HomeMy WebLinkAbout8.19.2025 Business Improvement District Full Agenda
TO: Downtown Oshkosh Business Improvement District Board
FROM: Megan Lang, Chair
DATE: August 14, 2025
PLEASE BE ADVISED the Downtown Oshkosh Business Improvement District Board will hold
a regular meeting at 8:00 A.M., Tuesday, August 19, 2025 at City Hall 215 Church Ave. Room
404, Oshkosh, WI to consider the following agenda:
AGENDA
I. Call to Order
II. Police report for Downtown
III. Approve Minutes of the July 15, 2025 Meeting
IV. Approve Monthly Financial Report
V. BID/DOI Contract Updates
VI. Updates with new Downtown Gift card Program
VII. BID Manager and BID Committee Reports
a. Events
b. Member Co
c. Beautification
• Approve Beautification Grant
d. Marketing & Communications
VIII. Board Member Comments
IX. Identification of Agenda Items for the September 16, 2025 Meeting
X. Adjournment
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Downtown Oshkosh BID Board Minutes
July 15, 2025
Present: Megan Lang, James Evans, Logan Jungbacker, Sandy Prunty, Andy Ratchman,
Jim Stapel, Autumn Urban, Chanda Anderson, Carrie Olson, Kris Larsen, Marlo
Ambas
Absent: Derek Mulloy, Barb Nelson,
Staff: Collen Bies – BID Manager, Hannah Schueler– Administrative Assistant; City of
Oshkosh, Police Officer Bonnett
Others: Amy Albright – CVB
I. Call to Order
Ms. Lang called the meeting to order at 8:00am. A quorum was declared present.
II. Election of Officers
Megan Lang was elected as Chair, while Jim Stapel assumed the role of Co-
Chair.
III. Police Report for Downtown
• Officer Bonnett reported the resolution of several issues at Sundial and Riverside Park.
• Efforts are underway to organize a five-day crisis intervention training in October.
• A count of unhoused persons is scheduled for July 23rd after 11 PM, with the latest total,
including shelters, numbering 113 individuals.
• Staff continues to engage collaboratively with high-needs individuals downtown.
• A job fair hosted by Truffle Pig is being facilitated, with some officers assisting in
transporting attendees to the event.
IV. Approve Minutes of the June 24, 2025 Meeting (Prunty, Anderson)
V. Approve Monthly Financial Report (Olson, Prunty)
VI. BID/DOI Service Contract
City Staff will review agreement before it can be voted on. The DOI agreement is
to authorize coordinating with the city to transfer all BID held ARPA Funds,
event revenue, sponsorship funds, and BID reserve funds to DOI for
management and use in executing the BIDs operating plan.
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VII. Approve Transfer of BID Funds to DOI
Will be held over until contract is reviewed.
VIII. Gallery Walk
Prunty moved to postpone any consideration of the Gallery Walk until Fall 2026,
with Anderson offering the second. Motion unanimously carried.
IX. Updates with new Downtown Giftcard Program
No new updates, working on a card design.
X. BID Manager and BID Committee Reports
Attendance at Music on Main has been strong, thanks to the successful partnership with the
Grand. The upcoming children's concerts are scheduled for July 3rd and August 14th. This year
marks the 12th anniversary of the Chalk Walk, which is currently 92% full, with only four spots
remaining. Efforts are underway to build a volunteer base with individuals skilled in specific
areas. The Beautification Committee did not convene in July. The 2025 Farmers Market has been
thriving, featuring new food vendors and selling raffle tickets for an October cash-only
drawing. Participants are encouraged to take the library's survey, which BID staff will distribute
via email.
XI. Board Member Comments
Members made comments about how they are dealing with graffiti.
XII. Identification of Agenda Items for the August 19, 2025 Meeting
XIII. Adjournment Adjourned 8:50 am. (Anderson, Olson)
8/6/2025 2025 Spend To Date % Spent YTD
Allocation YTD YTD STATUS
Leadership
Recruitment/Retention/Beautification Grants
Events
Advertising
Gift Card Program
Arts & Beautification
Storage Unit
OSHKOSH CONVENTION AND VISITORS BUREAU INC $128,000.00 $(59,933.12)46.82% On target
Website Maintenance/Office Supplies $5,000.00 $(3,849.98)77.00% On target
Training $1,000.00 $(692.07)69.21% On target
Strategic Planning $10,000.00 $(10,798.53)107.99% Over budget, reasonable
$20,000.00 $- 0.00% Not yet allocated
Waterfest $2,500.00 $(2,500.00)100.00% Fully paid
Music in the Square/Lunch Events $15,000.00 $(8,547.71)56.98% Ongoing weekly series, on target
Wine/Beer Walks $10,000.00 $(5,810.07)58.10% Spring Walk Complete - Holiday Walk Remains
Holiday $15,000.00 $(1,528.74)10.19% 2024 Invoices that hit in 2025
Chalk Walk $4,000.00 $(1,995.35)49.88%
Farmers Market $5,000.00 $- 0.00% Not yet allocated
Chocolate Stroll $500.00 $(692.80)138.56% Completed, over budget
Downtown Events $2,500.00 $(629.39)25.18%
$15,000.00 $(7,344.83)48.97% On target
$1,000.00 $- 0.00% On target
Maintenance $10,000.00 $(3,859.29)38.59% On target
Holiday/Seasonal Plantings $20,000.00 $(10,644.36)53.22% On target. Plant purchases to be made in fall
Seagull Mitigation Project $3,000.00 $(3,433.00)114.43% Completed, over budget
$1,800.00 $(1,200.00)66.67% On target