Loading...
HomeMy WebLinkAboutMinutes DOWNTOWN OSHKOSH BID BOARD MINUTES February 19, 2008 PRESENT: Todd Cummings, David Hetzel, Megan Hoopman, Allan Martin, David Sparr, Jim Stapel EXCUSED: Barbara Baier, Mark Bohrnstedt, Kurt Koeppler, Candace Pearson STAFF: Susan Kepplinger OTHERS: Melissa Hunt - OAEDC, Sandy Prunty - Marketing Consortium, Ann Pistohl – Leadership Oshkosh. CALL TO ORDER Chair David Sparr called the meeting to order and a quorum was declared present. MINUTES OF THE JANUARY 29, 2008 MEETING Al Martin moved approval of the minutes of the January 29, 2008 meeting as submitted. David Hetzel seconded the motion, which passed unanimously. ELECTION OF OFFICERS Chair Dave Sparr opened the floor for nominations for Chair. Jim Stapel nominated Dave Sparr. Dave Hetzel seconded the motion which passed unanimously. There being no further nominations for Chair, the floor was opened for nominations for Vice Chair. Al Martin nominated Megan Hoopman. Jim Stapel seconded the motion which passed unanimously. There being no further nominations for Vice Chair, the floor was closed for nominations. Jim Stapel then moved the slate. Dave Hetzel seconded the motion which passed unanimously. POLICING/TRAFFIC/PARKING ISSUES Captain Cyndi Thaldorf addressed the concerns expressed at the January BID meeting regarding ticketing in parking lots between 2 am and 5 am. Tickets recently issued between 2 a.m. and 3 a.m. have been voided. There will be no enforcement between 2 a.m. and 3 a.m. to permit tavern employees to close and finish cleaning. Pedestrian crossing signs have been placed on Pearl at Market to slow traffic as requested by the BID. MONTHLY FINANCIAL REPORT Following discussion, Megan Hoopman moved that once all of the 2007 outstanding bills have been paid, all remaining fund balances should be transferred to the special projects account with the exception of the remaining RFG funds which should be transferred to the 2008 RFG account as these funds will be used for the façade improvement grant program. Jim Stapel seconded the motion which passed unanimously. Jim Stapel moved approval of the Financial Report as submitted. Dave Hetzel seconded the motion which passed unanimously. OAEDC REPORT Melissa Hunt reported that five entities have expressed interest in the Recruitment Fund Grant. With this level of interest, she anticipates the total RFG allocation will be committed by August and there will be no funds remaining for a façade grant program as was done in 2007. Work continues on the Caramel Crisp & Café store with a planned opening date of March 17. The owner of A Little Attitude, which is closing, has indicated that she plans to repay her RFG. MARKETING CONSORTIUM REPORT 1 DOWNTOWN OSHKOSH BID BOARD MINUTES February 19, 2008 Sandra Prunty reported that several members of the Consortium participated in a strategic planning session and came up with the following mission statement as part of that process; We are committed to goodwill community partnerships, for the greater good of our downtown businesses, increased membership participation and increased profitability to our members. This is accomplished through effective advertising and specialized events, which draws the consumer to downtown. Sandra also reported a good turnout for the February meeting, 20 people. The DOT speaker was unable to attend at the last minute but will be at the March meeting to discuss the DOT program to assist businesses through the disruption of street construction. She also provided information on the following upcoming Marketing Consortium events; a Poker Run to be done in conjunction with the Half Marathon, and a Mother’s Day-themed Destination Downtown event scheduled for May 10. PARKING SUBCOMMITTEE Jim Stapel reported the Committee did not meet and would probably only meet in the future as parking issues develop. BEAUTIFICATION SUBCOMMITTEE Megan Hoopman reported that the banners had been inventoried and reviewed. Decisions were made regarding which to dispose of, what needed to be replaced and how many of each should be set aside for Oregon Street. On behalf of Pride of Place, Jim Larson sent letters to several downtown businesses to see if they were interested in sponsoring additional planters. Responses are due by the end of February to permit timely ordering of pots and plant material. Megan Hoopman and staff met with Paine Art Center staff to discuss ideas for plant material for this summer. The Paine Horticulturist has forwarded a list of plants and a plant count has been forwarded to Hrnaks, who will be providing the plant material. APPLICATION FOR A CLASS B LIQUOR LICENSE/GALLERY WALK Dave Sparr described that, as a result of an anonymous complaint, it had come to the attention of the Police Chief that the required liquor licenses had not been obtained in the past. Further, State Statutes permit any organization to have only two events with wine during a 12 month period. Finally, liquor must be purchased from a wholesaler. He reported that he, Megan Hoopman and staff had met with the Police Chief, Acting City Attorney and a representative of the City Clerks Office and Jim Evans and Gail Panske, two of the Gallery Walk organizers to attempt to come up with a solution. AWARD OF RECRUITMENT FUND GRANT SPECIAL PROJECT GRANTS Due to the need for several members to abstain from voting due to potential conflict of interest and the fact that only six members were present, no vote was able to be taken on the award of these grants. Melissa Hunt requested that there be a special meeting to address this matter as applicants are becoming frustrated. Staff will attempt to set a special meeting with sufficient members to address this matter. POTENTIAL MOVIE FILMING Staff reported, as everyone is aware, there is a possibility that a portion of a movie about John Dillinger would be filmed on Main Street. 2 DOWNTOWN OSHKOSH BID BOARD MINUTES February 19, 2008 BID EMPLOYEE Rob Kleman was unable to attend the meeting and asked Megan Hoopman to report that 20 resumes had been submitted and 25 to 30 are expected to have been received by the application deadline, Friday, February 22. The position is expected to be filled by the beginning of April. MAYORS BREAKFAST The Mayor called a meeting of the Mayors Breakfast Committee last week to discuss how to proceed with the event this year. Since the BID and the Chamber are not interested in sponsoring the event and the Convention Center will not be available due to renovation work, there are many decisions that need to be made. The Committee is scheduled to meet again in a week. ESTABLISH 2010 STRATEGY COMMITTEE Staff raised the issue of the formation of a formal Committee to develop a strategy to successfully deal with the street reconstruction project. Discussion ensued regarding the role of the Committee and membership. It was agreed that this matter should be tabled until the new Downtown Coordinator is hired. Sandy Prunty suggested that Board members look at the DOT web site for the information on what other communities have done and to attend the next Marketing Consortium meeting to hear the presentation by the DOT on this. 400 EAST PARKING LOT STATUS REPORT Staff met with a representative of Vieolia and a design engineer regarding the design of the dumpster enclosures. Because the enclosures will have roofs to prevent unauthorized dumping, the dumpster size will be limited to two yards. Several Board members expressed concern regarding this as smaller dumpsters are a more expensive option for businesses that generate a lot of waste. Several suggestions were made regarding the design. The matter of storage of residential tenant waste picked up by the City was also raised. Staff will continue to work on this. RECOGNITION OF 2007 PARTNERS AND CONTRIBUTORS There was no progress to report on this. AGENDA ITEMS FOR MARCH 18 MEETING Dave Sparr asked that installation of video monitoring cameras be added to the March agenda. ADJOURNMENT There being no further business the meeting adjourned. Respectfully Submitted Susan Kepplinger Planning Services Division 3