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HomeMy WebLinkAboutPROPOSAL- SEG STR OPL Roof Replacement 2025 March 18, 2025 Mr. Mike Blank e-mail, no hard copy to follow City of Oshkosh mblank@oshkoshwi.gov 215 Church Avenue PO Box 1130 Oshkosh, WI 54903-1130 Re: Proposal 62160 for Roof Design Services Public Library Building; RA #2 Dear Mr. Blank: STR-SEG (Specialty Engineering Group LLC) is pleased to submit the following proposal to the City of Oshkosh, hereinafter referred to as Owner, for design services of the tile roof system re- lay on Roof Area 2 at the Oshkosh Public Library located at 106 Washington Avenue in Oshkosh, Wisconsin. Site drawing attached for reference. STR-SEG proposes the following scope of services: DESIGN DEVELOPMENT • STR-SEG will review the Owner’s requirements and related information including, but not limited to, schedule, budget, service life expectations, warranties, history, building usage, contractor preferences, and contractor insurance requirements. • STR-SEG will conduct a pre-design survey of the subject roof areas to evaluate existing conditions. Based on the survey, recommendations will be made on the scope of work required along with options and opinions of probable cost. • STR-SEG will meet with the Owner for a final review to discuss the recommendations and opinion of probable cost as they relate to the Owner’s objectives prior to the start of design. CONSTRUCTION DOCUMENTS and BIDDING • STR-SEG will prepare a Specification Package from the data obtained during the pre-design survey. The specifications will outline the components included in the design. The package will include a roof plan and roofing details along with information on proper methods of application for each component of the roof system. It will be prepared to promote competitive bidding by qualified contractors using STR-SEG acceptable products, resulting in a manufacturer’s warranty. • STR-SEG will assist the Owner in preparing the advertisement from which to solicit bids. • A Pre-bid Meeting will be held at the job site. STR-SEG will attend to answer bidder questions and make clarifications for equivalent competitive bids. • STR-SEG will assist in the analysis of the bids. CONTRACT ADMINISTRATION • STR-SEG will provide contract administration services commencing at project award. These services will include: o Review of shop drawings, submittals and change orders. o Review of permits and licensing. Docusign Envelope ID: 2CC9EA6D-CA5F-4CF9-9FB0-1DCE06203E70 Mr. Blank Proposal #62160 March 18, 2025 Page 2 of 2 o Review of the contractor's application for payment and change orders. o Review of contractor warranties and project closeout documentation. • STR-SEG will conduct a Project Start-up Meeting to review the project and Owner requirements and conditions. • A qualified representative of STR-SEG will make periodic site visits at various times during construction to observe the quality and progress of the work and will apprise the Owner of construction activities and issues that may arise. • STR-SEG will prepare a punch list of deficient or outstanding items at substantial completion. Upon notification by the contractor that the project is complete we will conduct a final review of the completed work prior to acceptance. PROFESSIONAL FEES Compensation for professional services, described above and pursuant to the attached STR-SEG General Conditions shall be lump sum fee of Twenty-one Thousand Five hundred Dollars ($21,500). The fee will be invoiced as follows: • 30% of the total fee upon completion of Design Development. • 40% of the total fee following Construction Documents and Bidding. • 30% due upon completion of project closeout. Reimbursable expenses are in addition to fees for professional services and represent STR- SEG’s out-of-pocket expenses made in the interest of the project not included in the base fee per the attached General Conditions. AUTHORIZATION STR-SEG will proceed based on your written acceptance. Please sign and return the Authorization page along with a purchase order, if applicable. Upon receipt, we will schedule the work. Should you have any questions regarding this proposal, please do not hesitate to call. We appreciate this opportunity to serve you and look forward to working with you on this project. Cc: Jon Urgan, Oshkosh, City of; jurben@ci.oshkosh.wi.us Randy Marauardt, Design Manager; STR-SEG Russ Mohns, P.E.; STR-SEG Jim Clark, GM; STR-SEG Bruce Flater, PM,;STR-SEG Yours truly, Specialty Engineering Group LLC John Hoenick Account Manager A C C E P T E D City of Oshkosh By: _____________________________ Title: _____________________________ Date: _____________________________ Docusign Envelope ID: 2CC9EA6D-CA5F-4CF9-9FB0-1DCE06203E70 1900 Original central dome. Materials - Tile/Copper Unimproved Steel Roof - No plans for replacement Tile roof anticipated in 2025 Full Replacement including repair area cost $300,000-$400,000 Docusign Envelope ID: 2CC9EA6D-CA5F-4CF9-9FB0-1DCE06203E70