HomeMy WebLinkAbout04.14.2025 APB Packet
OSHKOSH ADVISORY PARKS BOARD AGENDA
ROOM 404 (4TH FLOOR), CITY HALL
OSHKOSH, WISCONSIN
April 14, 2025
6:00 p.m.
If anyone requires reasonable ADA accommodations, please contact the Parks Department atemaertz@oshkoshwi.gov, or phone 920-236-5080.
A.CALL TO ORDER (6:00 PM)
B.ROLL CALL
C.APPROVAL OF MINUTES
1.March 10, 2025 Meeting Minutes
D.CITIZEN STATEMENTS (Items not listed on this agenda)
(Statements are limited to five (5) minutes; they must address items that are not listed on the meeting agenda, are limited to
issues that have an impact on the City of Oshkosh and the Advisory Parks Board may address at a future meeting, and must
not include endorsements of any candidates or other electioneering. If you require more time please inform the Chair at the
beginning of your presentation.)
E.OLD BUSINESS
F.NEW BUSINESS
2.Discuss and recommend update to Section 30-442 of the Municipal Code regarding the fee in
lieu of park land dedication
3.Discuss and recommend update to Section 30-442 of the Municipal Code regarding park land
dedication requirements
4.Discuss inclusion of pickleball courts for the 44th Parallel court reconstruction project
5.Discuss and recommend approval of Concession Stand Agreement for Red Arrow Park Baseball
Complex between the City of Oshkosh and Oshkosh Youth Baseball
6.Presentation of Annual Revenue Facility Report by Jenny McCollian, Revenue Facilities Manager
7.Presentation of Annual Zoo Report by Jenny McCollian, Revenue Facilities Manager
G.STAFF REPORTS
Park Director (Maurer)
Update on Festival Foods Fireworks Show location at Ames Point, Menominee Park
Assistant Park Director (Dallman)
Update on Zoo Entrance / Path Project
Update on Lake Fly Cafe Interior Mural
Update on Park Maintenance Building Roof Replacement
Update on Kiwanis Shelter Roof Replacement
Landscape Operations Manager (Derks)
Update on Strategic and Management Plans
Update on Spring Tree Planting
Update on sign bases and installation of 5th sign
Update on Arbor Day Celebrations 4/25/25
Menominee Elementary at 8:30am
North High Conservancy/Akan Acres at 2pm
Update on Gustav Behnke Painting
Revenue Facilities Manager (McCollian)
Update on Easter events
Update on opening day at facilities
H.OTHER BUSINESS
I.ADJOURNMENT
NEXT MEETING DATE: May 12, 2025
TO:TO:Advisory Parks Board
FROM:FROM:Ray Maurer, Parks Director
DATE:DATE:April 14, 2025
SUBJECT:SUBJECT:March 10, 2025 Meeting Minutes
AttachmentsAttachments
March 10, 2025 Meeting Minutes
ADVISORY PARK BOARD
MARCH 10, 2025
Present: Amy Davis, Becky Metz, Jacob Floam
Excused: Lester Millette, Timothy Franz, Devon Hudak, Steve Herman
CALL TO ORDER & ROLL CALL
Chair Davis called the meeting to order at 6:00 P.M. A quorum was determined to be present.
APPROVAL OF MINUTES
Motion by Floam for approval of the February 10, 2025 minutes. Seconded by Metz.
Motion carried 3-0.
NEW BUSINESS
1) DISCUSS AND RECOMMEND RELOCATING JULY 4TH FIREWORKS LAUNCH
SITE FROM MILLER'S BAY/MONKEY ISLAND TO AMES POINT IN MENOMINEE
PARK
Mr. Maurer stated that the fireworks contractor that has provided the July 4th fireworks
show in Oshkosh for nearly the past 20 years is no longer providing shows in this area of
the state. In working with a potential new contractor, it was recommended that we
relocate the launch site from Monkey Island to Ames Point. This relocation is supported
by both Parks Department and public safety staff for several reasons.
Firing the shells from Monkey Island is logistically difficult and very labor intensive for
the contractor as well as our Parks Department Staff. The previous contractor was
provided a barge by the department in order to access the island. They would load all
their equipment, product, and staff onto a barge and haul it to the island. This process
began 2-3 days prior to the show. Following the show, they would reload the barge and
haul everything back off the island. In addition to the large amount of product necessary
to complete the show, the previous contractor reported an estimated 500 labor hours.
Labor from department staff was also required to complete maintenance one to two times
annually trimming the shrubbery to prevent fires.
Safety was another main concern when assessing the firing location. Being able to keep
Staff: Ray Maurer, Parks Director; Ericka Rick, Administrative Assistant
AVISORY PARK BOARD MINUTES PAGE 2
MARCH 10, 2025
the proper distance from land as well as keeping boaters at a safe distance has proven to
be difficult in the past at times.
