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HomeMy WebLinkAboutSiena Transitional Living Cente ~ ~æ~ AGREEMENT THIS AGREEMENT is between the City of Oshkosh, a Wisconsin municipal corporation, herein referred to as "CITY", and the Siena Transitional Living Center Inc. 469 High Avenue, Oshkosh, WI 54901, a Wisconsin non-profit corporation, herein referred to as "SUBRECIPIENT". I. GENERAL DESCRIPTION A. B. II. III. The City has received funding from the U.S. Department of Housing and Urban Development (HUD) under the Title I Community Development Block Grant (CDBG) Program, to undertake projects and activities as indicated in the City's Final Statement of Community Development Objectives and Projected Use of Funds. The activity set forth in this Agreement's Scope of Services is one of the said activities and it is the responsibility of the Subrecipient to carry out the activities in compliance with this Agreement and other applicable regulations referred to herein. Funding under this Agreement shall be paid with 2005-2006 Community Development Block Grant (CDBG) funds. Should said funds not be received by the City, this Agreement shall be null and void. If a portion of the CDBG funds are rescinded by Congress, the contract amount in Article V (A) of this Agreement will be reduced by the same percentage that is rescinded from the City's 2005-2006 CDBG Program by Congress or the Department of Housing and Urban Development (HUD), or as determined by the CITY per applicable HUD regulations. SCOPE OF SERVICES A. The Subrecipient shall: (1) (2) Provide transitional housing for families that have experienced domestic violence. Provide appropriate staff to support the program. No staffing costs are to be provided out of the funds from this agreement. Coordinate efforts of volunteers and other agencies in regard to program. Provide said services in accordance with the objectives outlined in the Subrecipient's proposal to the City (see "Appendix A", which is attached and fully incorporated into this Agreement). (3) (4) B. Said services shall commence on or about May 1, 2005 and shall be completed by April 30, 2006. c. The Subrecipient certifies that the activities carried out with the funds provided under this Agreement will meet one or more of the CDBG program's NationalObjectives - 1) benefit low/moderate income persons, 2) aid in the prevention or elimination of slums or blight, 3) meet community development needs having a particular urgency - as defined in 24 CFR Part 570.208. REPORTING REQUIREMENTS/RECORDS A. The Subrecipient shall provide quarterly reports to the City by the end of the month following the last day of the quarter with reports due by August 31, 2005, November 30,2005, February 28,2006, and May 31,2006. Additionally, the final report shall include both the last quarter as well as a yearly summary of activities along with accomplishments. The reports shall at a minimum include the following information: (1) (2) (3) Amount of CDBG funds expended per budget. Type and amount of services provided. Number of clients and percent of clients from the City. 1 B. C. D. E. Iv. (4) Number of low/mod income, low income persons, and extremely low income persons assisted. persons assisted. Number or persons assisted based on the following 10 race categories: White, Black! Aftican American, Asian, American Indian/Alaskan Native, Native Hawaiian/Other Pacific Islander, American Indian/Alaskan Native & White, Asian & White, Black! Aftican American & White, American Indian/Alaskan Native & Black!Aftican American, or Other. Number of Hispanic persons assisted. Number of female headed households assisted. Progress towards program goals. (5) (6) (7) (8 ) Records necessary to substantiate these reports shall be kept on file at the Subrecipient's office. Maintain a separate financial account for CDBG funds which shows all receipts, including program income, and disbursements. All disbursements shall have documentation which substantiates that costs incurred and paid from the CDBG account are reasonable, allowable, and allocable per applicable Federal cost principals. Program income, as defined at 24 CFR 570.500 (a), shall be reported to the City quarterly. The Subrecipient may use program income for activities specified in this agreement, but shall reduce subsequent requests for funds under this agreement by the amount of the program income received. Any program unused program income shall be returned to the City at the end of the agreement period. Provide the City with a copy of an annual audited financial statement for any fiscal year for which the Subrecipient received CDBG funds under this Agreement. All records required under this Agreement shall be retained for three (3) years after completion of the project, or after all pending matters relative to this Agreement are closed. The Subrecipient agrees to provide access to the City, the U.S. Department of Housing