HomeMy WebLinkAboutBoys and Girls Club/CDBG
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AGREEMENT
THIS AGREEMENT is between the City of Oshkosh, a Wisconsin municipal corporation, herein referred to as "CITY"
and the Boys and Girls Club of Oshkosh, 501 East Parkway, PO Box 411, Oshkosh, WI 54903-0411, a Wisconsin
non-profit corporation, herein referred to as "SUBRECIPIENT".
1.
GENERAL DESCRIPTION
A.
B.
IT.
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The Cityhas received funding trom the u.s. Department of Housing and Urban Development
(HUD) under the Title I Community Development Block Grant (CDBG) Program, to undertake
projects and activities as indicatedin the City's Final Statement of Community Development
Objectives and Projected Use of Funds. The activity set forth in this Agreement's Scope of
Services is one of the said activities and it is the responsibility of the Subrecipient to carry out the
activities in compliance with this Agreement and other applicable regulations referred to herein.
Funding under this Agreement shall be paid with 2005-2006 Community Development Block Grant
(CDBG) funds. Should the CitY not receive said funds, this Agreement shall be null and void. If a
portion of the CDBG funds are rescinded by Congress, the contract amount in Article V (A) of this
Agreement will be reduced by the same percentage that is rescinded from the City's 2005-2006 CDBG
Program by Congress or the Department of Housing and Urban Development (HOD), or as
determined by the CITY in accordance with applicable HUD regulations.
SCOPE OF SERVICES
A.
The Subrecipient shall use CDBG funds as follows:
(1)
Conduct said rehabilitation activities on existing building in accordance with the
Subrecipient's proposal (see "Appendix A", which is attached and fully incorporated into this
Agreement).
B.
Said services shall commence on or about May 1, 2005 and shall be completed by April 30, 2006.
c.
Said construction activities shall be paid in accordance with the federal prevailing wage rate (Davis-
Bacon).
D.
The Subrecipient certifies that the activities carried out with the funds provided under this Agreement
will meet one or more of the CDBG program's National Objectives - 1) benefit low/moderate income
persons, 2) aid in the prevention or elimination of slums or blight, 3) meet community development
needs having a patticulàr urgency - as defined in 24 CFR Part 570.208.
REPORTING REQUIREMENTSIRECORDS
A.
The Subrecipient shall provide quarterly reports to the City by August 31, 2005, November 30,2005,
February 28,2006, and May 31,2006. Additionally, the final report shall include both the last quarter
as well as a yearly summary of activities along with accomplishments. The reports shall include at a
minimum the following information:
(1)
(2)
(3 )
(4)
(5)
Amount of CDBG funds expended per budget
Type and amount of services provided
Number of clients and percent of clients
Number oflow/mod income persons assisted
Number oflow income persons assisted
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IV.
(6)
(7)
Number of extremely low income persons
Number of persons assisted based on one of the following 10 race categories: White,
Black/African American, Asian, American Indian/Alaskan Native, Native Hawaiian/Other
Pacific Islander, American Indian/Alaskan Native & White, Asian & White, Black/African
American & White, American Indian/Alaskan Native & Black/African American, or Other
Number of Hispanic persons assisted
Number of female headed households assisted
Progress towards goals
(8 )
(9)
(10)
Records necessary to substantiate these reports shall be kept on file at the Subrecipient's office.
B.
Maintain a separate financial account for CDBG funds which shows all receipts, including program
income, and disbursements. All disbursements shall have documentation that substantiates that costs
incurred and paid ITom the CDBG account are reasonable, allowable, and allocable per applicable
Federal cost principals. Program income, as defined at 24 CFR 570.500 (a), shall be reported to the
City quarterly. The Subrecipient may use program income for activities specified in this agreement,
but shall reduce subsequent requests for funds under this agreement by the amount of the program
income received. Aí1yprogram unused program income shall be returned to the City at the end of the
agreement period.
C.
Provide the City with a copy of an agency audit, conducted in accordance with OMB Circular A-133,
as applicable, for any fiscal year CDBG funds were received under this Agreement.
D.
All records required under this Agreement shall be retained for three (3) years after completion of the
project, or after all pending matters relative to this Agreement are closed.
E.
The Subretipient agrees to provide access to the City, the U.S. Department of Housing arid Urban
Development, the Comptroller General of the United States, or any of their duly authorized
representatives to any books, documents, papers and records which are directly pertinent to this
Agreement for the purposes of making audit, examination, excerpts and transcriptions.
STANDARD PROVISIONS
A.