The Ames Point location was favored over Monkey Island when meeting with public
safety staff from the Oshkosh Fire Department, Oshkosh Police Department and
Winnebago County Sheriff's Department. The proposed new location at Ames Point
would provide more control over the access of the site and move much of the safety zone
over the water rather than viewing areas. Buoys would be placed in the water to visually
denote the safety zone and make it easier for policing agencies to help keep boaters at a
safe distance. It would also provide the contractor easy access to the site, allowing more
money in to the show itself.
Potential contractor, Craig Heatherington with J&M Displays, expressed that they do not
have the man power or time to offer as many hours as was provided by the previous
vendor and that, if the show does not move, they will likely not be able to take on our
show . Mr. Heatherington believes Ames Pont will provide them with safe control of the
site as well as easy access because they will be able to use the paved path out to the point.
He also believes that this location will appeal to more of a crowd than the previous
location because it provides more viewing space in both the water and on land.
Motion by Floam for recommendation to Common Council of relocating the July 4th fireworks
site from Monkey Island to Ames Point in Menominee Park. Seconded by Metz. Motion carried
3-0.
2) REVIEW AND RECOMMEND PICKART PARK MASTER PLAN FOR APPROVAL
Mr. Maurer stated that Pickart Park is a 1.51-acre park dedicated to the city as part of the
Pickart Estates Subdivision development on W. 9th Avenue, just east of Clairville Road.
Rebecca Ramirez with Rettler Corporation provided a presentation with an overview of
the site’s master plan. Ms. Ramirez shared a site analysis including size, grade, access,
utilities, wetland delineation, and soil survey. A public information meeting was held on
April 30, 2024 that was attended by more than 20 people. That meeting provided input
that the neighbors would like to see a playground, walking paths, open shelter, seating,
green space, trees, adult games, lighting, and multiuse courts. Rettler Corporation used
that information to provide two renderings to present at a second public input meeting
along with estimated costs. The second meeting was held on September 25, 2024 and had
fewer attendees but provided feedback heavily favoring concept number two. Using
additional feedback from that meeting, as well as input form the Parks Department, a final
concept was developed with an estimated cost of $1,264,100. That cost includes utilities,
concrete walks, playground, bag toss, multi-use courts, basketball half court, building and
miscellaneous amenities, contingency buffer, and geotechnical borings.
Mr. Maurer stated that there is $350,000 for this project in the 2025 CIP budget. That cost
would likely cover the installation of a playground and accessible walks.
Motion by Floam for recommendation to Common Council of approval for the Pickart Park
Master Plan. Seconded by Metz. Motion carried 3-0.
STAFF REPORTS
PARKS DIRECTOR (Maurer)
Mr. Maurer stated the staff is working to get the Menominee Park Amusement Area train
operating by utilizing both in house and contracted services. There have been preliminary
discussions with community members about the potential for a train the operates on land
rather than tracks in the future. Those conversations are pending further discussion and
protentional partners. Staff will continue to focus on having this area ready to operate for
the coming season.
Mr. Maurer stated that a neighborhood association near Quarry Park worked with City
Planning staff, the Parks Department and the Common Council to approve neighborhood
funding that may be used to develop a master plan for the park. Rettler Corporation will
be assisting in the creation of that master plan.
Mr. Maurer stated that planning staff began assisting last fall in the updating of the
subdivision ordinance pertaining to parkland dedication and fees in lieu of parkland
dedication as well as a potential impact fee for park development. This update includes
the amount that is paid in leu of, as well as the area required. Parks Department staff has
continued to work with the consultant to update the ordinance.
Mr. Maurer stated that Engineering staff is currently working to complete the design
phase of the Siewert Trail Road reconstruction project so that it can be placed out for bid.
The development of this design began as part of the 2024 CIP budget. UW Milwaukee
archeological staff have been consulted and department staff will stay in contact with
them for the duration of this project. The anticipated schedule has the project beginning in
mid-August and competed by the third week of October, in time for the Zooloween Boo
event. The scope of this project includes the entire Siewert Trail roadway and the parking
lot for the Menominee Park Zoo.
ADJOURNMENT
Motion by Davis for adjournment; seconded by Metz. Motion carried 3-0.
The meeting adjourned at 6:48 P.M
Respectfully submitted,
Ericka Maertz
Administrative Assistant
TO:TO:Advisory Parks Board
FROM:FROM:Ray Maurer, Parks Director
DATE:DATE:April 14, 2025
SUBJECT:SUBJECT:Discuss and recommend update to Section 30-442 of the Municipal Code regarding the fee in
lieu of park land dedication
BACKGROUNDBACKGROUND
In December 2023, the city entered into an agreement with Ehlers Public Finance Advisors to review and
update the fee in-lieu-of parkland dedication and the dedication of parkland requirements included in
Chapter 30 Subdivisions of the municipal code. In addition, the agreement included that Ehlers would
perform a feasibility analysis for a potential park impact fee. This review and analysis has been
requested by Advisory Park Board, Plan Commission and Common Council members in the past. The last
time these items were updated was in 2003. Community Development/Planning and Parks Department
staff has been working with Ehlers on this process. Due to staff turnover, the project has been delayed
slightly with the focus being on the update to the fee in-lieu-of parkland dedication and the parkland
dedication requirements. The impact fee feasibility analysis will resume in the near future.
