HomeMy WebLinkAboutHomeland Security Grant 1-07
State of Wisconsin
OFFICQ ~~CE ASSISTANCE
JIM DOYLE
, Governor
DAVID STEIN GRABER
Executive Director
131 W Wilson Street
Suite 610
Madison WI 53702-0001
Phone: (608) 266-3323
Fax: (608) 266-6676
http://oja.wi.gov
. January 17, 2007
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I DEi-I: Uf PU8LIC WORKS ~
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Stephan Brand, Superintendant
Oshkosh Public Works Department
215 Church Avenue
Oshkosh, WI 54903..1130
RE: HomelandSecurity LETPP/Critical Infrastructure
OJA Grant Number: HS-05-CI-0489
Dear Mr. Brand:
Congratulations! On behalf of Governor Doyle, I have approved a grant award to the City
of Oshkosh in the amount of$293,750. These funds are from OJA's Homeland Security
Program available thr:ough the State of Wisconsin. This grant supports the City of Oshkosh
Homeland Security LETPP/Critical Infrastructure program.
To accept this award, have the authorized official sign the Signatory Page, Certified
. Assurances and Lobbying and Debarment Forms in addition to initialing the bottom right comer
of Attachment A and B. if enclosed. The Project Director should sign the Acknowledgement
Notice. One of the two award packets enclosed should be returned to OJA within 30 days. The
other should be maintained for your records. Funds can not be released until all signed
documents are received.
As Project Director, you will be responsible for all reporting requirements outlined in the
grant award and seeing that funds are administered according to the approved application
materials and certifications enclosed. Please refer to the F AQ sheet enclosed for contact.
information and grant guidelines. We look forward to a collaborative working relationship with
you.
Enclosures
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Completion of this sjgned grant award within 30 days of the date of the award is requiredto release federal funds.
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State of Wisconsin
, OIA
OFFICE OF JUSTICE ASSISTANCE
JIM DOYLE
Governor
DAVID STEIN GRABER
Executive Director
131 W Wilson Street
Suite 610
Madison WI 53702-0001
Phone: (608) 266-3323
Fax: (608) 266-6676
http://oja.wi.gov
FY'05 HOMELAND SECURITY PROGRAM GRANT AWARD
Homeland Security LETPP/Critical Infrastructure
HS-05-CI -0489
The Office of Justice Assistance (OJA), hereby awards to the City of Oshkosh, (hereinafter referred to as the
Grantee), the amount of $293,750 for programs or projects pursuant to the federal Homeland Security Grant
Program.
This grant may be used until March 31, 2007 for the programs consistent with the budget and general conditions
in Attachment A, subject to any limitations or conditions set forth in Attachments Band/or C, if included.
The Grantee shall administer the programs or projects for which this grant is awarded in accordance with the
applicable rules, regulations, and conditions ofthe Office of Justice Assistance. The submitted application is hereby
incorporated as reference into this award.
This grant shall become effective, and fUnds may be obligated (unless otherwise specified in Attachments A and/or
B) when the Grantee signs and returns one copy of this grant award to the Office of Justice Assistance.
BY:
JIM DOYLE
Governor
/l (j JLfI:~W;"onsin
-ML~~
Executive Director
Office of Justice Assistance
1/17/2007
......N.H._...........N........
Date
The (Grantee), City of Oshkosh, hereby signifies its acceptance of the above-described grant on the terms and
conditions set forth above or incorporated by reference therein.
GRANTEE:
City of Oshkosh
.~~.
BY:
NAME:
TITLE:
~~\VaUaRgk Richard A. Wollangk
:Ma.~ City Manager
..J.a.ouarY..29,'m .2007
Date
Completion of this signed grant award within 30 days ofthe date ofthe award is required to release federal funds.
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OFFICE OF JUSTICE ASSISTANCE
ATTACHMENT A
APPROVED FY'05 HOMELAND SECURITY GRANT PROGRAM BUDGET
Grantee :.~~!Y..~f9~l.!!~~.l.!...mmm..................m.......................... ..........................mm........m..................mm......................mm. ...m..........m........ .
Project Title:..!!~~~!~~~~.~~:':!E~!Y.!:.~!~~!~E~!~~~.!.!.~.f!.a.:,~!!~~!1!E~m. ......mm.... CFDA #97.067
Grant Period: From ....~.~~1!..~.'.:):.J'-m~.9.Q?..mmm.......m... ...m....m.m....... T o..M.~.!~.l.!..~.!'m~.9..Q?.............. ...............................mm.
Grant Number: HS-05-CI-0489
APPROVED BUDGET
Equipment
Travel/Training
Unallotted
$
$
$
~2.3, ~~.9...