and Urban Development, the Comptroller General of the United States, or any of their duly authorized representatives to any books, documents, papers and records which are directly pertinent to this Agreement for the purposes of making audit, examination, excerpts and transcriptions. A. STANDARD PROVISIONS The Subrecipient agrees in all hiring or employment made possible by or resulting from this Agreement, there (1) will not be any discrimination against any employee or applicant for employment because of race, color, sex orientation, religion, sex or national origin; and (2) affirmative action will be taken to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex orientation, sex or national origin. This requirement shall apply to but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. There shall be posted in conspicuous places available to employees and applicants for employment, notices required or to be provided by Federal or State agencies involved setting forth the provisions of the clause. All solicitations or advertisements for employees shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex orientation, sex or national ongm. B. The Subrecipient will make a good faith effort to use minority and women-owned businesses in procurement of supplies, and upon request of the City, must provide satisfactory evidence of such effort. Additionally, the Subrecipient agrees to provide the City with the name(s) and contract amount(s) of all minority and women-owned businesses awarded contracts on the project. 2 V. B. VI. C. If the proceeds used under this Agreement result in book or other copyrightable materials, the author is free to copyright the work, but the appropriate Federal agency involved reserves a royalty-free nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use all copyrighted material and all materials which can be copyrighted. D. Any discovery or invention arising out of or developed in the course of work aided by this Agreement shall be promptly and fully reported to the appropriate Federal agency involved for determination by it as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereupon, shall be disposed of and administered, in order to protect the public interest. E. The Subrecipient agrees to comply with all applicable standards, orders, or requirements issued under: Clean Air Act, 42 U.S.C., 7401 et seq. Federal Water Pollution Control Act, as amended, 33 u.S.C. 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as well as other requirements specified in said Section 14 and Section 308, and all regulations and guidelines issued thereunder. Environmental Protection Agency (EP A) regulations pursuant to 40 CFR, Part 50 as amended. F. The Subrecipient agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the State Energy Conservation Plan. G. No officer, employee or agent of the City who exercises any functions or responsibilities in the review or approval, or the carrying out of responsibilities to which this Agreement pertains, shall have any personal interest, direct or indirect, in this Agreement. H. Incorporated by reference herein are OMB Circulars A-2l, A-122 or A-133 as applicable, andA-11O, Attachments A, B, C, G, I, J, M, O. PAYMENT FOR SERVICES A. Contract Amount The Subrecipient shall perform all work under this Agreement for an amount to be determined by the CITY per (I) (B) of this Agreement, but not to exceed FIVE THOUSAND DOLLARS ($5,000). Method Of Pavment Funds will be released monthly upon receipt of proper invoice verifying eligible expenses actually incurred by the Subrecipient, and approved by the City. SUSPENSION AND TERMINATION A. B. When the Subrecipient has failed to comply with the terms, conditions or standards of this Agreement or applicable U.S. Department of HUD regulations, the City may, on reasonable notice to the Subrecipient, suspend the Agreement and withhold further payments or prohibit the Subrecipient from incurring additional obligations offunds, pending corrective action by Subrecipient, or a decision to terminate in accordance with paragraph B below. This Agreement may be terminated for cause or convenience. 3 (1) TERMINATION FOR CAUSE: The City may terminate this Agreement in whole or in part at any time before the date of completion, whenever it is determined that the Subrecipient has failed to comply with the conditions of this Agreement. The City shall promptly notify the Subrecipient in writing of the determination and the reasons for the termination, together with the effective date. Payments made to the Subrecipient or recoveries by the City in the event this Agreement is terminated for cause, shall be in accordance with the legal rights and liabilities of the parties. In the event there is probable cause to believe the Subrecipient is in noncompliance with any applicable rules or regulations, the City may withhold up to fifteen (15) percent offunds subject to this agreement until such