Past updates to the Comprehensive Outdoor Recreation Plan (CORP) have indicated that the city-
owned parkland acreage is lower than the national standard recommended by the National Recreation
and Park Association (NRPA) and that the city should review and update these sections of Chapter 30.
The recommended parkland acreage from NRPA is 6.25-10.5 acres per 1,000 residents. The City of
Oshkosh parkland acreage is currently 4.55 acres per 1,000 residents. As part of their review, Ehlers
surveyed a number of communities in the region and state to compare the City of Oshkosh parkland
dedication requirements and fees in-lieu-of parkland dedication. All of this information will be presented
to the Advisory Park Board by Ehlers staff at the Monday, April 14th meeting. Any recommendations from
the Advisory Park Board will then be forwarded to the Plan Commission and Common Council for
consideration.
AttachmentsAttachments
Oshkosh Park Fee In Lieu Memo and Analysis
MEMORANDUM
TO: Ray Maurer, Parks Director
FROM: Jon Cameron, Senior Municipal Advisor/Managing Director
DATE: April 10, 2025
SUBJECT: Park Fee-In-Lieu of Land Use Calculation Update
The City engaged Ehlers to perform a park impact fee study and to update the existing park fee-
in-lieu of land dedication. This memo will address the update to the park fee-in-lieu of land
dedication with a separate Public Facilities Needs Assessment being completed for the park
impact fee study.
Background and Existing Ordinance
The existing land dedication requirement is contained in Chapter 30, Article XIII of the City’s
Municipal Code. Specifically, Section 30-442(b) and (c) contain language on the dedication of
sites and the proportionate payment in lieu of dedication requirements.
The current ordinance requests the amount of land to be provided for park and recreation needs
of the subdivision, condominium or land division to be equal to 1,100 square feet per detached
single-family housing unit and 900 square feet per attached multi-family housing unit created by a
subdivision plat or certified survey map. The ordinance further states that where it is not feasible
or compatible with the Comprehensive Plan or other plans of the City, the subdivider shall pay a
fee equivalent to the value of the required dedication. The current fees are $400 per residential lot
and $330 per multi-family unit.
Fee-In-Lieu Calculation Update
Attached to this memo is the updated fee-in-lieu calculation. The fee is based upon the value per
acre of land divided by the standard of the number of current residents per acre of active
parkland. Existing population and total acres of active parkland as defined in the City’s
Comprehensive Outdoor Recreation Plan were used for the calculation. The fee per capita is then
multiplied by an assumed 3.0 persons per household for single-family dwelling units and 2.50
persons per household for multi-family dwelling units.
As part of the update, City staff also requested an analysis of the City’s fee-in-lieu requirements
compared to other municipalities. This analysis is also attached to this memo. City staff also
desired to examine the existing land dedication requirement and revise it as necessary. As part of
this discussion the peer analysis was examined, and a comparison of the existing fee calculation
requirements against recent land developments within the City. The existing requirement of 1,100
square fee for single family dwelling units and 900 square feet for multi-family development is
lower than many other municipalities sampled, and lower than what City staff desires for park and
recreation space dedication. Based on this analysis it is further recommended to increase the land
dedication requirement to 2,000 square feet per residential unit. This is regardless of single-family
or multi-family development. A comparison of existing to proposed dedication requirements to a
recent development is also attached.
It was a pleasure to assist the City with this analysis. Please feel free to reach out with any
questions at 262-796-6179.
City of Oshkosh Park Impact Fee Study
Park Fee In Lieu of Land Dedication Update
Average Value of Land/Acre1 $58,573
Residents/Acre of Active Parkland 221
Land Cost Per Capita $266.00
Updated Park
Dwelling Unit Type People/Unit Fee-in-Lieu of Land Dedication
Single-Family 3.00 $798.00
Multi-Family 2.50 $665.00
Notes:
Source: City Assessment staff and taken from the average value per acre of taxable land
within the City as of 1/1/2024.
City of Oshkosh
Park Fee-In-Lieu of Land Dedication Comparison Analysis
Municipality
Fee in Lieu of Land
Dedication Price/Unit or Lot Collection Notes
City of Appleton Yes
$1,100 for R-1A, R-1B, R-1C, R-2, $900 R-3,
PD,TND - both fees are per unit Building Permit
City of Kaukana Yes $250 per housing unit Final plat
City of Menasha Yes $550 for R-1, R-2 R-3, R-4 - per dwelling unit
50% due at final plat with
remaining amount due within 1
year
R-1: 8% of gross residential acreage, R-2 10%, R-3-R-4
12%
City of Neenah NA
City of Wausau Yes
$400/lot for SR zoning, $500/ lot for DR & TF
zoning, $200 per lot for MRL, MRM, MRH
development See section 21.16.085 for dedication calculation
Town of Grand Chute Yes $400 SF, $600 Duplex, $200/unit MF Building Permit
Village of Greenville No
.06 acres per residential dwelling unit land dedication
requirement. Village has a park impact fee of $682 per
residential unit that is reduced by the value of land
dedicated
Village of Harrison No
Has a park impact fee of $1,187 per residential dwelling
unit
Village of Little Chute Yes $600 per dwelling unit
lump sum at final plat, or 50% at
final plat, 50% when 1/2 lots sold
Maximum fee of $600 per each 2,000 square feet of land
within multi-family developments
City of Oshkosh - Proposed Yes
$798 per SF dwelling unit, $665 per multi-family
dwelling unit Final plat Dedication requirement of 2,000 Sq Ft per dwelling unit.
