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HomeMy WebLinkAboutMinutes__________________________________ Plan Commission Minutes 1 December 2, 2025 PLAN COMMISSION MINUTES December 2, 2025 PRESENT: David Rucker, Margy Davey, Ed Bowen, Meredith Scheuermann, Kathleen Propp, Dan Paulick, Council Member Buelow, John Kiefer, Thomas Perry EXCUSED: Karl Loewenstein STAFF: Kimberly Gierach, Deputy Community Development Director; Sara Rutkowski, Community Development Director; David Praska, Deputy City Attorney; Justin Gierach, Engineering Division Manager; Steven Gohde, Assistant Director of Public Works/Utilities General Manager; Brian Slusarek, Principal Planner; Jeff Nau, Principal Planner; Todd Muehrer, Zoning Administrator; Katrina Malson, Planning Technician; Oshkosh Media A. Call to Order/Roll Call: Chairman Perry called the meeting to order at 3:00 pm. Roll call was taken and a quorum declared present. B. Consent Agenda 1. Approve minutes from the November 4th, 2025 Plan Commission meeting 2. Recommend approval pertaining to cleanup of property titles of 215, 143 & 141 Church Avenue and 240 Algoma Boulevard including releases or partial releases of obsolete easements and granting of new easements 3. Recommend approval pertaining to acquisition of vacant property located east of the 3100 block of Vinland Street 4. Recommend acceptance of two municipal utility/cul-de-sac easements for property located west of Mockingbird Way and east of Windsong Terrace (Fifth Addition to Casey’s Meadow South) 5. Recommend approval pertaining to declaration of a municipal stormwater utility easement for property located east of Compass Way (Southwest Industrial Park) 6. Recommend approval of a street right-of-way dedication for Windsong Terrace located east of its current terminus Mr. Perry asked if any members of the public wished to speak. There were none. Mr. Perry asked if any member of Plan Commission wished to pull any items off consent. Mr. Bowen pulled Item 3 off consent. Motion by Propp to accept the consent agenda, without Item 3. Seconded by Buelow. Mr. Perry asked if there was any discussion on the motion. There was none. Motion carried 9-0 for Consent items 1, 2, 4, 5 & 6. __________________________________ Plan Commission Minutes 2 December 2, 2025 C. Items Removed from Consent Agenda: 3. Review and make a recommendation on acquisition of vacant property located east of the 3100 block of Vinland Street Site Inspections: Mr. Bowen and Mr. Buelow reported visiting the site. Mr. Gierach presented a synopsis of the item. Mr. Perry opened up technical questions to staff. Mr. Bowen wanted clarification as to the location. Mr. Gierach stated it is Lot 2 on the Certified Survey Map; it does not include Lot 1. Mr. Paulick asked about zoning and had concerns with proposed location of the detention basin. Mr. Nau stated it is currently zoned institutional. Mr. Gierach talked more about the detention basin and site challenges. Mr. Perry opened public comment and asked if any members of the public wished to speak. There were none so he closed public comment. There was no closing statement from the applicant. Motion by Buelow to adopt the findings and recommendation as stated in the staff report. Seconded by Scheuermann. Mr. Perry asked if there was any discussion on the motion. Mr. Bowen spoke in support of this part of the project. He hopes the city and school will work together on the pickup/drop-off driveway concerns brought up by Plan Commission previously. Motion carried 9-0. D. Regular Agenda 7. Review and make a recommendation on a petition for Direct Annexation by unanimous approval – West Fernau Avenue Annexation from the Town of Oshkosh located at the west 3100 block of Jackson Street Site Inspections: Ms. Davey, Mr. Bowen, Ms. Scheuermann, Mr. Buelow and Mr. Perry reported visiting the site. Staff report accepted as part of the record. Mr. Nau presented the staff report and recommends approval with the applicable findings and conditions. Mr. Perry opened up technical questions to staff. Mr. Kiefer asked if the surrounding parcels would remain in the Town of Oshkosh. Mr. Nau stated they would until such time as the owner petitions for annexation into the city. Mr. Perry opened public comment and asked if any members of the public wished to speak. There were none so he closed the public hearing. Mr. Perry asked if the applicant wanted to make a closing statement. There was no closing statement from the applicant. Motion by Kiefer to adopt the findings and recommendation as stated in the staff report. Seconded by Davey. Mr. Perry asked if there was any discussion on the motion. __________________________________ Plan Commission Minutes 3 December 2, 2025 Mr. Buelow wanted clarification on if the Town of Oshkosh had agreed to this. Mr. Nau stated they did not necessarily agree to it. They have very little ground to oppose it. Motion carried 9-0. 