000. He stated the 10,000 was to be given over the lifetime of the Seniors Center and the 15,000 was for 10 years of which expires in 2008. He stated for the 2008 operating expenses the Friends gave the Center 30,000 and the Tours gave the Center 7,000. Discussion followed on the Capital Campaign that will need to be in place for the renovation of the cold storage area. Mark stated the Friends will collect money from the Capital Campaign and money is also accumulating in the Annex Renovation Account. Mark stated he has met with Eileen Connolly-Kiesler of the OACF regarding the endowment fund and hopes to be able to add a staff person to assist families with estate planning to help grow the endowment fund. There being no further business the meeting was adjourned at 2:42 p.m. (Benedict/Troudt). Unanimous. Motion Carried. Respectfully Submitted, VICKIE L. RAND Office Assistant Oshkosh Seniors Center Oshkosh Senior Center Board Meeting Minutes - 3 - March 31, 2008