City of Oshkosh
Park Fee-In-Lieu of Land Dedication Comparison Analysis
Current SF Total Updated SF Updated Total
Subdivision Single Family Lots Dedication Req Square Feet Total Acres Dedication Req.Square Feet Total Acres
Pickart Estates 60 1,100 66,000 1.52 2,000 120,000 2.75
TO:TO:Advisory Parks Board
FROM:FROM:Ray Maurer, Parks Director
DATE:DATE:April 14, 2025
SUBJECT:SUBJECT:Discuss and recommend update to Section 30-442 of the Municipal Code regarding park land
dedication requirements
BACKGROUNDBACKGROUND
In December 2023, the city entered into an agreement with Ehlers Public Finance Advisors to review and
update the fee in-lieu-of parkland dedication and the dedication of parkland requirements included in
Chapter 30 Subdivisions of the municipal code. In addition, the agreement included that Ehlers would
perform a feasibility analysis for a potential park impact fee. This review and analysis has been
requested by Advisory Park Board, Plan Commission and Common Council members in the past. The last
time these items were updated was in 2003. Community Development/Planning and Parks Department
staff has been working with Ehlers on this process. Due to staff turnover, the project has been delayed
slightly with the focus being on the update to the fee in-lieu-of parkland dedication and the parkland
dedication requirements. The impact fee feasibility analysis will resume in the near future.
Past updates to the Comprehensive Outdoor Recreation Plan (CORP) have indicated that the city-
owned parkland acreage is lower than the national standard recommended by the National Recreation
and Park Association (NRPA) and that the city should review and update these sections of Chapter 30.
The recommended parkland acreage from NRPA is 6.25-10.5 acres per 1,000 residents. The City of
Oshkosh parkland acreage is currently 4.55 acres per 1,000 residents. As part of their review, Ehlers
surveyed a number of communities in the region and state to compare the City of Oshkosh parkland
dedication requirements and fees in-lieu-of parkland dedication. All of this information will be presented
to the Advisory Park Board by Ehlers staff at the Monday, April 14th meeting. Any recommendations from
the Advisory Park Board will then be forwarded to the Plan Commission and Common Council for
consideration.
AttachmentsAttachments
Oshkosh Park Fee In Lieu Memo and Analysis
MEMORANDUM
TO: Ray Maurer, Parks Director
FROM: Jon Cameron, Senior Municipal Advisor/Managing Director
DATE: April 10, 2025
SUBJECT: Park Fee-In-Lieu of Land Use Calculation Update
The City engaged Ehlers to perform a park impact fee study and to update the existing park fee-
in-lieu of land dedication. This memo will address the update to the park fee-in-lieu of land
dedication with a separate Public Facilities Needs Assessment being completed for the park
impact fee study.
Background and Existing Ordinance
The existing land dedication requirement is contained in Chapter 30, Article XIII of the City’s
Municipal Code. Specifically, Section 30-442(b) and (c) contain language on the dedication of
sites and the proportionate payment in lieu of dedication requirements.
The current ordinance requests the amount of land to be provided for park and recreation needs
of the subdivision, condominium or land division to be equal to 1,100 square feet per detached
single-family housing unit and 900 square feet per attached multi-family housing unit created by a
subdivision plat or certified survey map. The ordinance further states that where it is not feasible
or compatible with the Comprehensive Plan or other plans of the City, the subdivider shall pay a
fee equivalent to the value of the required dedication. The current fees are $400 per residential lot
and $330 per multi-family unit.
Fee-In-Lieu Calculation Update
Attached to this memo is the updated fee-in-lieu calculation. The fee is based upon the value per
acre of land divided by the standard of the number of current residents per acre of active
parkland. Existing population and total acres of active parkland as defined in the City’s
Comprehensive Outdoor Recreation Plan were used for the calculation. The fee per capita is then
multiplied by an assumed 3.0 persons per household for single-family dwelling units and 2.50
persons per household for multi-family dwelling units.
As part of the update, City staff also requested an analysis of the City’s fee-in-lieu requirements
compared to other municipalities. This analysis is also attached to this memo. City staff also
desired to examine the existing land dedication requirement and revise it as necessary. As part of
this discussion the peer analysis was examined, and a comparison of the existing fee calculation
requirements against recent land developments within the City. The existing requirement of 1,100
square fee for single family dwelling units and 900 square feet for multi-family development is
lower than many other municipalities sampled, and lower than what City staff desires for park and
recreation space dedication. Based on this analysis it is further recommended to increase the land
dedication requirement to 2,000 square feet per residential unit. This is regardless of single-family
or multi-family development. A comparison of existing to proposed dedication requirements to a
recent development is also attached.