8. Review and make a recommendation on a Specific Implementation Plan Amendment for an additional dwelling unit at 740 South Main Street Site Inspections: Mr. Rucker, Ms. Davey, Mr. Bowen, Ms. Scheuermann, Ms. Propp, Mr. Paulick, Mr. Buelow, Mr. Kiefer and Mr. Perry reported visiting the site. Staff report accepted as part of the record. Mr. Slusarek presented the staff report and recommends approval with the applicable findings and conditions. Mr. Perry opened up technical questions to staff. Mr. Bowen wanted clarification as to why this item is before Plan Commission. Mr. Slusarek stated it is because of the additional residential unit. Mr. Perry opened public comment and asked if the applicant wanted to make a statement. The applicant was not present. Mr. Perry asked if any members of the public wished to speak. There were none so he closed public comment. There was no closing statement from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Buelow. Mr. Perry asked if there was any discussion on the motion. Mr. Buelow asked if this would have been approved by staff if it was in the initial plan. Mr. Slusarek confirmed it would. Motion carried 9-0. 9. Review and make a determination on an architectural building plan review for new wastewater treatment buildings at 233 North Campbell Road Site Inspections: Mr. Rucker, Ms. Davey, Mr. Bowen, Ms. Scheuermann, Ms. Propp and Mr. Buelow reported visiting the site. Staff report accepted as part of the record. Mr. Slusarek presented the staff report and recommends approval with the applicable findings and conditions. Mr. Perry opened up technical questions to staff. Ms. Scheuermann wondered if other cities have design standards for institutional buildings. Mr. Slusarek stated he does not know. Institutional use has such a wide variety of building types so that is why we do not have standards for new buildings. There are standards for additions to existing buildings. They need to match or blend into the existing building. Ms. Davey wondered if solar panels are being installed, due to the energy plan approved by the Sustainability Advisory Board and Common Council. Mr. Gohde stated they are not, due to the number of utility structures and equipment on top of the building. Maybe something to consider in the future for the main plant building. __________________________________ Plan Commission Minutes 4 December 2, 2025 Mr. Perry opened public comment and asked if the applicant wanted to make a statement. The city did not have a statement but was available for questions. Mr. Perry asked if any members of the public wished to speak. There were none so he closed public comment. There was no closing statement from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Kiefer. Mr. Perry asked if there was any discussion on the motion. Ms. Propp and Mr. Buelow spoke in support. Ms. Davey and Mr. Perry had concerns with alternative energy sources not being used. Motion carried 8-1 (Davey). 10. Review and make a determination on an industrial Design Standards Variance for exterior building materials on a new storage building at the northeast corner of Fernau Court Site Inspections: Mr. Bowen and Mr. Buelow reported visiting the site. Staff report accepted as part of the record. Mr. Slusarek presented the staff report and recommends approval with the applicable findings and conditions. Mr. Perry opened up technical questions to staff. There were none. Mr. Perry opened public comment and asked if the applicant wanted to make a statement. The applicant, Jeremy Wesener, did not have a statement but was available for questions. Mr. Perry asked if any members of the public wished to speak. There were none so he closed public comment. Mr. Perry asked if the applicant wanted to make a closing statement. There was no closing statement from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Scheuermann. Mr. Perry asked if there was any discussion on the motion. There was none. Motion carried 9-0. At 3:35pm Mr. Perry called a recess until 4pm because there are public hearings that were advertised to start at 4pm. 11. Public Hearing: Review and make a recommendation on a Zone Change from Rural Holding District (RH) to Heavy Industrial District with a Planned Development Overlay (HI-PD) for properties located east of Compass Way, south of Meadow Park Drive Site Inspections: No one reported visiting the site. Staff report accepted as part of the record. __________________________________ Plan Commission Minutes 5 December 2, 2025 Mr. Nau presented the staff report and recommends approval with the applicable findings and conditions. Mr. Perry noted that Plan Commission received a letter of support. He opened up technical questions to staff. Mr. Bowen wanted another look at the Certified Survey Map. Mr. Perry opened the public hearing and asked if any members of the public wished to speak. There were none so he closed the public hearing. There was no closing statement from the applicant. Motion by Kiefer to adopt the findings and recommendation as stated in the staff report. Seconded by Scheuermann. Mr. Perry asked if there was any discussion on the motion. There was none. Motion carried 9-0. 