time the Subrecipient is found to be in compliance by the City, or otherwise adjudicated to be in compliance. (2) TERMINATION FOR CONVENIENCE: This Agreement may be terminated in whole or in part when both parties agree that the continuation of the proj ect would not produce beneficial results commensurate with the further expenditures of funds. The two parties shall agree upon the effective date and in the case of partial terminations, the portion to be terminated. The Subrecipient shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The City shall allow full credit to the Subrecipient for any noncancellable obligations properly incurred by the Subrecipient prior to termination. (3) The parties shall promptly settle the terminated grant and execute a written amendment upon settlement, which sets forth the terms and conditions of the settlement Agreement. VII. REVERSION OF ASSETS The Subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable attributable to the use of CDBG funds on hand at time of expiration ofthis Agreement. The Subrecipient further agrees that any real property under the Subrecipient's control that was acquired or improved in whole or in part with CDBG funds in excess of $25,000 is either: A. Used to meet one of the national objectives in CFR 570.208 until five years after expiration of this Agreement, or such longer period of time as determined appropriate by the City; or B. Is disposed of in a manner which results in the City being reimbursed in the amount of the current fair market value of the property less any portion thereof attributable to expenditures of non-CDBG funds for acquisition of, or improvement to, the property. Such reimbursement is not required after the period of time specified in accordance with A. above. VIII. AMENDMENTS This Agreement may be amended at any time by a written modification mutually agreeable to both parties hereto. 4 IX. INDEMNIFICATION ~ The Subrecipient agrees to and does hereby hold the City harmless and does hereby indemnify the City against any claims or demands of any person or legal entity arising by reason of this Agreement. This Agreement is made this do day of ~IÚ Q hereto. , 2005, and is specifically binding upon the parties SIENA TRANSITIONAL LIVING CENTER, INC. CITY OF OSHKOSH ~~ RICHARD A. WOLLANGK CITY MANAGER .' ~, ~.~-:~) , ~'\J ~ , ;, ".~ ~a&~ ~ ~~ BARBARA J. BAK BOARD PRESIDENT PAMELA R. UBRIG CITY CLERK ,,::. APPROVED AS TO FORM: APPROVED AS TO FUNDING A V AlLABILITY ~ß..Jl~!)a ~ EDWARD A. NOKES FINANCE DIRECTOR Siena 2005 Contract 5 . Please limit answers to space provided unless specified (applications must be completed in full to be considered) APPENDIX A I. Organization Name: 2. Address: Siena rransitional Li~ing Center 469 High Street. Oshkosh. Wisconsin 3. Mailing Address: 469 High Street, Oshkosh. Wisconsin , . , , . 4. Teleph^ou~'Nllmber: (920) 233-1894 5. Name of Contact Person: Barbara Baker 6. Telephone Number of Contact Person: (920) 2~1-1894 7. Legal Status of Organization: ŒJ Private, Non-profit D Public Agency D Private, For-Profit D Other 8. Federal Tax Identification Number: 39-1842986 9. Provide a brief description of your organization's overall mission purpose: The purpose of our program is to provide decent housing to victims of nomest:ir Ahuse Ann their C'hilnren, andto,collahorate with Regional DomestiC' Ahllse ServiC'eR, who provideR transitional living programming. Transitional hOtlRing for fam;l i es 1 eAvinE 1"'111" Dnmp!':ti r A1111SP S}1Pl t:Py helps t11em 11eromp hprl"'pr Anjl1sted <,nd more independent. After 18 to 2/, months. they are expected to move into market~place housing. 10. ,What is your organization's total 2005 operating budget? $ 48.800 11. Has your organization received CDBG funding in the past?Œ] Yes DNo 12. If yes, how much has your organization received and for how many years has it participated in the CDBG Program? $ ~oo Number of Years: 4 13. If your organization is receiving 2004 CDBG funding, what is the amount, and what percent are the CDBG funds of your total budget? $ 5 .000 14. CDBG funds requested for 2005: $ 5, 000 Would you accept a smaller grant award than requested? [!]Yes 10 % DNo 1 15. Please fill out the following budget sheet (for entire agency): Revenue 2004 Budget 2005 Proposed CDBG ; 5 000 5,000 County Aid . Federal/State Funds or Grants . Fees for Services \ Rent 37.520 43 300 Fundraising/Dues Foundations United Way Investments Endowments . Donations/Other 500 500 Total Revenues 41 020 48.800 Expenses 2004 2004 2005 2005 CDBG PrTPo°sed Proposed CDBG Total Funded otal Funded Salaries 3.000 0 3,300 0 Employee Benefits Occupancy Lease 19.800 0 19.800 0 Program/Office Materials/Supplies 497 0 500 0 Communication 1,236 0 1,200 0 ~~pX ~ 3.887 5 000 Insurance TTH1;r;p1=: 7 714 8 700 u,.' ¡;, Røn,<:¡;...Q 11 ?QL.. 10 000 <:; 000 Miscellaneous 397 300 Total Expenses 47.82<:; 48 800 2 Item Total Amount CDBG Amount Other Personnel Costs 3,300 Building Lease 19,800 Telephone 1,200 Supplies & Services Accounting 500 Insurance 5,000 Utilities 8,700 Maintenance & Repairs 10,000 5,000 Miscellaneous 300 . .. Totals 48,800 5,000 16. Please Provide a Budget for the Project which you are requestingCDBG funds: ~ 3 > 17. Use of CDBG Funds: Provide a specific description, including staffing, of the activity or activities that will be funded with CDBG funds: CDBG. Funds would be. used for lost rents due to high turnover in the transitional living project, for uncollectable tenant damages and replacement of worn and damaged floor covering. 