It was a pleasure to assist the City with this analysis. Please feel free to reach out with any
questions at 262-796-6179.
City of Oshkosh Park Impact Fee Study
Park Fee In Lieu of Land Dedication Update
Average Value of Land/Acre1 $58,573
Residents/Acre of Active Parkland 221
Land Cost Per Capita $266.00
Updated Park
Dwelling Unit Type People/Unit Fee-in-Lieu of Land Dedication
Single-Family 3.00 $798.00
Multi-Family 2.50 $665.00
Notes:
Source: City Assessment staff and taken from the average value per acre of taxable land
within the City as of 1/1/2024.
City of Oshkosh
Park Fee-In-Lieu of Land Dedication Comparison Analysis
Municipality
Fee in Lieu of Land
Dedication Price/Unit or Lot Collection Notes
City of Appleton Yes
$1,100 for R-1A, R-1B, R-1C, R-2, $900 R-3,
PD,TND - both fees are per unit Building Permit
City of Kaukana Yes $250 per housing unit Final plat
City of Menasha Yes $550 for R-1, R-2 R-3, R-4 - per dwelling unit
50% due at final plat with
remaining amount due within 1
year
R-1: 8% of gross residential acreage, R-2 10%, R-3-R-4
12%
City of Neenah NA
City of Wausau Yes
$400/lot for SR zoning, $500/ lot for DR & TF
zoning, $200 per lot for MRL, MRM, MRH
development See section 21.16.085 for dedication calculation
Town of Grand Chute Yes $400 SF, $600 Duplex, $200/unit MF Building Permit
Village of Greenville No
.06 acres per residential dwelling unit land dedication
requirement. Village has a park impact fee of $682 per
residential unit that is reduced by the value of land
dedicated
Village of Harrison No
Has a park impact fee of $1,187 per residential dwelling
unit
Village of Little Chute Yes $600 per dwelling unit
lump sum at final plat, or 50% at
final plat, 50% when 1/2 lots sold
Maximum fee of $600 per each 2,000 square feet of land
within multi-family developments
City of Oshkosh - Proposed Yes
$798 per SF dwelling unit, $665 per multi-family
dwelling unit Final plat Dedication requirement of 2,000 Sq Ft per dwelling unit.
City of Oshkosh
Park Fee-In-Lieu of Land Dedication Comparison Analysis
Current SF Total Updated SF Updated Total
Subdivision Single Family Lots Dedication Req Square Feet Total Acres Dedication Req.Square Feet Total Acres
Pickart Estates 60 1,100 66,000 1.52 2,000 120,000 2.75
TO:TO:Advisory Parks Board
FROM:FROM:Ray Maurer, Parks Director
DATE:DATE:April 14, 2025
SUBJECT:SUBJECT:Discuss inclusion of pickleball courts for the 44th Parallel court reconstruction project
BACKGROUNDBACKGROUND
Included in the 2025 Parks Department Capital Improvement Plan (CIP) is funding to reconstruct the 44th
Parallel Park tennis courts. Like other tennis court reconstruction projects the past few years, we have
included in the project scope elimination of one of the existing tennis courts and replacing it with two
pickleball courts due to the demand and popularity of pickleball. This is what we had discussed last year
with the Advisory Park Board and Common Council as part of the CIP development. As pickleball does
generate more noise than tennis due to the type of equipment, staff has attempted to solicit input from
neighbors adjacent to 44th Parallel Park on their preference for the courts to both remain tennis courts or
to eliminate one and construct two pickleball courts in its place. A total of 67 households adjacent to
the park were provided information on the project, including advising them of more noise generated by
pickleball play, and were requested to let us know if they had a preference on the court project. We
had 14 households respond with 10 preferring the addition of pickleball courts, 3 preferring to leave as
tennis courts only and 1 stating they are fine with either but would like to see whatever is best for the
community. With the input received and the continued demand for pickleball courts from the
community, staff supports the elimination of one tennis court and replacing it with two pickleball courts.
Staff is looking for input from the Advisory Park Board as we are currently working on the bid
specifications for this project.
TO:TO:Advisory Parks Board
FROM:FROM:Ray Maurer, Parks Director
DATE:DATE:April 14, 2025
SUBJECT:SUBJECT:Discuss and recommend approval of Concession Stand Agreement for Red Arrow Park
Baseball Complex between the City of Oshkosh and Oshkosh Youth Baseball
BACKGROUNDBACKGROUND
The Board will discuss approval of the Concession Stand Lease for Red Arrow Park Baseball Complex
between the City of Oshkosh and Oshkosh Youth Baseball. The past few years the YMCA has operated
the concessions operations at Red Arrow Park under the same lease agreement; they have decided not
to continue. The Board is being asked to recommend approval to the Common Council. Staff
recommends approval.
