HomeMy WebLinkAbout12.16.2025 Business Improvement District Full Agenda
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: December 12, 2025
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, December 16, 2025 at City Hall 215 Church Ave.
Room 404, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Police report for Downtown
III. Approve Minutes of the November 18, 2025 Meeting
IV. Approve Monthly Financial Report
V. BID Manager and BID Committee Reports
VI. Board Member Comments
VII. January 2026 Meeting
VIII. Adjournment
Downtown Oshkosh BID Board Minutes
November 18, 2025
Present: Megan Lang, James Evans, Sandy Prunty, Marlo Ambas, Derek Mulloy.
Absent: Jim Stapel, Alt Carrie Olson, Autumn Urban, Andy Ratchman
Staff: Collen Bies – BID Manager, City of Oshkosh Sara Rutkowski Community
Development Director and Patrol Officer Bonnett
Others: Barb Nelson, Amy Albright CVB, Josh Koteski, Chamber
I. Call to Order
Ms. Lang called the meeting to order at 8:04 am. A quorum was declared present.
II. Police Report for Downtown
Officer Bonnett reported 81 calls for service in October, and presented a report showing the
variety of calls and the locations they came from and the results from that.
III. Approve Minutes of the October 21, 2025 Meeting (Stapel, Prunty)
IV. Approve Monthly Financial Report (Stapel, Ambas)
Ms. Bies said that the BID is on track for budget.
V. 2026 BID Meeting Schedule – January, April, July and October
2026 meetings will move to quarterly in 2026.
VI. Approve BID Bylaw Changes (Prunty, Stapel)
Ms. Rutkowski presented the changes to the by-laws which were minor. The board asked
questions and a discussion was held.
VII. BID Manager and BID Committee Reports
Ms. Bies gave an update on the events. Wine walk will be taking place Saturday, 11/22. They
sold on weeks prior and people keep asking about tickets. Reindeer on the Square is built. The
holiday parade is in motion and the board is just shy of $25,000 of fundraising. The parade will
take place Thursday, December 4th. For 2026, beautification will go through a contactor to
maintain downtown. Ms. Bies also gave an update for the gift cards.
VIII. Board Member Comments
IX. Identification of Agenda Items for the December 2025 Meeting
X. Adjournment Adjourned 8:47 am (Stapel, Prunty).
12/12/2025 2025 Spend To Date % Spent YTD
Allocation YTD YTD stATUS
$269,300.00 $(241,246.96)
Budget Actual FINANCE
Revenue - 2024 BID Assessment
Revenue - Sponsorship
Revenue - Event Income
Revenue - ARPA Funding
Revenue - Vibrant Spaces Grant
Interest-Other Investment
$269,300.00 $268,459.73
Reserves / Capital Improvements
Leadership
Recruitment/Retention/Beautification Grants
Events
Advertising
Gift Card Program
Arts & Beautification
Storage Unit
TOTAL Budget TOTAL Actual Remaining
OSHKOSH CONVENTION AND VISITORS BUREAU INC $128,000.00 $(120,422.51)94.08% On target
Website Maintenance/Office Supplies $5,000.00 $(4,670.99)93.42% On target
Training $1,000.00 $(692.07)69.21% Completed
Strategic Planning $10,000.00 $(10,798.53)107.99% Completed, over budget, reasonable
$20,000.00 $(1,395.00)6.98%
Waterfest $2,500.00 $(2,500.00)100.00% Completed
Music in the Square/Lunch Events $15,000.00 $(12,270.19)81.80% Completed
Wine/Beer Walks $10,000.00 $(12,757.70)127.58% Completed
Holiday $15,000.00 $(11,067.24)73.78% Reindeer on the Square pending (some included not all yet)
Chalk Walk $4,000.00 $(4,127.20)103.18% Completed, over budget, reasonable
Farmers Market $5,000.00 $(5,000.00)100.00% Completed
Chocolate Stroll $500.00 $(692.80)138.56% Completed, over budget
Downtown Events $2,500.00 $(629.39)25.18% Ongoing
$15,000.00 $(13,457.23)89.71% On target
$1,000.00 $(6,940.00)694.00% Expected
Maintenance $10,000.00 $(7,749.86)77.50% Under Budget
Holiday/Seasonal Plantings $20,000.00 $(20,843.25)104.22% Complete, slightly over budget
Seagull Mitigation Project $3,000.00 $(3,433.00)114.43% Completed, over budget
$1,800.00 $(1,800.00)100.00% On target
$140,610.00 $134,832.16 $(134,832.16) 4173 – BID Assessment
$35,000.00 $26,219.54 $(26,219.54) 4950 – sponsorships and sometimes miscellaneous
$43,690.00 $22,142.74 $(22,142.74) 4972 – This is for payouts from Eventbrite
$50,000.00 $50,000.00 $(50,000.00) 5299 – ARPA
$- $27,872.43 $(27,872.43) 4263 – Grant money that BID was awarded for the WEDC grant
$- $7,392.86 $(7,392.86) 4908 – Interest (unrestricted funds)
$123,121.01 $151,952.49 $(151,952.49) 3460 – undesignated fund balance. General fund. Reserve Balance
Not yet allocated - Sugar Rushlow, Brittons, Fremorah (incomplete), Satori (submitting), Fox &
$28,053.04