12. Public Hearing: Review and make a recommendation on Text Amendments to the Zoning Ordinance Staff report accepted as part of the record. Mr. Muehrer presented the staff report and recommends approval. Mr. Perry opened up technical questions to staff. Ms. Scheuermann wondered how often this happens. Mr. Muehrer stated staff proposes changes bi-annually and these changes were the most pressing. Ms. Gierach stated these came to our attention as recommendations. They were reviewed with surrounding communities. Mr. Paulick wanted clarification on the three-stories. Mr. Muehrer stated three-stories would be allowed for one and two family residential. Mr. Perry opened the public hearing and asked if any members of the public wished to speak. There were none so he closed the public hearing. There was no closing statement from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Buelow. Mr. Perry asked if there was any discussion on the motion. Mr. Buelow spoke in support. Motion carried 9-0. 13. Review and make recommendation on a Final Plat for the creation of a 30-lot single-family residential subdivision west of Mockingbird Way and east of Windsong Terrace (Fifth Addition to Casey’s Meadow South) Site Inspections: Mr. Rucker, Ms. Scheuermann, Mr. Buelow, Mr. Kiefer and Mr. Perry reported visiting the site. Staff report accepted as part of the record. __________________________________ Plan Commission Minutes 6 December 2, 2025 Mr. Nau presented the staff report and recommends approval with the applicable findings and conditions. Mr. Perry opened up technical questions to staff. Ms. Scheuermann wondered when the road connection will happen. Mr. Nau stated sometime next year. Initially gravel for 3 years and then asphalt. Mr. Gierach spoke further about the road connection as well as utilities. Mr. Paulick and Mr. Kiefer had questions about the roadwork and costs. Mr. Gierach and Ms. Rutkowski discussed who would be paying for what and why. Ms. Davey had concerns about parkland dedication. Mr. Kiefer had concerns with more homes going in this area without a playground. Ms. Rutkowski spoke about the Comprehensive Outdoor Recreation Plan (CORP) and the Parks Director. Mr. Perry opened public comment and asked if the applicant wanted to make a statement. The applicant was not present. Mr. Perry asked if any members of the public wished to speak. There were none so he closed public comment. There was no closing statement from the applicant. Motion by Propp to adopt the findings and recommendation as stated in the staff report. Seconded by Scheuermann. Mr. Perry asked if there was any discussion on the motion. Ms. Propp, Mr. Buelow and Ms. Davey requested a future joint workshop with the Advisory Park Board. Mr. Paulick had concerns with taxpayer costs and City staff negotiating. Mr. Bowen stated Plan Commission is here to make land use decisions. Mr. Kiefer had concerns with if there are different standards being used in this scenario versus other developments. Ms. Davey would like staff to review the park decisions of the past. Ms. Scheuermann would also like a review and would like a workshop with the Parks Director. Mr. Buelow stated Common Council does not get into negotiation decisions or direction. Mr. Perry agreed with Mr. Bowen about the Plan Commission member role. He was also disappointed in the lack of park space and no fee in lieu of. He wants a workshop as well. Mr. Rucker supported Mr. Paulick’s concerns. Motion carried 7-2 (Paulick & Kiefer). E. Other Business: Ms. Gierach stated in 2026 we will be moving Plan Commission meetings to Council Chambers. She advised Plan Commission to reach out with questions and concerns prior to each meeting so necessary staff can be available to answer questions and address concerns. Mr. Buelow reiterated the need for questions and concerns to be given to city staff prior to Plan Commission meetings. __________________________________ Plan Commission Minutes 7 December 2, 2025 F. Adjournment - There being no further business, the meeting adjourned at 4:41 pm. (Kiefer/Buelow) No workshops followed the meeting. Respectfully Submitted, Kimberly Gierach Deputy Community Development Director KG/km