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Home My WebLink About08.06.2025 Agenda Materials Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.ci.oshkosh.wi.us LONG RANGE FINANCE COMMITTEE AGENDA August 6, 2025 5:00 PM To Whom It May Concern: PLEASE NOTE the City of Oshkosh Long Range Finance Committee will meet on Wednesday, August 6th , at 5:00 p.m., in Room 404 at the Oshkosh City Hall, 215 Church Avenue. ROLL CALL I. Citizen Input - (Up to the first 15 minutes of meeting – can be regarding any City Finance topic) II. Approval of June 4, 2025 Minutes III. Introduction of new committee member Dr. Timothy Bergan IV. Update: Revaluation Policy was approved by Council on June 10, 2025 Resolution 25-303 V. Payment Arrangment Policy VI. Defining the Scope and Responsibilities of the Long Range Finance Committee VII. Next Meeting Date & Agenda Items – October 1, 2025 VIII. Adjournment If you have any questions, please call the Finance Office at (920) 236-5005 between 8:00 am – 4:30 pm Monday – Friday. Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.oshkoshwi.gov LONG RANGE FINANCE COMMITTEE AGENDA June 4, 2025 5:00 P.M. To Whom It May Concern: PLEASE NOTE the City of Oshkosh Long Range Finance Committee will meet on Wednesday, June 4th, at 5:00 p.m., in Room 404 at the Oshkosh City Hall, 215 Church Avenue. The Meeting was called to order by Finance Director, Julie Calmes at 5:00 p.m. Members Present: Adam BellCorelli, Koby Schellenger, DJ Nichols Members Absent: Todd Hutchison, Brian Wendt Staff Present: Julie Calmes – Director of Finance Denise Edwards – Finance Management Analyst Sara Rutkowski – Interim Director of Community Development GOEDC Present: Tricia Rathermel – President & CEO, Kathy Griese – Director of Economic Development ROLL CALL I. Citizen Input • None II. Approval of April 2, 2025 Minutes • MOTION TO APPROVE: Koby Schellenger; 2nd Adam BellCorelli • CARRIED: Approved unanimously, no added comments. III. Introductions (New Members) • DJ Nichols as the Council Liaison IV. Elect Chair and Vice-Chair • MOTION TO NOMINATE ADAM BELLCORELLI TO CHAIR: Finance Department City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 920.236.5005 http://www.oshkoshwi.gov • CARRIED: Approved unanimously, no added comments. 1. After three calls for other nominations, no other candidates were nominated. • MOTION TO APPOINT ADAM BELLCORELLI TO CHAIR: • CARRIED: Approved unanimously, no added comments. • MOTION TO NOMINATE DJ NICHOLS TO VICE CHAIR: • CARRIED: Approved unanimously, no added comments. 1. After three calls for other nominations, no other candidates were nominated. • MOTION TO APPOINT DJ NICHOLS TO VICE CHAIR: • CARRIED: Approved unanimously, no added comments. V. Update from GOEDC • Tricia Rathermel and Kathy Griese presented on the history, purpose and objectives of GOEDC. • They are a funding entity that assists in funding the gaps in finance for community businesses for expansion or relocation in Oshkosh. They are both Public and Private. They receive funds and are still able to be confidential with their clients. • Greater Oshkosh Revolving Loan Fund: Supports existing businesses of at least 2 years of operation for economic development purposes. $1.3 Million in funds available. • Greater Oshkosh Capital Catalyst Fund: Supports entrepreneurship, early growth, and start-up businesses and assists in consulting. Over $507k in funds available. VI. Real Estate Revaluation Policy • MOTION TO SEND TO COUNCIL FOP APPROVAL: Koby Schellenger; 2nd Adam BellCorelli • CARRIED: Approved unanimously, no added comments. VII. Next Meeting Date & Agenda Items – August 6, 2025 A. How can LRFC be utilized during the budget process. B. Payment Arrangement Policy VIII. Adjournment • MOTION TO ADJOURN: Koby Schellenger; 2nd DJ Nichols • CARRIED: Approved unanimously • Meeting adjourned at 6:00 p.m. If you have any questions, please call the Finance Office at (920) 236-5005 between 8:00 a.m. – 4:30 p.m. Monday – Friday. Page 1 of 2 City of Oshkosh Utility Accounting Deferred Payment Agreement Policy I. PURPOSE This policy outlines the framework for offering customers with past-due balances on their utility bill an opportunity to enter into deferred payment agreements (DPAs) that allow them to incrementally pay off their debt, thereby avoiding additional late payment charges and tax transfer penalties. Customers participating in, and complying with active DPAs will not incur additional late payment charges, nor will their past-due balances be transferred to the property owner's taxes, providing them extended time to settle debts. II. DEFINITIONS Deferred Payment Agreement (DPA): An arrangement with a customer to pay overdue balances in installments, without incurring additional late payment charges. Down Payment: An initial payment towards the total due balance, including any past-due amounts and the most recent invoice, if applicable. Default: The customer misses a payment. III. APPLICABILITY This policy applies to all properties within the City of Oshkosh with a past due balance on their utility account. The City reserves discretion to accept or deny deferred payment agreement requests based on established guidelines. IV. TERMS & CONDITIONS To initiate a deferred payment agreement through the City of Oshkosh utility accounting, the following conditions apply: • The agreement must be documented and signed by the customer and the City of Oshkosh. • Deferred payment agreements must be offered to residential customers with no defaults on prior payment agreements, and may be extended to other customers at the City’s discretion. • Deferred payment agreement requests can be denied between October 1st and November 30th for customers who have defaulted on any prior payment agreements within the past three (3) years. • Requests can be denied at any time if the requestor has two (2) or more defaults within a three (3) year period. • Deferred payment agreements must not exceed a duration of two (2) years. • Agreements initiated after receiving a final bill must conclude within three (3) months. Page 2 of 2 • Down payments are required as follows: o 25% down payment – No defaults on prior agreements. o 50% down payment – One default on a prior agreement. o 75% down payment – More than one (1) default within a three (3) year time frame. o 10% down payment – Higher balance due to leaks or abnormal plumbing issues, with no prior defaults. o 35% down payment - Higher balance due to leaks or abnormal plumbing issues, with one (1) prior default within a three (3) year time frame. o 60% down payment - Higher balance due to leaks or abnormal plumbing issues, with two (2) or more prior defaults within a three (3) year time frame. • The agreement must specify the monthly payment amount that must be paid by the due date in addition to current charges that are due on the same due date. • A missed payment (default) will terminate the agreement and the customer will incur late payment charges after the default date. • Past due balances on a terminated agreement will be transferred to the property owner’s taxes in November of that year. • The city reserves discretion to accept or deny deferred payment agreement requests based on established guidelines. Contact Information for applications, inquiries, and more information: Finance Department, City of Oshkosh Address: 215 Church Avenue, Oshkosh, WI 54902 Phone: 920-232-5325 Website: Utility Billing - City of Oshkosh (oshkoshwi.gov)