The Subrecipient agrees in all hiring or employment made possible by or resulting ITom this
Agreement, there (1) will not be any discrimination against any employee or applicant for employment
because of race, color, sex orientation, religion, sex or national origin; and (2) affirmative action will
be taken to ensure that applicants are employed and that employees are treated during employment
without regard to their race, color, religion, sex orientation, sex or national origin.
This requirement shall apply to but not be limited to the following: employment, upgrading, demotion
or transfer, recruitment or recruitment advertising, lay-off or termination, rates of payor other forms of
compensation, and selection for training, including apprenticeship. There shall be posted in
conspicuous places available to employees and applicants for employment, notices required or to be
provided by Federal or State agencies involved setting forth the provisions of the clause. All
solicitations or advertisements for employees shall state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex orientation, sex or national
ongm.
B.
The Subrecipient will make a good faith effort to use minority and women-owned businesses in
procurement of supplies, and upon request of the City, must provide satisfactory evidence of such
effort. Additionally, the Subrecipient agrees to provide the City with the name(s) and contract
amount(s) of all minority and women-owned businesses awarded contracts on the project.
C.
If the proceeds used under this Agreement result in book or other copyrightable materials, the author is
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V.
tree to copyright the work, but the appropriate Federal agency involved reserves a royalty-free
nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to
use all copyrighted material and all materials which can be copyrighted.
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D.
Any discovery or invention arising out of or developed in the course of work aided by this Agreement
shall be promptly and fully reported to the appropriate Federal agency involved for detennination by it
as to whether patent protection on such invention or discovery shall be sought and how the rights in
the invention or discovery, including rights under any patent issued thereupon, shall be disposed of
and administered, in order to protect the public interest.
E.
The Subrecipient agrees to comply with all applicable standards, orders, or requirements issued under:
Clean Air Act, 42 U.S.C., 7401 et seq.
Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended, 1318
relating to inspection, monitoring, entry, reports, and information, as well as other
requirements specified in said Section 14 and Section 308, and all regulations and guidelines
issued thereunder.
Environmental Protection Agency (EP A) regulations pursuant to 40 CFR, Part 50 as
amended.
F.
The Subrecipient agrees to comply with mandatory standards and policies relating to energy efficiency
which are contained in the State Energy Conservation Plan. .
G.
No officer, emPloyee or agent ofthe City who exercises any functions or responsibilities in the review
or approval, or the carrying out of responsibilities to which this Agreement pertains, shall have any
personal interest, direct or indirect, in this Agreement.
H.
Incorporated by reference herein are OMB Circulars A-21 or A-122 as applicable, and A-110,
Attachments A, B, C, G, I, J, M, O.
PAYMENT FOR SERVICES
A.
Contract Amount
The Subrecipient shall perform all work under this Agreement for an amount to be detennined by the
CITY per (I) (B) of this Agreement, but not to exceed TWENTY-TWO THOUSAND DOLLARS
($22,000).
B.
Method Of Payment
Funds will be released upon receipt of proper invoice trom the Subrecipient verifying eligible
expenses actually incurred and a payroll report by each contractor showing federal prevailing wage
rates have been paid for the rehabilitation project.
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VI.
SUSPENSION AND TERMINATION
A.
When the Subrecipient has failed to comply with the terms, conditions or standards of this Agreement
or applicable u.S. Department of HUD regulations, the City may, on reasonable notice to the
Subrecipient, suspend the Agreement and withhold further payments or prohibit the Subrecipient ITom
incurring additional obligations offunds, pending corrective action by Subrecipient, or a decision to
terminate in accordance with paragraph B below.
B.
This Agreement may be terminated for cause or convenience.
(1) TERMINATION FOR CAUSE: The City may terminate this Agreement in whole or in part
at any time before the date of completion, whenever it is determined that the Subrecipient has failed to
comply with the conditions of this Agreement. The City shall promptly notify the Subrecipient in
writing of the determination and the reasons for the termination, together with the effective date.
Payments made to the Subrecipient or recoveries by the City in the event this Agreement is terminated
for cause, shall be in accordance with the legal rights and liabilities of the parties. In the event there is
probable cause to believe the Subrecipient is in noncompliance with any applicable rules or
regulations, the City may withhold up to fifteen (15) percent of funds subj ect to this agreement until
such time the Subrecipient is found to be in compliance by the City, or otherwise adjudicated to be in
compliance.
(2) TERMINATION FOR CONVENIENCE: This Agreement may be terminated in whole or in
part when both parties agree that the continuation of the project would not produce beneficial results
commensurate with the further expenditures of funds. The two parties shall agree upon the effective
date and in the case of partial terminations, the portion to be terminated. The Subrecipient shall not
incur new obligations for the terminated portion after the effective date, and shall cancel as many
outstanding obligations as possible. The City shall allow full credit to the Subrecipient for any
noncancellable obligations properly incurred by the Subrecipient prior to termination.