18. Local Needs: State specific local needs or problems which your proposal intends to address~ We meet the needs of women and children leaving the Domestic Abuse Shelter. They live in one complex and are provided with counseling services, budget counseling and emotional support. They are also instructed in being a good tenant so they can move on to market-place housing units after 18 to 24 months. 19. List the number of program participants (for activities that serve clientele or provide jobs): 5/1/02 - 4/30/03 5/1/03 - 4/30/04 5/1/04 - 4/30/05 (projected) 25-35 (projected) 25-35 (projected) 25-35 (actual) - __~4 - 20. What percentage of those served will be City of Oshkosh residents? ..1QJL% 4 ~ 21. 'What percentage of program participants fall into the category of extremely low, low, or moderate income individuals or households (as defined previously in the instructions)? " 100% Extremely low and low 22. GoalsÆvaluation: Describe the goals and objectives of the proposed activities in Quantifiable terms and the methods that will be used to measure performance in relation to the goals and objectives: Our goal is for tenants to become independent. We can measure our succes8by the number of tenants that move on to independente in community housing after completing the Transitional Living Program. 23. If your agency receives partial or no funding for the proposed project, would you be able to raise the remainder of the fun~s to operate the program? Yes. , . - ., '. We would have to use our limited savings and do additional fund rainsirig. 24. Do your services/activities leverage the involvement of volunteers? How many and in what capacity (do not include board members attending meetings)? Volunteers were used to renovate the building. but they are not URRd in our cU'rrent operations. 25. Are there other agencies that provide similar programs or services for City of Oshkosh residents? How is your program unique? Ours is the only progr~m that workR collaboratively with Regional Domestic Abuse Services. 5 <:' 26. How will your organization document LMI eligibility of program participants? All participants are eligible for Section 8 funds from the Housing Authority and, therefore, meet the LMI eligibility requirements. 27. How.Iong do you anticipate needingCDBG funds? Check one that applies. Continuously At least 3 years 2 years or less On an intermittent basis 28. What is the dollar amount attributed to administrative costs, both entire agency and program? , , , , . . ' List t~e items inèluØed in the åd~sttativ~.cost figures. AdmIIDstratton t;osts stratton Costs I ~~tal Agency Progr~ Total ÇDBG Amount - .. 500 * 500 . 0 * Accountant Services 6 '.' National Objectives All requests for CDBG funding must meet at least one national objective. Failure to address at least one national objective may make the request ineligible. Check the national objective that would be addressed by this proposaL National Objective . 1.0 Provide a benefit for extremely low, low, or moderate income households and individuals. Current income limits for these categories are as follows: Extremely . Low Low Household Size 0-30%* 30-50%* 1 13,000 21,665 2 14,850 24,750 3 16,700 27,835 4 18,550 30,915 5. 20,050 33,415 6 21,550 36,915 7 .23,050 . 38A15 8 . 24,500 40,835 *as a percent of the 2002 HUD County Median Income. Moderate 50-80%* 34,664 39,600 44,536 49,464 53,464 57,464 61,464 65,336 a.Œ] Provide a benefit to clientele that are generalIypresumed to be extremely low, low, or moderate income such as abused children, battered spouses, elderly persons, handicapped persons, homeless persons, illiterate persons, or migrant fann workers. 2.0 Aid in the prevention of slums and blight, which is limited to activities designed to eliminate specific conditions of blight or physical decay on an area or spot basis. 3.0 Meet other connnuníty development needs that are urgent due to conditions that pose a threat to public health or welfare~ These are typically in response to a major disaster, such as a tornado or flood. 4.0 Exempt, project is CDBG administration or planning related. Project Category Check the activity that best fits this proposal: Inftastructure D Public Services 0 Administration [X) Housm 0 S ecial Economic Develo ment 0 Plannin Public Facilities & Im rovements D Historic Preservation