AttachmentsAttachments
Oshkosh Youth Baseball Red Arrow Concession Lease
1
CONCESSION STAND AGREEMENT
FOR RED ARROW PARK BASEBALL COMPLEX
Oshkosh Youth Baseball, PO Box 3302, Oshkosh, WI 54903 (OYB/Operator), and the City of
Oshkosh, 215 Church Avenue, Oshkosh, Wisconsin 54901, a Wisconsin Municipal Corporation,
(City/Owner) enter into this Agreement on __________________, 2025.
1) Purpose: Facilities at the City’s Red Arrow Park include multiple baseball/softball diamonds and a
nearby concession stand. Various baseball/softball leagues use these ball diamonds when the
weather cooperates between April and September. These ball diamonds may occasionally be used
for baseball/softball tournaments that are not part of league play, for special events, or for other uses.
The City has requested and OYB has agreed to provide concession services for the various
baseball/softball leagues using the ball diamonds. OYB may, but is not obligated to, provide
concession services for non-league tournaments, for special events, or for other Park uses.
2) Location: Red Arrow Park is generally located East of North Westfield Drive, and North of Taft
Avenue. A map of the baseball/softball diamonds and the concession/restroom building is attached.
During the period of this Lease, Tenant shall have the exclusive use of the concession space of the
building. No outside storage or use of the immediate area around the building is included.
3) Available Space and Equipment: The concession space provided by the City is empty. OYB will
be responsible for providing everything necessary to carry out their concession operations. This
includes equipment, tools, and utensils that are suitable for this space and that it believes are
necessary to prepare and serve the food and drink concessions that it wishes to sell. The City hopes
the space will be useful to raise funds for its organization, but makes no warranty that the available
space is suitable for all of the concession uses that OYB may intend. OYB has had the opportunity to
inspect the space and accepts it as-is. The City is responsible for building structures issues and
normal wear and tear. OYB is responsible for all other cleaning and maintenance. OYB shall not
make any changes to the concession space without the City’s permission. OYB accepts the
concession space’s locks and other security features as-is. OYB will be issued one (1) key to the
space and is responsible for maintaining the security of that key. The key provided shall not be
duplicated. OYB shall be charged for the replacement of any lost keys as well as any changes of
locks if the City believes such change is warranted.
4) Length of Contract: This lease agreement will be for a one (1) year period, beginning on May 1,
2025, and ending on December 31, 2025. Either party may terminate this lease for any reason by
giving the other at least thirty (30) days advanced written notice before the termination date. If OYB
does not expect to provide concessions for a particular season during the course of this Agreement,
the City would appreciate written notification prior to February 1 of that year.
5) Use: OYB shall sell food and beverages (concessions) for regularly scheduled baseball/softball
league games. No non-food / beverage items will be allowed. The City will cooperate with
applications licenses necessary to operate the concession stand. Written lists of items sold and the
prices for those items sold shall be provided to the Parks Director. OYB may keep and store its
equipment, tools, and utensils within the concession space after the regular league season ends over
the winter until it is used the following season. All equipment shall be prepared for proper cold
weather storage. Food/beverages cannot be stored over the winter in the concession space.
2
6) Hours of Operation: The Parks Department will provide OYB with the schedules for regularly
scheduled summer baseball/softball league games that OYB will be required to serve concessions.
The games may vary in days of the week and times over the course of the season. The concession
stand shall be open at least one-half (1/2) hour before the start of games and shall remain open at
least until the end of games. OYB may use the concession space to provide concessions for events
that are not part of normal league play.
7) Payments: As consideration for the ability to serve concessions at the City facility, OYB will pay to
the City $1,000, or 10% of gross revenues, whichever is greater, for each year of this Agreement.
Payment is due by October 1 of each year of this Agreement.
8) Books of Account and Financial Reports: OYB agrees to keep the books of account and records of
all operations occurring at this Park. OYB shall establish a system of bookkeeping and accounts
related to the City concession space in a manner satisfactory to the City, and to permit inspection of
said books and records by the City Director of Finance as often as is necessary in the opinion of the
City. When making payments to the City, OYB shall submit to the City gross sales reports broken
down by month. OYB shall also submit at the end of each year, or at another time required by the
City, unaudited profit and loss statement of operations related to the City concession space in a form
approved by the City.
9) Notices: All notices and orders given to OYB and the City may be served by email or by U.S. Mail
to their addresses of record.
10) Operation: OYB is solely responsible for staffing and operating the concession space. Any minors
working at the concession stand shall be supervised on-site by at least one adult to whom OYB has
delegated full authority to make decisions and make sure the concession stand is operated in a safe
and lawful manner. OYB will provide the City with the name and contact information of the
person(s) that OYB has designated as being responsible for the operation of the concession stand.