(3) The parties shall promptly settle the terminated grant and execute a written amendment upon
settlement, which sets forth the terms and conditions of the settlement Agreement.
VI1.
REVERSION OF ASSETS
The Subrecipient agrees to transfer back to the City any CDBG funds and accounts receivable attributable to
the use ofCDBG funds on hand at time of expiration of this Agreement. The Subrecipient further agrees that
any real property under the Subrecipient's control that was acquired or improved in whole or in part with
CDBG funds in excess of $25,000 is either:
A.
Used to meet one of the national objectives in CFR 570.208 until five years after expiration of this
Agreement, or such longer period of time as determined appropriate by the City; or
B.
Is disposed of in amanner which results in the City being reimbursed in the amount of the current fair
market value of the property less any portion thereof attributable to expenditures ofnon-CDBG funds
for acquisition of, or improvement to, the property. Such reimbursement is not required after the
period of time specified in accordance with A. above.
VII1.
AMENDMENTS
This Agreement may be amended at any time by a written modification mutually agreeable to both parties
hereto.
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IX. INDE1v1NIFICA TION
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The Subrecipient agrees to and does hereby hold the City harmless and does hereby indemnify the City against
any claims or demands of any person or legal entity arising by reason of this Agreement.
This Agreement is made this If day of ,ÆI?e/ t-
hereto.
, 2005, and is specifically binding upon the parties
BOYS & GIRLS CLUB OF OSHKOSH
CITY OF OSHKOSH
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MARC DOSOG ~
EXECUTIVE DIRECTOR
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RICHARD A. WOLLANGK
----€I Y MANAGER
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PAMELA R. UBRIG
CITY CLERK
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APPROVED AS TO FUNDING
AVAILABILITY:
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EDWARD A. NOKES
FINANCE DIRECTOR
APPROVED AS TO FORM:
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ASS~C~ATTO~Y
Boys & Girls Club 2005-2006 Contract-Rehab
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ApPí~t>/)( A
Please limit answers to space provided unless specified'
(applications must be completed in full to be considered)
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3. Mailing Address:
4. Telephone Number:
Boys and Girls Club of Oshkosh (BGCO)
501 East Parkway. Oshkosh.. WI 54901 ,
P.O. Box 411. Oshkosh.. WI 54903-0411 i
(902) 233-1414
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1. Organization Name:
2. Address:
5. Name of Contact Person:
Marc Dosogne. Chief Executive Officer
6. Telephone Number of Contact Person: (920) 233-1414
7. Legal Status of Organization: [] Private, Non-profitD Private, For-Profit
D Public Agency D Other
8. Federal Tax Identification Number: 39-6120658
9. Provide a brief description of your organization's overall mission purpose: The mission of the
Boys and Girls Club of Oshkosh (BOCa) is to inspire and enable all young people to realize their
full potential. Everyday. hundreds of kids walk through our Club's door looking for a place to
belong and grow. Each child carries with them their hopes. dreams. struggles. fears and challenges.
Or job is to help them see their potential; this is our reason for being. The BGCO is place. an actual
neighborhood based building designed solely for youth programs and activities. The Club is open
everyday ftom 2:30 to 8:30 p.m.. and provides a safe place. caring adults and engaging activities.
We reach out to kids who cannot afford or may lack access to other community programs. and have
touched the lives of over 7.000 area youth through our Club's progranuUing and outreach efforts.
10. What is yOur organization's total 2005 operating budget? $ $949,837.16
11. Has your organization received CDBG funding in the past? D Yes 129 No
12. If yes, how much has your organization r~ceived and for how many years has it participated
in the CDBG Program? $ $0 Number of Years: 0
13. If your organization is receiving 2004 CDBG funding, what is the amount, and what percent
are the CDBG funds of your total budget? $ 0 0 %
14. CDBG funds requested for 2005: $ $50.0QO
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Would you accept a smaller grant award than requested? ~ Yes D No
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15. Please fill ~ut the following budget sheet (for entire agency):
Revenue 2004 Budget 20.05 Proposed
CDBG .0 .0
County Aid
Federal/State Funds or Grants $278,888 $16.0,999
Fees for Services $2.05,844 $214,9.0.0
Fundraising/Dues $1.08,36.0 $129,338
Foundations
United Way $10.0,.0.0.0 $11.0,.0.0.0
Investments $18,318 $2.0,.0.0.0
Endowments
Donations/Other $199,516.73 $238,3.0.0.0
Total Revenues $91.0,926.73 $873,537
Expenses 2.0.04 2.0.04 2.0.05 2.0.05
CDBG Prp¿°sed Proposed CDBG
Total Funded otal Funded
Salaries $519,.047 .0 $483,129
Employee Benefits $64,221 .0 $65,811
Occupancy $82,167 .0 $84,525
Program/Office $76,553 .0 $85,9.0.0
Materials/Supplies
Communication $8,.011 .0 $6,65.0
Professional Develop/ $14,386 .0 $22,690
Conferences
Other Expenses $143,582 .0 $124,557
Total Expenses $9.07,967 0 $873,263
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16. Please Provide a Budget for the Project which you are requesting CDBG funds:
Item Total Amount CDBG Amount Other
CDBG monies are for reconstruction of
existing BGCO Teen Center Building only.
