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HomeMy WebLinkAboutMinutes Board of Directors of the Oshkosh Seniors Center Meeting Minutes - Monday September 25, 2006 Present: A.J. Anand, Toni Anand; Phyllis Hill, Mary Luepke, Wm. McCarthy, Judy Troudt, John Vandenberg, Mona Walker, Donald Wolter, Jean Zimmerman, and President Ralph Nielsen Staff: Sue Kreibich, Aging Services Manager and Vickie Rand, Office Assistant Excused : Claude Benedict, Ellen Hofeldt, Esther Stegemann, and Leon Thompson President Ralph Nielsen called the meeting to order at 1:00 P.M. Roll call was taken and a quorum declared present. President Nielsen called for approval of the minutes. Mr. Anand stated he would like a correction to be made on page 2 concerning his request for information to be received in advance when the Board’s input is sought. Mr. Anand also requested a change under “Old Business” stating he felt the “Living with Chronic Disease” workshop should be held even when a minimum of 12 participants was not met, as the program would be valuable to other participants. Motion by A.J. Anand for approval of the August 28, 2006 minutes as amended. Seconded by Don Wolter. Unanimous. Motion carried. COMMITTEE REPORTS Facilities Committee – Don Wolter reported the Facilities Committee had met and discussed removing fluorescent tubes to save on energy. He reported an energy review was taken with a light meter measuring foot candle ratings and the committee recommended leaving the tubes in at this time but posting signage for users to use only the level of lighting necessary for energy conservation. Mr. Wolter stated they also discussed the use of restrooms used in the Main Facility by fisherman using the Campbell Road boat landing. He stated the committee would like a recommendation from the Oshkosh Seniors Center Board for the Parks Department to be approached to provide a portable bathroom so fishermen didn’t have to depend on the Seniors Center to be open. Motion by Wolter for approval to approach the Parks Department to provide portable bathroom facilities for fisherman using the Campbell Road boat landing. Seconded by Hill. Unanimous. Motion carried. Oshkosh Senior Center Board Meeting - 1 - September 25, 2006 Mr. Wolter also stated the facilities committee approved the Senior Center Administration to enter into a service contract with Gartman Mechanical Services for maintenance of the heating and cooling system of the Main Facility and the Annex. Friends of the Oshkosh Senior Center – Jean Zimmerman reported $2,100 had been taken in before expenses were figured for the Fall Family Fun Festival, and felt that it was a highly successful event. Mona Walker applauded the committee, staff, and volunteers for their work in relationship to the Festival. President Nielsen questioned how the volunteers were recognized for their service. Ms. Brewer stated they will each be receiving a personal thank you note, and recognition will be noted in the October Senior Doings Newsletter. Jean Zimmerman reported the meeting between the Friends of the Oshkosh Seniors Center and the Oshkosh Seniors Center Board was beneficial. Mr. Wolter stated he had invited a member of the Friends Board to sit on the Facilities Committee and encouraged other committee’s to do the same. Jean Zimmerman stated the focus of the Friends of the Seniors Center was the membership punch card, which offers gifts from various businesses in town. She stated they also discussed the success of the Fall Family Fun Festival, and the Lakefly Run/Walk for Wellness event. She noted they need to stay away from holding events during the same time as similar events are scheduled. President Neilsen questioned why the Lakefly Run/Walk for Wellness couldn’t be a spring and fall event since it was quite successful. Mrs. Kreibich stated a large part of the success is due to the sponsorship, and businesses can only be approached so often. Mr. Wolter stated in past meetings with the “Friends Board” discussions were held in regards to possible budget cuts. He stated program fees might need to increase further if more budget cuts are inevitable. Discussion followed on how and when to re-act to budget cuts. Aging Services Manager – Mrs. Kreibich reported on the status of the budget, and answered questions brought up after the budget workshop was televised Mr. McCarthy requested Mrs. Kreibich to prioritize budget items to assist the board in making judgements of what items can be cut. Phyllis Hill stated a statement coming from the heart means more in many cases than numbers in black and white. Mona Walker suggested class instructors hand out information of contacts that citizens can make or actions they can take to let the Common Council or City Administration know how important the Seniors Center is to them, instead of just instructing people to pick up information on their way out of the Center. Oshkosh Senior Center Board Meeting - 2 - September 25, 2006 Discussion followed on staff positions, past budget practices and the development of a campaign to be pro-active to any foreseeable budget cuts. Further Discussion followed regarding the duties of the Lutheran Social Services staff position at the Main Facility, in particular to training volunteers. Mrs. Kreibich stated the position hasn’t trained any volunteers to-date, and perhaps some changes need to take place. OLD BUSINESS Election of Treasurer- President Nielsen questioned if there was truly a need for a treasurer. Mrs. Kreibich stated she felt there was a need for a treasurer to be involved with the fund committee, and the Development Coordinator position, which will look at ways to raise funds for the Seniors Center. Mr. Wolter questioned if the constitution states a treasurer is needed. He looked into the constitution, which states the officers shall include a President, Vice President and a Treasurer. President Nielsen stated he would call Leon Thompson to serve as Treasurer since he was not at today’s meeting and there was no other interest. NEW BUSINESS Mrs. Kreibich stated a discussion should take place at a future meeting regarding the evolving role of the board in regards to how the Seniors Center meets the needs of the community, what committee’s are needed, staff to give reports, changes needed in the constitution, and the board structure. Mr. Wolter suggested that perhaps the Board and the committees could alternate the months they meet. Ms. Hill questioned how the meal site was doing. Ms. Brewer stated she is aware that Day Services have eaten in their own site three times during the last month. She also informed the Board that the meal site manager is leaving. There being no further business the meeting was adjourned at 2:27 p.m. (Wolter/Hill). Unanimous. Carried. Respectfully Submitted, Vickie L. Rand Oshkosh Seniors Center Office Assistant Oshkosh Senior Center Board Meeting - 3 - September 25, 2006