TOTAL APPROVED BUDGET
$
293,750
AWARD GENERAL CONDITIONS
1. Federal funds cannot be used to supplant local funds. They must increase the amount offunds that would otherwise be available
from local resources. f
2. To be allowable under' a grant program, costs must be obligated (purchase order issued) or paid for services provided during the
grant period. If obligated by the end of the grant period, payment must be made within 60 days of the grant period ending date.
3. Budget changes require prior approval from OJA.
4. Grant funds will be disbursed upon OJA receipt of copies of paid vender invoices and requests for reimbursements (G-2) monthly
or quarterly
5. Recipients and subrecipients. shall use their own procurement procedures and regulations, provided that the procurement conforms
to applicable Federal law and the standards identified in the Procurement Standards Sections of28 CFR Parts 66 and 70. Any
recipient/subrecipient whose procurement system has been certified by a Federal agency is not subject to prior approval
requirements of 28 CFR Parts 66 and 70. The awarding agency's prior approval will be required only for areas beyond limits of the
recipient/subrecipient certification.
6. Reimbursement for mileage is limited to a maximum of $0.425 per mile.
7. Failure to submit and acceptable Equal Employment Opportunity Plan (if required under 28 CFR 42.302) that is approved by the
Federal Office of Civil Rights, is a violation of OJA's Certified Assurances and may result in grant termination.
8. All income generated as a direct result of an agency funded project shall be deemed program income (e.g., if the purpose of the
grant is to conduct conferences, any registration fees that are generated would be considered program income.) Program income
must be used for the purpose and under the conditions applicable to the award. Program income should be used as earned and
expended as soon as possible. If the cost is allowabl~ under the Federal grant program, then the cost would be allowable using
program income. All program income must be reported to OJA. (See OJA Financial Guide @ http://oia.wi.gov).
9. Program income in the form of interest earned on Homeland Security funds that exceeds $100 in a 12-month period must be
reported to OJA on the G-4 Grant Termination form.
10. The recipient agrees that all publications created with funding under this grant shall prominently contain the following statement:
This document was prepared under a grant from the Office of State and Local Government Coordination and Preparedness
(SLGCP), United States Department of Homeland Security. Points of view or opinions expressed in this document are those of the
authors and do not necessarily represent the official position or policies of SLGCP or the U.s. DHS."
11. The recipient agrees that when practicable, any equipment purchased with grant funding shall be prominently marked as follows:
"Purchased with funds provided by the US Department of Homeland Security."
Special Conditions: N/ A. fl-
~
t
s. 16.964 WI Stats.
OJA-404 (rev. 10/05)
ACKNOWLEDGEMENT NOTICE
Date:..~.~J;1..:L.I.~EY.~.9Q7_._... ...
Grantee: of Oshkosh Grant No. HS-05-CI-0489
m.~.."""N'M....._._.""H'H'M.._.N.M"'''' ...............................................
Project Title: .....g~.J;1.'1_~!.~J;1.~.~~~~~~~...~.~.!~.l.?!.~.~~!~.c;.~!...!.J;1.f~~~!.~~~!~E~........................... .................._.............._............_..___..............m
The following regulations and obligations (referenced below) apply to your grant award.
!'VI FINAL FISCAL REPORT (G-4) should reflect final financial data in your records. All equipment purchases
IL:::::J must be received, installed, and paid for before submitting reportto OJA. Report is due to OJA on or before:
5/31/2007 Final
cg]
FINAL INVENTORY REPORT (G-5) should reflect final inventory in your records. All equipment purchases
must be received, installed, and paid for before submitting report to OJA. Report is due to OJA on or before:
5/31/2007 Final
Complete and return a W -9 Taxpayer Identification Number Verification Form (enclosed).
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Complete and return F ollow~ Up Information Form (enclosed).
OTHER:
1. Payment will be made upon receipt of paid vendor invoices on a reimbursement basis.
All equipment purchases must be obligated by grant end date and paid out within 60-
.~~y~.~!g!.:!:':~!..~~~.~!:':!.~~....m ........m..............._............................ ....mm._...
2. All local units of government shall account and report program income and interest
earned on Federal funds. Local units of government may report and keep interest
earned on Federal grant funds up to $100 PER FEDERAL FISCAL YEAR. This
maximum limit is not per award; it is inclusive of all interest earned as a result of all
Federal grant program funds received per year. Interest earned in excess of $Jl 00,
.........~!:!~!~~E~~i.!!.~!:I..!~.Q~A..!~.~~!.~.!.!:!'.:~~!:I..!~.!1.!~.~.~c:!"~'.:.!:':!g~Y.~E~~~~!.~..............__.._.._.
ACKNOWLEDGEMENT
The materials referenced above were received and reviewed by the appropriate members of this
organization. lalso acknowledge receipt of the Grant Award and any attached Special Conditions.
I understand that this grant is awarded subject to our compliance with all Conditions, Regulations,
and Obligations described in the above materials.