11) Insurance: OYB shall provide and maintain at its own cost and expense all appropriate insurance
throughout the term of this Agreement to cover OYB, the City, and others using or affected by the
concessions. The City of Oshkosh, and its officers, council members, agents, employees, and
authorized volunteers shall be named as an additional insureds on the policy. Required insurance
includes worker’s compensation, and such public liability, product liability, and property damage
insurance to protect against any claims for damage to property and for personal injuries, including
death, which may arise from the operation of this concession by OYB. The minimum insurance
coverage limits shall be written on an occurrence basis and have minimum limits of $500,000 per
occurrence, and a $1 million general aggregate limit. Other minimum coverages include $50,000
damage to rented premises, per occurrence, $5,000 medical expense coverage, per person, and
$100,000 product liability coverage. A copy of all certificates of insurance must be furnished to the
City.
12) Risk/Hold Harmless/Indemnification: OYB accepts all responsibility and liability for its actions
related to its use of the concession space. OYB holds the City harmless from all actions, claims, and
damages related to OYB’s use of the concession space. OYB shall indemnify the City, its officers,
council members, agents, employees, and authorized volunteers for any and all claims, suits, losses,
damage, or injury to person or property of whatever kind and nature, whether direct or indirect,
arising out of or related to OYB’s use of the concession space.
3
13) No Partnership / Agency: OYB’s use of the concession space is not intended to create a partnership
or principal/agent relationship between the City and OYB.
14) Federal, State, and Municipal Laws: OYB, its employees, agents, and volunteers, shall comply
with all Federal, State, and Municipal laws, ordinances, rules, orders, and regulations for all matters
related to their use of the concession space.
15) Utilities: The City shall not charge OYB for electrical, water, and garbage service for the concession
space, unless usage significantly exceeds prior usage of the concession space. OYB shall make sure
that faucets are turned off, and equipment and appliances are unplugged, during all times
concessions are closed. OYB shall use all electric and water service in strict compliance with
building codes, plans, and designs as approved by the City.
16) Flammables: OYB shall not use or permit the storage of any illuminating oils, oil lamps, benzine,
naphtha or other similar substances or explosives of any kind, or any substance or things prohibited
in the standard policies of fire insurance companies in the State of Wisconsin in any buildings
erected or to be erected on the premises.
17) Sanitation: OYB agrees to keep the concession space in a clean and in a sanitary condition. OYB is
responsible for disposal of food waste, packaging containers, eating utensils, and other waste directly
attributable to its concessions within the interior of the concession space, and is also responsible for
waste and litter directly attributable to its concessions throughout the Red Arrow Park
Baseball/Softball Complex. OYB may use the City’s dumpsters at the Park to dispose of waste and
litter created by its concessions. If the concession generates more waste and refuse than can be
contained within the dumpsters furnished by the City, then OYB is responsible for removing, at its
expense, the extra waste and refuse off-site to its own dumpsters.
18) Inspection/Access: The City may inspect the concession space at any time. OYB will promptly
correct any condition that is unsatisfactory to the City. The City will work with OYB to ensure that
concession activities continue during operational hours, the City reserves the right to close all or part
of the concession space in the event of a dangerous circumstance affecting health or safety that the
City observes, or that the City becomes aware of from other agencies such as the Health Department.
19) Advertising: OYB shall display at least one sign on or in the concession space indicating that the
concession is operated by OYB and not the City. Signage must be approved by the Parks
Department. One sign may be temporarily attached to the exterior of the concession space as long as:
a) the exterior location and method of securing to the building is approved by the Parks Department;
and, b) the exterior sign is removed at all times that concessions are closed. One or more signs may
be located inside the concession space. No other signage with any other message or advertisement is
allowed, except for a sponsor logo which may be on the same OYB sign, but must be clearly
smaller than OYB language and logo. No separate signs with sponsor logos will be allowed. OYB
shall not employ or use any persons known as “hawkers”, “spielers”, “criers” or other noisemakers
or means of attracting attention to OYB’s concession business that is not approved by the City, or to
the extent that any activity of OYB creates a nuisance.
20) Other Business: OYB shall not carry on or within or around the concession space any other
business or activity except as described in this Agreement. The City may maintain or install vending
4
machines that will be operational during OYB’s concession activities, but the City agrees that it will
not sell, rent, lease, or permit any other person, business or concessionaire to sell food and drink
concessions during regularly scheduled baseball/softball league play at Red Arrow Park.
21) Service to Public: The policy of the City is to serve the public in the most ethical and responsible
manner possible, and OYB agrees that both it and its employees, volunteers, and agents shall at all
times undertake the same policy and cooperate with the City to ensure this occurs.
22) No Representations: OYB acknowledges that the City has not made or caused to be made any
representations of any nature whatsoever in connection with the subject concessions, and in
particular has made no representations dealing with such matters as anticipated revenue to OYB, or
related issues. OYB acknowledges that it will enter into this lease as the result solely of its own
business judgment and not as the result of any representations whatsoever, direct or indirect, made
by the City, its agents or employees.
23) Discrimination: During the term of this agreement OYB shall not discriminate on the basis of any
protected class as defined by local, state, and federal laws.
24) Use by Others: If an event that is not part of a normal summer non-league tournament, or a special
event, or other activity will be held at the Park, and if OYB is willing to allow others to use its
concession equipment, then the City may allow the other party to use the concession space as long as
OYB , City, and other party are able to enter into a mutually agreeable written agreement.