*CDBG funds will not be used for
new construction.
Existing Building Reconstruction $350,000 $50,000 $300,000
Masonry work to west wall
New roof
Electrical work
Plumbing - relocate water lines
Carpentry labor and materials
New doors including handicap door
Rebuild entry
**NOTE: The BGCO Board continues to
meet regarding reconstruction process
logistics.
Totals $350,000 $50,000 $300,000
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17. Use of CDBG Funds: Provide a specific description, including staffing, of the activity or
activities that will be funded with CDBG funds:
CDBG grant funds will be utilized for the
reconstruction of the existing building of the Bovs and Girls Club of Oshkosh mGCO) Teen Turf
Center. a fonner strip club purchased eight yeats ago. CDBG monies will be allocated to putting on
a new roof. masonry work to the west walt electrical work, plumbing and relocation of water lines.
carpentry labor and materials, new doors including a handicap door. windows and newentryway.
NOTE: CDBG monies exclude new construction ,of the 3,000 square foot addition to the Club's.
existing Teen Turf Center building.
18. Local Needs: State specific local needs or problems which your proposal intends to address:
Our initiative to reconstruct and renovate the Club's Teen Turf Center meets specific local needs and
problems by 1) providing the only teen-oriented safe and supportive place for at-risk teens living in
our community, staffed by our Teen Director and support staff, and 2) renovating a fonner strip bar
and utilizing the space productively. adding to community efforts in cleaning up a blighted area
located in Oshkosh's East side. A 2002 study by U.S. Senator Joseph R. Biden. Jr. examined the
effect Boys and Girls Clubs have on juvenile crime rates in 186 Clubs. representing 780 individual
Clubs located in 48 states. Data was examined by comparing juvenile crime trends in neighborhoods
served by Boys and Girls Clubs with control data furnished by individual police departments or FBI
Uniform Crime Reports. Findings show that juvenile crime in areas around Boys and Girls Club
neighborhoods since the early 1990' s decreased even though overall crime nationwide continued to
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increase. Biden's study suggests that the presence of a positive, constructive, and safe place for
juveniles to go after school and on weekends plays a considerable role in combating juvenile crime
activity. In December 2001, Worth magazine ranked the Boys and Girls Clubs as one of the "100
Best Charities in America" based on financial efficiency. strength of reputation and program
effectiveness. The Chronicle {)fPhilanthropy' s latest "Philanthropy 400" report ranked the Boys and
Girls Club of America number one among youth organizations for the eighth consecutive year.
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19. List the number of program participants (for activities that serve clientele or provide jobs);
5/1/03 - 4/30/04
5/1/04 - 4/30/05
5/1/05 - 4/30106
(projected) 730
(projected) 810
(projected) 890
(actual)
736
**Note: Numbers are for our tèen population only.
20. What percentage of those served will be City of Oshkosh residents? 100 %
21. What percentage of program participants fall into the category of extremely low, low, or
moderate income individuals or households (as defined previously in the instructions)? Ninetv-five
percent of program participants fall into thecategorv of extremely low. low. or moderate income
individuals or households: 25 % extremely low income. 35% low income. 35% moderate income.
and 5% other.
22. GoalsÆvaluation: Describe the goals and objectives of the proposed activities in quantifiable
terms and the methods that will be used to measure performance in relation to the goals and
objectives: The BGCOwill break ground ~:m our Teen Center Project this spring. with a September
2005 completion date. CDBG funds will be utilized for the reconstruction of the existing building
structure. In addition to our reconstruction project. the Club will add a 3000 SQuare foot addition to
the current Teen Turf Center. clean up a blighted area. enhance the aesthetics of the existing
structure. tar~et at-risk youth. and grow our teen membership by 10% annually utilizing annual
membershiþ numbers for quantifiable data. Methods used to measure performance of reconstruction
of existing building will be via completed contracts and inspections. and we are open to your
recommendations.