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n Brand
, Project Director
it
Certified Assurances
The Applicant hereby assures and certifies compliance with all applicable Federal st~tutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A-21, A-87, A-I02, A-I 10, A-122, A-133; Ex. Order 12372
(intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants
and cooperative agreements). The applicant also specifically assures and certifies that;
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability
(including funds sufficient to pay any required non-federal share of project cost) to ensure proper planning,
management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of'personal or organizational conflict of interest, or personal gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized representative, access
to and the right to examine all paper or electronic records related to the financial assistance.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically including any
applicable regulations, such as 28 C.F.R. pts. 18,22,23,30,35,38,42,61, and 63.
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic
Preservation Act of 1966 (16 US.C. S 470), Ex. Order 11593 (identification and protection of historic properties),
the Archeological and Historical Preservation Act of 1974 (16 U.S.c. S 469 a-I et seq.), and the National
Environmental Policy Act of 1969 (42 U.S.C. S 4321).
6. It will comply (and will require any sub-grantees or contractors to comply) with any applicable statutorily-
imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of
1968 (42 U.S.C. S 3789d); the Victims of Crime Act (42 US.C. S 10604(e)); The Juvenile Justice and Delinquency
Prevention Act of2002 (42 U.S.c. S 5672(b)); the Civil Rights Act of 1964 (42 U.S.c. S 2000d); the Rehabilitation
Act of 1973 (29 U.S.c. S 794); the Americans with Disabilities Act of 1990 (42 U.S.C. S 12131-34); the Education
Amendments of 1972 (20 U.S.C. SS1681, 1683, 1685-86); and the Age Discrimination Act of1975 (42 US.C. SS
6101-07); see Ex. Order 13279 (equal protection of the laws for faith-based and community organizations).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions
Act of 1970 (42 U.S.C. S 4601 et seq.), which govern the treatment of persons displaced as a result of
federal and federally-assisted programs; and
b. it will comply with requirements of5 U.S.C. SS 1501-08 and SS 7324-28, which limit certain political
activities of State orIocal government employees whose principal employment is in connection with an
activity financed in whole or in part by federal assistance.
CERTIFICATION
Chief Executive: I certify that applicant will comply with the above certified assurances.
~d ~ . ... . .. January 29, 2007
Signature of Chief Executive (Co. Board Chair, Co. Executive, Date
Secretary)
Richard A. Wollangk/City Manager
Typed Name/Title
() - (920) 236,.,5000
Telephone Number
NOTE: The original signature of the chief executive is required.
Substitute signing or stamping is not accepted.
;
U.S:DEPARTMENT OF JUSTICE
OFfiCE OF JUSTICE PROGRAMS
OFfiCE OF THE COMPTROLLER
CERTIFICATIONS REGARDING L()BBYlNG; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILlTY MATTERS; AND DRUG-FREE WORKPLACE
REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also
review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with
certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and
Suspension (Non procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a
material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant,
or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 ofthe U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative
agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf ofthe undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language ofthis certification be included in the award documents for all sub-awards at all tiers (including
sub grants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary
covered transactions, as defined at 28 CFR Part 67, Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State
or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for
commission offraud ora criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or
local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a govemmental entity (Federal, State, or local) with
commission of any of the offenses enumerated in paragraph (l)(b) ofthis certification; and (d) Have not within a three-year period
preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any ofthe statements in this certification, he or she shall attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67
Sections 67.615 and 67.620 .
A. The applicant certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
J
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by
paragraph (a); .
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee
will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no
later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or
otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to:
Department of Justice, Office of Justice Programs, A TTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice
shall include the identification number( s) of each affected grant;
(f}Taking one ofthe following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any
employee who is so convicted
(I) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the
requirements ofthe Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approve\! for such
purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e),
and (t).
B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
Check ~ if there are workplaces on file that are not identified here.
Section 67,630 of the regulations provides that a gra.Ilteetha.t isaStaie may eredfomakeoIle certifica.tioiiii:i. each Federal fiscal year. A copy or
which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7.
Check _ ifthe State has elected to complete OJP Form 4061/7.
DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67;
Sections 67.615 and 67.620
A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled
substance in conducting any activity with the grant; and
B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in
writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue,
N.W., Washington, D.C. 20531.
As the duly authorized representative ofthe applicant, I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
City of Oshkosh, P. O. Box 1130, Oshkosh, WI
54903-1130
Grant No. HS-05-CI-0489
2. Application Number and/or Project Name
Taxpayer ID No.: 396005563
3. Grantee IRSNendorNumber
Richard A. Wollangk, City Manager
4. Typed Name and Title of Authorized Representative (Co. Board Chair, Co. Exec., Mayor)
~..f ~. . JanUary 29, 2007
5. Signatur .. 6. Date
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS. 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE. OFFICE OF JUSTICE PROGRAMS
BJA NIJ OJJDP BJS OYC DHS