OSHKOSH YOUTH BASEBALL
By: _____________________________________ By: __________________________________
_____________________________________ _____________________________________
(Print name) (Print title) (Print name) (Print title)
CITY OF OSHKOSH
By: ______________________________________ By: __________________________________
Rebecca Grill, City Manager Diane Bartlett, City Clerk
Approved as to form:
_______________________________
Lynn Lorenson, City Attorney
TO:TO:Advisory Parks Board
FROM:FROM:Ray Maurer, Parks Director
DATE:DATE:April 14, 2025
SUBJECT:SUBJECT:Presentation of Annual Revenue Facility Report by Jenny McCollian, Revenue Facilities
Manager
BACKGROUNDBACKGROUND
Jenny McCollian, Revenue Facilities Manager, will present the 2024 Revenue Facilities Report which
includes special events at the Pollock Community Water Park, Leach Amphitheater, South Park, the
Menominee Park Zoo and Brews on the Bay. A copy of the report is included in your packet.
AttachmentsAttachments
2024 Annual Revenue Facilities Report
38,45538,455
90,45790,457
33,92333,923
102,051102,051
0
20,000
40,000
60,000
80,000
100,000
120,000
Pollock Community Water Park Menominee Park Zoo
2023 2024
Total Visitors
1,8591,859
6,2436,243
1,5501,550
10,34310,343
4,6004,600
1,9141,914
10,96610,966
900900
18,70018,700
4,6404,640
0
5,000
10,000
15,000
20,000
Pollock CommunityWater Park LeachAmphitheater South ParkChildren's Events Zoo Special Events Brews on the Bay
2023 2024
Total Special Event Par cipants
2626
199199
4040
440.5440.5
165165
9292 2020
288288
133.33133.33
0
200
400
600
800
Pollock CommunityWater Park LeachAmphitheater South ParkChildren's Events Zoo Special Events Brews on the Bay
2023 2024
Total Volunteer Hours
$826.80$826.80
$6,328.20$6,328.20
$1,272.00$1,272.00
$14,007.00$14,007.00
$5,247.00$5,247.00
00
3081.083081.08
669.8669.8
9645.129645.12
4465.224465.22
$0
$5,000
$10,000
$15,000
PollockCommunity WaterPark
LeachAmphitheater South ParkChildren's Events Zoo Special Events Brews on the Bay
2023 2024
Total ($) Value of Volunteers
$5,000.00$5,000.00
$15,250.00$15,250.00
$2,106.00$2,106.00
$10,039.00$10,039.00
$0.00$0.00
$5,000.00$5,000.00 $4,250.00$4,250.00
$500.00$500.00
$13,992.30$13,992.30
$1,000.00$1,000.00
$0
$5,000
$10,000
$15,000
$20,000
PollockCommunity WaterPark
LeachAmphitheater South ParkChildren's Events Zoo Special Events Brews on the Bay
2023 2024
Total Event Sponsorships ($)
$64,400.56$64,400.56
$13,512.00$13,512.00
$300.00$300.00 $5,507.00$5,507.00 $0.00$0.00
$330,113.00$330,113.00
$11,737.01$11,737.01 $0.00$0.00
$72,040.00$72,040.00
$2,026.00$2,026.00
$0
$100,000
$200,000
$300,000
$400,000
PollockCommunity WaterPark
LeachAmphitheater South ParkChildren's Events Zoo Special Events Brews on the Bay
2023 2024
Total Dona ons ($)
TO:TO:Advisory Parks Board
FROM:FROM:Ray Maurer, Parks Director
DATE:DATE:April 14, 2025
SUBJECT:SUBJECT:Presentation of Annual Zoo Report by Jenny McCollian, Revenue Facilities Manager
BACKGROUNDBACKGROUND
Jenny McCollian, Revenue Facilities Manager, will present the 2024 Menominee Park Zoo Report which
includes visitor information, daily programming, Wildlife Wednesday programs, story time and crafts,
outreach programs, support and donations, and special events. A copy of the report is included in your
packet.
AttachmentsAttachments
2024 Annual Zoo Report
1,3211,321
885885
300300
2,0702,070
110110704704741741
425425
3,4983,498
72720
1,000
2,000
3,000
4,000
Breakfast with theBunny Bunny in the Barn Brews in the Zoo Zooloween Boo Snooze at the Zoo
2023 2024
Annual Zoo Special Events A endance
$12,179.40$12,179.40
$8,038.81$8,038.81
$78,565.35$78,565.35
$5,845.47$5,845.47
$92,449.63$92,449.63
$16,770.12$16,770.12
$13,892.30$13,892.30
$73,703.84$73,703.84
$6,912.91$6,912.91
$94,509.05$94,509.05
$0
$20,000
$40,000
$60,000
$80,000
$100,000
Volunteer HoursValue SponsorshipDollars Dona ons Zoo Coin Total Support
2023 2024
Annual Zoo Support