23. If your agency receives partial or no funding for the proposed project, would you be able to raise
the remainder of the funds to operate the program? Our $350.000 Teen Center renovation project
has already raised $250.000 in verbal pledges via quiet efforts through our Board of Directors. The
Board is committed to this project and is working hard to reach our fmancial goal. We know that the
Teen Turf Center renovation (CDBG funds) and addition (no CDBG funds) will be a successful
project through our collaborative efforts with agencies such, as the City of Oshkosh CDBG program.
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The BGCO is a good partnership for CDBG goals and the City of Oshkosh's long-term
comprehensive plan. Weare well on oUr way to achieving funding for this project and believe your
investment with the BGCO serVes the purpose of allocated CDBG grant monies. Fifty thousand
dollars from CDBG will be ,matched by $300.000.
24. Do your services/activities leverage the involvement of volunteers? How many and in what
capacity (do not include board members attending meetings)? The Boys and Girls Club of Oshkosh
services and activities leverage the involvement of over 100 volunteers from our Alumni. the
University of Wisconsin Oshkosh. and our community in areas of tutoring. programming and
activities correlated to our five core program areas: character and leadership. education and careers.
health and life skills. fitness and recreation. and the arts.
25. Are there other agencies that provide siririlar programs or services for City of Oshkosh
residents? How is your program unique? We are not aware of any agencies within a one mile radius
of our targeted teen population that provide similar programs or services for City of Oshkosh
residents. Our program is unique in that it offers programming and services for underserved.
underprivileged and at-risk youth in an actual building. The Teen Turf Center is staffed by the
BOCO. backed by the Boys and Girls Club of America.. and is overseen by the BGCO Chief
Executive Officer. Activities for teens are offered at a nominal fee or are free. We are open from
2:30 - 8:30 p.m.. Monday through Friday and offer Parents Against Gang Effects (PAGE). a teen
program. Friday evenings. and house Asian Night every Saturday evening. Our Teen Turf Center
promotes programs and activities in our five core program areas: character and leadership. education
and careers. health and life skills. fitness and recreation., and the arts.
26. How will your organization document LMI eligibility of program participants? }ilie;~~CO.will%
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evidèn(5ê;~öfeli "bilivíi:fämi'ûå1 fanm'~íiièöìhe êsmïð members that 'uali for freeand(g
redûêec:fiunch. In addition to providing services to LMI youth. the BGCO provides memberships to
for youth at the Christine Ann Regional Domestic Abuse Shelter and serves handicapped persons.
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27. How long do you anticipate needing CDBG funds? Check one that applies.
D
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Continuously
At least 3 years
2 years or less
On an intermittent basis
28. What is the dollar amount attributed to administrative costs, both entire agency and
program? List the items included in the administrative cost figures.
Administration Costs Administration Costs CDBG Amount
Total Agency Program Total
$0 $0 $0
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National Objectives
All requests for CDBG funding must meet at least one national objective. Failure to address at
least one national objective may make the request ineligible. Check the national objective that
would be addressed by this proposal.
National Objective
1. ~ Provide a benefit for extremely low, low, or moderate income households and
individuals. Current income limits for these categories are as follows:
Extremely
Low Low
Household Size 0-30%* 30-50%*
1 13,150 21,950
2 15,050 25,100
3 16,950 28,200
4 18,800 31,350
5 20,300 33,850
6 21,800 36,350
7 23,300 38,850
8 24,850 41,400
*as a percent of the 2004 HUD County Median Income.
a.~
Moderate
50-80%*
35,100
40,150
45,150
50,150
54,150
58,200
62,200
66,200
Provide a benefit to clientele that are generally presumed to be extremely low, low, or
moderate income such as abused children, battered spouses, elderly persons, handicapped
persons, homeless persons, illiterate persons, or migrant fann workers.
2.~
Aid in the preveJ;ltion of slums and blight, which is limited to activities designed to
eliminate specific conditions of blight or physical decay on aI\ area or spot basis.
3.0 Meet other community development needs that are urgent due to conditions that pose a
threat to public health or welfare. These are typically in response to a major disaster,
such as a tornado or flood.
4.0 Exempt, project is CDBG administration or planning related.
Project Category
Check the activity that best fits this proposal:
D Infrastructure
D Public Services
D Administration
D Housin D S ecial Economic Develo ment
D Planning Public Facilities & Improvements
D Historic Preservation